1. Karen Louise Webb
Mobile: +971 50 8384867
E-mail: karenlouisewebb@hotmail.com
PROFESSIONAL PROFILE
Over 15 years’ experience – Organisation
Office Manager/Executive Assistant/PA - Adaptability
Independent and self-motivated - HR issues - Meet tight deadlines
Paralegal - Excellent research and communication skills - Ongoing Reviews
Planning and problem solving - Prioritising multiple projects
Supervision – Managing – Team Motivation – Team Development
Coaching & Development – Implementation
EXPERIENCE
November 2015 to Present – Hadef & Partners (Seconded to Client’s Office)
Executive Assistant / Paralegal
I am currently seconded to a high profile client assisting with the day to day running of their large UK and
UAE property portfolio. This is a diverse role which demands a high level of attention to detail and
confidentiality. The role is extremely demanding, as alongside my duties as an Executive Assistant I also
provide Paralegal support, billing between 30-45 hours per month.
Administration
 Provide administrative support to the Senior Associate (including dictation)
 Extensive correspondence management including e-mails, internal and external information exchanges
 Monitor projects and provide updates on progress
 Preparing portfolio packs for UK visits
 General office management duties
 General office administration and filing (hard copy and e-filing)
 Logging timesheets on PC Law
 Logging annual leave and preparing report
 Interviewing candidates for administrative positions
Paralegal
 Reviewing the following documents and preparing memorandum for higher management approval:
o Lease contracts, licences to underlet and undertenant licences
o Lease Renewals
o New lease terms for initial approval
o Rent Reviews
o Contracts for property sales
o Appointment contracts for contractors
o Licences for alterations and wayleave agreements (installation of telecommunication apparatus)
o Carrying out due diligence on service providers
Finance
 Reviewing and approving the following payments, cross checking with contracts, payment certificates,
fee narratives and fee schedules and preparing memorandum for higher management approval:
o UK contractor’s invoices for refurbishment projects
o UK legal advisor invoices
o Day to day management, estate expenses, service charge expenses and utility bills
o UAE contractor’s invoice and supervision fees
o Preparing contractor’s payment spreadsheets
o Providing financial breakdown of fees for negotiation of contracts etc

2. April 2014 –September 2015 - Arabtec Holding PJSC
Office Manager – Legal Department
Employed as the Office Manager within the Legal Department reporting directly to the Group General
Counsel (GGC) who is also a Board Member. I had day to day contact with the office of the CEO, Board
Members, the CFO and other Officers and Directors of Arabtec and its various subsidiaries.
Main Responsibilities
 Managing administrative staff/receptionist/office assistants/drivers
 Managing compliance to office procedures/policies
 Arranging team meeting, preparing agendas and taking minutes
 Dealing with HR/IT/Finance related issues for Abu Dhabi office which includes:
 Interviewing and appointing new employees
 Staff inductions/training
 Handling petty cash and disbursements
 Dealing with general issues in relation to the office, such as office supplies, furniture, maintenance.
Executive Support
 Diary management
 Arranging travel
 Typing legal agreements/reports/general correspondence
 Invoicing
 Coordinating management meetings/client meetings/conferences
 Dealing with telephone calls and emails on the GGC’s behalf
Additional Duties
My duties also included arranging the Board of Directors and Audit Committee Meetings. This involved
making all necessary booking arrangements, liaising with the Chairman and Board of Directors offices,
arranging the packs and assisting with preparing resolutions and obtaining necessary approvals and
signatures.
January 2011 – March 2014 - Al Tamimi & Co.
Office Manager/PA to Partner – Head of Office
Employed as the Office Manager and PA to the Head of the Office.
Main Responsibilities
 Managing administrative staff/receptionists/office assistants/driver
 Managing compliance to office procedures/policies
 Facilities management
 Organising in-house seminars
 Dealing with HR/IT/Finance related issues for Abu Dhabi office which includes:
 Interviewing and appointing new employees;
 Assisting with visa preparation
 Staff inductions/training
 Handling petty cash and disbursements
 Dealing with low level IT issues
 Actively participating in monthly management meetings with Heads of Departments and Partners
 Arranging staff events and client receptions
Executive Support
 Diary management
 Typing legal agreements/reports/general correspondence
 Invoicing
 Logging timesheets
 Assisting in the preparation of budgets
 Coordinating management meetings/client meetings/conferences
 Preparing proposals
 Preparing and updating the Office Procedure Manual
 Dealing with telephone calls and emails on the Partner’s behalf
 Preparing & distributing minutes

