a powerpoint presentation about an educational portal for ISET Rades realized with Office 365 and SharePoint Online by Khouloud Ben Cheikh and Maha Chebbi during an internship within Tenstep-epm-tunisia

1. Graduation Project For obtaining the
Applied Informatics Technologies Degree
THE DESIGN AND DEVELOPMENT OF ISET
PORTAL WITH OFFICE 365 AND SHAREPOINT
ONLINE
Realized by
Khouloud BEN CHEIKH
Maha CHEBBI
Mentored by
Nejib SLAYHI
Mohamed Ghodhben

2. Agenda
Introduction
Planning
Design
Realization
Conclusion and perspectives

3.  Founded in 2000
 Headquarters: Georgia , USA
 60 offices
 More than 3500 clients
 2000 international
experts/consultants
 Microsoft Partner
 Project managment
methodologies in 25 langages.
 Founded on August 10th, 2010
 An exclusive regional partner of TenStep
 Adopts TenStep methodolodies.
 Partner of the International Association of
Management, of Project Management Institute PMI
and subsidiary of an American box project
management.
Introduction
Planning
Design
Realization
Conclusion &
Perspectives
Presentation of
the company
Study Case SolutionProject Context

4. Work Definition
Development of
the Schedule and
Budget
Schedule and
Budget
Management
Problems
Management
Content
Management
Communications
Management
Management of
Risks
HR Management
Quality
Management
Performance
Indicators
Management
The TenStep Overview
Definition and Planning
Managing and
controlring
Presentation of
the company
Study Case SolutionProject Context
Introduction
Planning
Design
Realization
Conclusion &
Perspectives

5. Consulting
Training
Development
Presentation of
the company
Services
Study Case SolutionProject Context
Introduction
Planning
Design
Realization
Conclusion &
Perspectives

6. Students Instructors
Faculty staff
Study CaseProject Context Solution
Presentation of
the company
Introduction
Planning
Design
Realization
Conclusion &
Perspectives

7. Students and instructors can’t easily and quickly
access university services
Students and instructors hardly interact outside
of the classroom
Lack of collaboration between the members of
the system
Study CaseProject Context Solution
Presentation of
the company
Introduction
Planning
Design
Realization
Conclusion &
Perspectives

8. Solution
Online access services
Secure environment for
communication and sharing
Easy access to all members
of the institute
University Web Portal
Project Context
Presentation of
the company
Study Case
Introduction
Planning
Design
Realization
Conclusion &
Perspectives

9. Introduction
Planning
Design
Realization
Conclusion and perspectives

10. GoalsandObjectives
• Online access
to services.
• Communication
and sharing.
• Security.
SuccessCriteria
• Portal
accessible
online.
• Target surfers
begin to use
the portal.
• Portal available
24/7
Assumptions
• Respect
delivery date.
• configuration.
• Administration
of the Institute
will be
supportive and
helpful.
Risks
• Resistance to
changes
• Data Security
• A shift in focus
may mean that
the project will
not have the
funds required
to be
completed.
Project Charter
Planning
Introduction
Design
Realization
Conclusion &
Perspectives

11. Agile
Methodologies Refers to a group of
software development
methodologies based
on iterative
development.
Promotes a disciplined
project management
process that encourages
frequent inspection and
adaptation.
Scrum
Xtream
Programming
DSDM
Feature
Driven
Development
Many more ,,,
Methodology
Project Charter Methodologies
Planning
Introduction
Design
Realization
Conclusion &
Perspectives

12. Product
Backlog
Sprint
Backlog
Sprint
Planification
Sprint
Retrospective
Revenue
Increment
Product
Owner
Scum Master
Team
Sprint
Daily Scrum
Scrum
Project Charter Methodologies
Planning
Introduction
Design
Realization
Conclusion &
Perspectives

13. • Check grades,
news, updates.
• Work in
collaboration
with students
and instructors
Student
• Collaborate
with colleagues
and students
InstructorSuper User
• full control of
the portal
Top Level
Admin
• Manage assigned
department,
instructors and
students
Identification Of
the actors
Planning
Introduction
Design
Realization
Conclusion &
Perspectives
Project Charter Methodologies

14. Sprint Story
Estimation
(days)
Sprint 0
Configuration of the portal and designing the master
page
15
Sprint 1 Administration portal 20
Sprint 2
Departments portal
15
Sprint 3
Instructors portal
10
Sprint 4
Students portal
10
Product BacklogProject Charter Methodologies
Planning
Introduction
Design
Realization
Conclusion &
Perspectives
Identification of
the actors

15. Introduction
Planning
Design
Realization
Conclusion and perspectives

16. Portal Chart
Identification of
the actors
ISET Portal
Administration
Departments’
Portal
Information
Technology
L1 DSI
RSI SEM
Masters
Electrical
Engineering
Mechanical
Engineering
Civil Engineering
Business
Management and
Administration
Instructors’ Portal Students’ Portal
Design
Introduction
Planning
Realization
Conclusion &
Perspectives

