This document provides an overview of environmental reporting requirements for Arts Council England major funded organisations and resources available for support. It reminds organisations that they must update their environmental policy and action plan, collect energy and water usage data from April 2013 to March 2014 using the IG Tools reporting platform, and submit it by May 30th. It outlines Julie's Bicycle's webinar series and other support offerings to aid organisations with reporting, including guidance on using the IG Tools, updating policies and action plans, and troubleshooting.

1. Today’s Topic:
Arts Council England Environmental Reporting: The basics
Julie’s
Bicycle
is
a
registered
charity:
England
and
Wales
no.
1153441.

2. Environmental Reporting: The basics
A reminder of the environmental reporting requirements for Arts Council
England major funded organisations (i.e. NPO, Bridge, MDP lead partners
and MPM) serving as a refresh or introduction for new staff
Christina Tsiarta and Lucy Latham – Julie’s Bicycle

3. Webinar Series
• Weekly webinars for NPO, Bridge, MDP lead partners and MPM
• Now until May 13nd (reporting deadline is May 30th)
– Basic training
– Specialist advice depending on type of organisation
• Venues and Cultural Buildings
• Offices
• Outdoor Events
– Taking it further
• Touring
• Productions and Exhibitions
• Communicating success
• Staff engagement

4. Environmental reporting: the basics 02/04/14
Updating Environmental Policy and Action Plan 02/04/14
Specialist advice: Cultural Buildings and Venues 09/04/14
Specialist advice: Offices 09/04/14
Environmental reporting: what it is, how does it affect you and why is it important? 16/04/14
Updating Environmental Policies and Action Plans for Creative Organisations: when, how and
what you should be including
16/04/14
Specialist advice: Outdoor Events 23/04/14
Going further: Sustainable Touring 30/04/14
Going further: Sustainable Productions and Exhibitions 30/04/14
Communicating success: how to effectively communicate your initiatives and stories 07/05/14
Staff engagement: planning, engaging, acting and maintaining momentum 14/05/2014
To register: http://www.juliesbicycle.com/resources/ace-npos/Webinars-2014

5. Today’s agenda
• Introduction to Julie’s Bicycle
• Environmental reporting requirements – a reminder
• Environmental reporting results from 2012/13
• Refresh:
• The IG Tools
• Environmental Policies and Action Plans
• Support and resources
• Trouble shooting Q&A

6. 3-year partnership with Arts Council England to support
major funded organisations – 2012 to 2015
Julie’s
Bicycle
Research Networks
Consultancy
Resources
Training
Events
Thought
Leadership

7. Arts Council Requirements
1. Update your environmental policy and
action plan.
– Notify us using the IG Tools
2. Collecting data on emissions from
energy and water use from April 2013 to
March 2014
– Submit using the IG Tools
Reporting deadline: 30th May 2014

8. Input
2013/2014
data
&review
results
Policy &
Action
Plan
update
Notify JB
by 30th
May via
IG Tools
Include in
Annual
submission
Process
NOW

9. Julie’s Bicycle Support
Rest of 2014
• 2nd webinar series: 11 webinars
• Third annual roadshow in winter 2014
• Continuous phone and email support with data entry, EP,
AP
Other relevant work
• Grants for the Arts programme
• Sustaining Creativity
• Culture Change (East)

12. 1. Reporting on the IG Tools
• Add 2013/14 data to your offices, venues and outdoor events
• Account for:
– Energy
– Water
• Relevant tools:
– Venues/Cultural Building
– Office
– Festival/Outdoor Event
• Taking it further:
– Waste
– Travel
– Tours
– Productions

13. IG Tools support
• To register/sign in: www.ig-tools.com
• Key resources:
www.juliesbicycle.com/resources/ace-npos/ace-ig-tools
– Demo videos on ‘how to’
• Email or phone support from Julie’s Bicycle

14. 2. Updating your environmental policy
and action plan
• Policy: Your statement of commitment to sustainability, setting
over-arching ambitions
• Action plan: How you’re going to achieve your objectives and
targets (what, who, how and when)
=> Let us know using the IG Tools on the Account tab

16. Policy and action plan support
• www.juliesbicycle.com/resources/ace-npos/help-guidance
• Key resources:
– Environmental Policy and Action Plan Guidelines
– Best practice examples
• Email or phone support from Julie’s Bicycle
• Further webinars

17. Any questions?
• Reporting deadline 30th May 2014
• Allow 4 – 6 weeks for reporting cycle
to take place within
• support@juliesbicycle.com
• www.juliesbicycle.com

18. Further support
• www.juliesbicycle.com
• Practical Guides and Fact sheets
• Case studies
• IG Tools videos
• Further webinars
• Phone & email support

19. THANK YOU – Q&A