3. February 2009 – January 2011 - Invest AD – Abu Dhabi Investment Company
Executive Assistant to Chief Operating Officer (COO)
Whilst working for InvestAD I provided high level support to the CIO and the COO. Prior to that I was
employed as an Executive Assistant with Invest AD-UBS Infrastructure Investment Limited, a joint
venture investment fund which was dissolved after 1 year. In both positions my main duties were to
support the Executive Officers with the day to day running of their office, to co-ordinate travel
arrangements, diary management and prepare reports/presentations/correspondence in addition to
supporting the team.
As well as undertaking general administration duties for the team, I was responsible for preparing monthly
financial reports, checking and managing invoicing from service providers and assisting in the preparation
pitchbooks. My duties also included the co-ordination of board meetings and taking minutes as required.
Main Responsibilities
 Diary management
 Answering incoming calls and in-person enquiries from clients and colleagues
 Updating and following up on delegated tasks to ensure progress to deadlines
 Maintaining COO and Authorized Signatory calendars
 Coordinating Investment Committee meetings, collating proposals, preparing approval forms,
distributing and logging minutes.
 Coordinating conference calls, video/webex conferences, board and management meetings and special
events.
 Arranging travel and preparing an itinerary and trip file
 Assisting Risk & Compliance Officer with day to day office administration.
 Reviewing and amending procedures for continuity.
August 2005 – August 2007 - Temporary Assignments in Houston, Texas, USA
Administrative Assistant
Main Responsibilities
 Providing administration and secretarial support for various oil and gas related companies on a
temporary basis.
July 1999 to August 2004 - Aberdeen City Council – Neighbourhood Services North
Communication & Administration Manager
Main Responsibilities
 Managing and co-ordinating the work of the Communication Section and Administration Section for
all services within the Neighbourhood
 Administering recently installed document management system (RKYV); overseeing the
implementation, creating training documentation, and developing a training program for all relevant
staff.
 Managing the implementation of communication and administration policies and procedures
 Mentoring and developing staff and managing the performance appraisal process
 Monitoring and evaluating the work of the team across all disciplines.
 Meeting with Directorate and Senior Managers in relation to Communication and Administration
issues and procedures to ensure consistency across the Neighbourhood
 Managing customer services and standards throughout the Neighbourhood
 Providing the Directorate and Senior Managers with performance information and updates relating to
current initiatives, work programmes and services plans.
Administrative Officer – Education Department
Main Responsibilities
 Managing and supervising assigned staff (12 admin/clerical assistants)
 Responsibility for Financial Administration tasks
 Preparation and provision of a statistical and information service for the Education Department, other

4. Aberdeen City Council Departments and external agencies
 Ensuring correct operation and administration of ID security badge system
 Participation in the ICT Users group; assisting in the planning and development of administrative
systems.
January 1997 to July 1999 - Dowell Schlumberger
Cementing Secretary
June 1995 to December 1996 - Miko Oilfield Supplies
Technical Assistant
July 1993 to June 1995 - Seafab Consultants
Technical Assistant
TRAINING
Advanced Excel – Solutions (1 Day Course)
PowerPoint (Presentations) – Solutions (1 Day Course)
Access (Databases) – Solutions (1 Day Course)
EDUCATION
Aberdeen College of Commerce Scotvec Computer Studies
Aberdeen College of Commerce Scotvec Word Processing 1 & 2
PERSONAL INFORMATION
Place of Birth: Aberdeen, Scotland, United Kingdom
Driving License: UK and UAE Driving License
References: Available on request