1. Karenlee Atkin, CPS
| 11301 SE TENTH ST, #217, VANCOUVER, WA | 360-281-8730 | KARENLEEATKIN@GMAIL.COM |
EXECUTIVE ASSISTANT
More than 13 years of experience as an Executive Assistant at the highest levels of management, including
Board support, development/fundraising activities, project management, and staff supervision. Five years as an
Executive Assistant with PeaceHealth/System. Very quick learner, with excellent computer software application
skills. Comfortable working with the public, all levels of business personnel, and high-profile dignitaries in
education, business, science, and politics. Excellent oral and written communication skills, including drafting,
editing, and writing memos, letters, reports, articles, and marketing materials.
WORK EXPERIENCE
March 2011 to Present – PeaceHealth, Vancouver WA
Executive Assistant to the VP of Revenue Cycle
 Skilled use of office computer applications, including Word, Excel, PowerPoint, Outlook, Visio, and other Windows
applications, in addition to Lawson, Concur, and internal Crossroads network, to:
 Compose, produce, and facilitate written communications
 Coordinate complicated calendars, including through several large meeting-intensive initiatives
 Assist with budget preparation, including creating Lawson reports
 Compose minutes and prepare action lists for executive and leadership meetings
 Prepare presentations, including editing for grammar, punctuation, and style, utilizing PeaceHealth templates
 Review and code invoices, including research and reconciliation with vendors as needed
 Prepare travel and expense reports
 Personal skills include:
 Excellent diplomacy while developing relationships across many divisions and networks in order to serve as a
resource to Executives for internal communications and issue resolution.
 Discretion for all matters crossing the Executive’s desk, including budget, new initiatives, and personnel issues.
 Collaboration and team-building, including partnering with VP to develop a unified team and “Revenue Cycle
culture” as caregivers were brought in from all networks to work together in the Shared Services Center, through
frequent and friendly interactions with all caregivers, regular general communications, and teambuilding activities.
 Ability to maintain calm in the face of fast-paced and changing work environment, including providing support during
several Huron and FTI initiatives, and the CareConnect go-lives in 2015 and 2016.
 Strong organizational ability, including planning meetings for groups of 3 to several hundred, in addition to working
with the SSC Spirit Committee to coordinate events for all SSC caregivers. Also coordinated two major caregiver
moves to and within the SSC (200+ caregivers, and 30+ caregivers).
 Ability to coordinate and streamline processes, including the process of ordering, inventorying, and stocking office
supplies for a team of 300+ caregivers.
 Loyalty. Able to build and nurture relationships in order to work towards common goals.
April 2008 to November 2010 – Summit Bank, Eugene OR
Executive Assistant to the CEO
 Executive Assistance:
 Administrative: Calendar and appointment scheduling, travel planning, meeting preparations, phone screening,
incoming mail processing, file maintenance, and other administrative duties.
 Communications: Researched, drafted, and edited correspondence, and other written materials for the CEO’s
issuance. Initiated and composed thank you and recognition notes to customers and community dignitaries.
 Research: Compiled and prepared data for various reports.
 Project Coordination: Led the bank’s annual gift project, including design coordination, production management,
scheduling gift giving for senior members of the staff, and tracking gift delivery.
 Board of Trustees:
 Supported and attended all meetings of the Board Asset & Liability Committee and the Board Audit Committee,
including scheduling and follow-up with attendees.
 Drafted and prepared minutes. Prepared documents, reports, and policy materials for meetings.

2. SUMMIT BANK, Executive Assistant to the CEO (continued)
 Document Preparation:
 Strong Microsoft Office skills, including Word, Excel, and PowerPoint.
 Excellent proofreading, editing, and layout design skills, including experience with desktop publishing software.
 Developed a unified procedure and template for all bank Policies.
 Designed, developed, and produced several marketing and customer information brochures.
1995 to 2007 – SETI Institute, Mountain View CA
Executive Assistant to the CEO (2002-2007)
 Executive Assistance:
 Administrative: Calendar and appointment scheduling, travel planning, meeting preparations, phone screening,
incoming mail processing, file maintenance, and other administrative duties.
 Communications: Researched, drafted, and edited correspondence, and other written materials for the CEO’s
issuance. Initiated and composed thank you and recognition notes to customers and community dignitaries.
 Board of Trustees:
 Organized, scheduled, and prepared for quarterly meetings of the Board of Trustees, including catering, binder
preparations, room and audio/visual/telecom setup, and attendance follow-up.
 Prepared agenda for all meetings, and shepherded follow-up on all action items.
 Attended all meetings of the Board and the Board Committees. Developed and prepared minutes, and prepared all
documents, reports, and other materials for Board and Committee meetings.
 Assisted Trustees with any administrative needs.
 Fundraising and Advocacy:
 Assisted CEO in all fundraising activities, including maintaining relationships with major donors, and updating
electronic records and reports of all fundraising activities.
 Maintained detailed and up-to-date contact lists for federal advocacy, and scheduled meetings with members of the
U.S. Congress.
 Supervision:
 Supervised several (sequential) part-time student interns in clerical duties.
 Supervised permanent part-time Clerical Assistant and full-time Receptionist.
Events and Volunteers Coordinator (1999-2001)
 Event Coordination: Led coordination for media, membership, and fundraising events, as well as education conferences,
science conferences, and Institute staff events. Developed themes/structures of events, and acted as primary liaison with
vendors, sponsors, and partners. Developed supporting materials, including invitations, response materials, and gifts.
 Volunteer Coordination: Maintained detailed database of volunteers, served as primary point of contact and supervisor
for volunteers, and developed all training and recognition activities for volunteers.
Science Education Associate (1996-1998)
 Training: Presented training sessions on educational materials at local, regional, and national science and education
conferences and conventions.
 Media Production: Managed production and development of two planetarium shows.
 Public Outreach: Coordinated public outreach projects, including concept and design for displays and outreach materials.
Developed responses to public requests for information on educational and scientific topics related to Institute activities.
Public Information Coordinator (1995-1996)
 Public Outreach Coordination: Represented the Institute in various public outreach arenas. Acted as assistant to the
President of the Institute, coordinating interview and photo sessions with the media. Developed outreach materials and
responses to queries from the public. Coordinated media interviews and photograph sessions with Institute scientists.
EDUCATION / CREDENTIALS / COMMUNITY ACTIVITIES
 Two years college
 Certified Professional Secretary credential (IAAP/CPS)
 Limited Services Teaching Credential: Secretarial Science
 Big Brothers/Big Sisters of America – 9 years
 Member, Vancouver USA Singers