17. Student
Instructor
Super User
Top Level
Admin
Students’ Portal
Instructors’ Portal
Departments’ Portal
Administration Portal
Contribute
Contribute
Edit
Full Control
Identification of
the actors
 Package diagram of ISET Portal
Identification of
the actors
Portal ChartPackage Diagram Identification of
the actors
Portal Chart
Design
Introduction
Planning
Realization
Conclusion &
Perspectives

18. Orga.. BPMNPortal Chart Package Diagram
Design
Introduction
Planning
Realization
Conclusion &
Perspectives
Post a question/
topic
Approved
Refused
Post the
question/
topic
Notify the user about
the status of the doc

19. Manage
Tasks
Manage
Calendar
Top Level
Admin
Manage
Forum
Manage
Surveys
Manage
Administr
ative docs
 Use Case of the Administration Portal
Super
User
Manage Calendar
Modify
Event
Delete
event
Create
Event
Share
Event
Consult
Calendar
Top Level
Admin
AuthenticationInclude
Sprint 1Portal Chart Package Diagram BPMN
Design
Introduction
Planning
Realization
Conclusion &
Perspectives

20. Manage Tasks
Assign
Task
Modify
Task
Delete
Task
Top
Level
Admin
Authentication
Approbation
Workflow
Include
Include
Manage
Surveys
Create
Survey
Modify
Survey
Delete
Survey
Top
Level
Admin
Authentication
Approbation
Workflow
Include
Super
User
Include
Sprint 1Portal Chart Package Diagram BPMN
Design
Introduction
Planning
Realization
Conclusion &
Perspectives

21. Task
TaskName
StartDate
DueDate
AssignedTo
AssignTask()
ModifyTask()
DeleteTask()
GrantPrivileges()
Discussion
Subject
CategoryName
Comments
AddDiscussion()
ApproveDiscussio
n()
RefuseDiscussion(
)
Forum List
ForumName
AddForum()
GrantPrivileges()
DeleteForum()
ModifyForm()
Admin of
departement
Name
Email
Function
DateOfBirth
Survey
SurveyName
Share()
ModifySurvey()
DeleteSurvey()
document
documentName
Category
CategoryName
Description
DeleteCategory()
CreatedBy
AddCategory()
ModifyCategory()
GrantPrivileges()
Group
groupName
SurveyList
SurveyName
GrantPrivileges()
Administrative
Documents
DateOfPost
RefuseFile()
documentName
GrantPrivileges()
ApproveFile()
1 *
*
1
Assigned to
1
10
Create
1
0
*
1
* 0
1
*0*
0
1
1
*01
1 *
1
*
0
Sprint 1Portal Chart Package Diagram BPMN
Design
Introduction
Planning
Realization
Conclusion &
Perspectives

22. Top level Admin
manage Departments <<Include>> Authentication
<<include>>
Department
manage groups
manage courses
manage grades
manage events Manage Forum
Manage Class
Schedule
Department Admin
Sprint 2Portal Chart Package Diagram BPMN Sprint 1
Design
Introduction
Planning
Realization
Conclusion &
Perspectives

23. Design
Introduction
Planning
Realization
Conclusion &
Perspectives
Sprint 3Portal Chart Package Diagram BPMN Sprint 1 Sprint 2

24. Admin
manage Calendar
Create EventDelete Event Share Event
Consult
Calendar
Modify Event
manage clubs
Create Club Modify Club Delete Club
Consult Club
Student
manage tasks
Refuse TaskApprove Task Assign TaskDelete TaskModify Task
manage Forum
Delete
Discussion
Add
Discusion
manage Internship
DeleteModifyAdd Share
<<Extend>>
Consult
Authentication
Include
Include
Include
Include
Include
Approbation Worflow
<<inclure>>
Design
Introduction
Planning
Realization
Conclusion &
Perspectives
Sprint 4Portal Chart Package Diagram BPMN Sprint 1 Sprint 2 Sprint 3

25. Introduction
Planning
Design
Realization
Conclusion and perspectives

26. Office 365
Realization
Introduction
Planning
Design
Conclusion &
Perspectives
Office
365
Sync with
Office
2013
No VPN
Required
Valuable
Software
included

27. Realization
Introduction
Planning
Design
Conclusion &
Perspectives

28. Realization
Introduction
Planning
Design
Conclusion &
Perspectives

29. Realization
Introduction
Planning
Design
Conclusion &
Perspectives

30. Realization
Introduction
Planning
Design
Conclusion &
Perspectives

31. Realization
Introduction
Planning
Design
Conclusion &
Perspectives

32. Realization
Introduction
Planning
Design
Conclusion &
Perspectives

33. Introduction
Functional Analysis
Design
Realization
Conclusion and perspectives

34. Difficulties
Hard to fix and
implement
template
Lack of sharepoint
and office 365
Documentation
Conclusion &
Perspectives
Introduction
Planning
Design
Realization

35. Beneficial Aspect
 Technically
- Getting familiar with brad new
technologies.
 Personally
- Improve professional skills at IT
development and management of
projects.
- opportunity to develop our
theoretical knowledge with a real case.
• making this portal
accessible externally.
• extending the work done
with the information
technology departments
to the other ones.Conclusion &
Perspectives
Introduction
Planning
Design
Realization