1. University eGovernance
A Brief Presentation

2. eGovernance
• Use of Information and Communication
Technology (ICT) is very essential for
Good Governance. The application of ICT
in Governance is termed as eGovernance.
Therefore we can say ‘eGovernance is
ICT assisted Good Governance’.

3. WHY EGOVERNNCE?
• eGovernannce connects people and their work
by Information and Communication Technology
• eGovernance hastens Decision Taking Process.
• eGovernance eliminates/minimizes use of paper
• EGovernance saves valuable time of the
community
• Users of the system feel transparency by using
ICT standards

4. WHAT? OF UNIVERSITY SETUP
• Universities are backbone to impart Higher
Education in India and abroad
• They are either affiliated or residential
• Some have independent Institutions within their
fold, but their degrees are awarded by the parent
University
• Usually Universities impart education for Post
Graduate and Research degrees
• Next slide explains the structure of a University

5. University Structure
TOP MANAGEMENT
ADMINISTRATION
THE LIBRARY
FACULTY

6. TOP MANAGEMENT
CHANCELLOR
VICE-CHANCELLOR EXECUTIVE COUNCIL ACADEMIC COUNCIL

7. ADMINISTRATION
OFFICERS
REGISTRAR
COORDINATOR/
CONTROLER
Of
EXAMINATION
FINANCE OFFICER

8. ACADEMIC ADMINISTRATION
DEANS
DEPARTMENTAL
HEADS
BOARD
of
STUDIES
OFICES
of
DEANS

9. HOSTEL ADMINISTRATION
WARDEN
HOSTEL
SUPERINTENDETS
STUDENTS’ WELFARE
And
DISCIPLINE

10. THE LIBRARY
The Library is the hub of
Academic Activities.
Modern Libraries are
equipped with
ITC. Reading Rooms
and Internet Cafe
LIBRARIAN//
PROFESSOR
Of
LIBRARY AND
INFORMATION
SCIENCE
Teaching of Library
And Information Science
Is facilitated by the University
Library
DEPUTY
LIBRARIANS/
READERS in
LIBRARY AND
INFORMATION SCIENCE
ASSISTANT LIBRARIANS/
ASSISTANT PROFESSORS IN
LIBRARY AND INFORMATION SCIENCE

11. STRUCTURE OF FACULTIES
AN EXAMPLE
MAJOR
DISCIPLINE/
SOCIAL SCIENCE
SUB
DISCIPLINE 1/
EDUCATION
SUB
DISCIPLINE 2/
GEOGRAPHY
SUB
DISCIPLINE N/
LAW

12. UNIVERSTY DOCUMENTS AND DATABASES
• University creates its own documents
• University purchases documents
• Different Databases of these documents are designed to
locate them when needed by anyone in the University for
consultation/research/decision making
• Primary sources where these documents are created are
by Research/Ec/Ac resolutions/Confidential files of an
appointee/scanned documents submitted by any
vendor/employee of the university for payment or
otherwise
• Gov/Un/Published Doc are purchased in The Library

13. DISTRIBUTION OF DOCUMENTS IN THE
UNIVERSITY
• The Library is the main depository of
printed documents and digital documents
• Ec/Ac resolutions, Confidential files,
decision sheets by Officers are kept in the
Administration and in the office of officers

14. •
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•
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•
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WHAT WILL WE DO TO IMPLEMENT
E-GOVERNANCE IN THE UNIVERSITY?
Segments of Work
Software development
Intranet/Internet protocol
Database development
Digitization/ Retro-conversion of records
(optional)
Web design
Utilization of existing resources
Real time Linking Officers, Departments and
Institutions by ICT
Dry run of eGovernance

15. UNDERSTANDING THE SET UP
and
WORK
• VILS proposes a series of Meetings with
Top Management
• VILS Also Proposes a Seminar on
Retro-conversion of records
eGovernance in Universities
• VILS Also wants to to show the main
features of KRISHNA 2000: a robust
Software for University Libraries, Based
on eGovernance