Financials Cloud Expenses

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Financials Cloud
Expenses
Sreeni Devireddy
Director, Product Management
Oracle Development
Oracle Confidential – Internal/Restricted/Highly Restricted

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The following is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
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Oracle Confidential – Internal/Restricted/Highly Restricted 3

Agenda
Key Features
Key Setup
Demo - End to End Process Flow
Co-Existence
1
2
3
4

Key Features
Process Flow

Key Features
Expense Entry
• Multiple Expense Entry Options
– Simplified Expense Entry UI
– Mobile App (YouTube)
– Spreadsheet
– Recurring Expenses
– With getThere Integration

Key Features
Control
• Policy Compliance
• Receipt Management
• Corporate Card Integration
• Audit Management

Key Features
Control – Audit Management
Create Audit Selection Rules
Criteria that Expenses uses to automatically select expense
reports for audit
Create Audit List Rules
Enable automatic selection of individuals for the audit list
Create Expense Template and Type Rules
Selection of expense reports for audit based on expense
template and type
Create Receipt and Notification Rules
Type of expense report receipts required: original, imaged,
or both; Stage at which imaged receipts must be attached
to the expense report; When missing and overdue receipts
are overdue; When expense report payment holds occur;
Action Expenses takes if an employee doesn't respond to
notifications for missing and overdue receipts
Assign Audit Rules to Business Units

Key Features
Control – Corporate Card Integration

Key Features
Miscellaneous
• Cash Advances
• Delegate Authority
• Support for PPM Cloud
• Support for Accounting Allocations
• Contingent Worker Support
• Travel Integration

Key Features
Approval
• Predefined rule sets for various approval scenarios
• Automatic, supervisory or position hierarchy based approval
• Project manager, cost center owner or specialist approval based on
expense type
• Serial and parallel approval

Setup
Key Setups
• Expense Categories & Expense Types
• Expense Policies by Category
• Expense Templates
• Expense Report Audit Selection Rules
• Expense Report Audit Rules by Expense Templates and Types
• Expense Audit List Rules
• Expense Report Receipt Rules

Setup
Key Setups
• Expense Report Audit and Receipt Rule Assignments
• Expenses System Options
• Approval Rules
• Credit Card Data

Setup
Demo
Define
Expenses
Configuration
Policies and
Rules
System Options
Templates Approval Rules
Conversion
Rates and
Policies
Credit Card
Data
Image
Processing
Travel

Submit Expense
Report
Manager Approval Audit
Process
Reimbursements
(Cash Advances Applied)
Payables Invoice
Interface
Import Invoice Validate Invoice Make Payment
Expense Report
Status set as Paid
Process Flow
Demo
User : James Seller

Submit Expense
Report
Process
Reimbursements
Payables Invoice
Interface
Import Invoice Validate Invoice Make Payment
Expense Report
Status set as Paid
Co-Existence
With External Payment Systems

Submit Expense
Report
Process
Reimbursements
Retrieve XML File
from Fusion UCM
Create an invoice in
external system by
decoding the data in
XML file
Make Payment in
External System
Create an XML file
with Payment
information
Co-Existence
Upload Payment XML
into Fusion UCM
Run Update Expense
Report Status Program
Expense Report Status
set as Paid with
Payment Information
Attached

Co-Existence

Co-Existence
Sample XML files

Co-Existence
Payment Information

Co-Existence
Reference White Paper
Oracle Cloud Expenses Co-existence and Integration Options
https://cloud.oracle.com/_downloads/WhitePaper_Financials_ExpCoExist/oracle-cloud-expenses-co-existence-and-integration-options-whitepaper.pdf

What’s new in Release 13
Oracle Confidential – Internal/Restricted/Highly Restricted 26
• Configurable Email Notifications
• Expense Report Descriptive Flexfields
• Manage Administrator Delegations
• Improved Process Controls for Expedited Expense Reimbursement
Videos at https://cloud.oracle.com/readiness
> Enterprise Resource Planning
> Financials

Financials Cloud Expenses

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