'Making the case for a research data shared service' in the Measuring Success and Changing Culture session Presented during the National RDM Strategies session of the Göttingen-CODATA RDM Symposium 2018

1. Making the case…
…for a Research Data Shared Service (RDSS)
1
19/03/2018

2. Who we are
Jisc is the UK higher, further education
and skills sectors’ not-for-profit organisation
for digital services and solutions
Operate shared digital
infrastructure and
services
Provide trusted advice and
practical assistance for
universities, colleges and
learning providers
We…
Negotiate sector-wide deals
and conditions with IT vendors
and commercial publishers
19/03/2018 Making the case for a research data shared service #JiscRDM 2

3. RDSS functional solution at a glance
Jisc Research Data Shared Service
Capture & reuse Preserve Report
Cost-effective improvement in research data access and reuse
• Deposit
• Describe
• Store
• Publish
• Assure Integrity
• Normalise
• Transform
• Curate
• Flag at-risk data
• RDM planning
• Costs
• Service performance
• Audit trails
• Compliance and
benchmarking
API’s and Member
Dashboards
Secure managed storage
Shared standards-based technology framework
3rd party
tools
Integration
with local
systems
OpenStandardInterfaces
(APIs)
Advice & best practice
Research data management toolkit
Research data
• Secure outputs
• Accelerate
research
• Grow reusable
data value
• Managed
storage included
19/03/2018 Making the case for a research data shared service #JiscRDM 3

4. Business case for whom…?
19/03/2018 Making the case for a research data shared service #JiscRDM 4
»Internal business case
»Institutional business case
› Making the case for RDM
in principle
› Making the case for RDSS
»(Funder/government
business case)
Lego face - CC-BY - Michael Pardo - https://www.flickr.com/photos/michaelpardo/16670013087

5. RDM problems – mandates, volumes
»New funder mandates
»10 years from last
access
OR
19/03/2018 Making the case for a research data shared service #JiscRDM 5
Source: Patrick Cheesman (via EEtimes -
https://www.eetimes.com/author.asp?section_id=36&doc_id=1330462)
wooden club - Oliver James Perkins (via wikimedia - https://commons.wikimedia.org/wiki/File:H000147-
_Wooden_club.jpg
carrot - Dzintis (via wikimedia - https://commons.wikimedia.org/wiki/File:Po%C5%A1niks.png

6. RDM problems – institutional issues
»No existing provision
and no budget
»No inter-communication
between services
»Insufficient knowledge of
current costs
»Insufficient understanding of
concepts and value of RDM
19/03/2018 Making the case for a research data shared service #JiscRDM 6

7. RDM problems – sustainability
19/03/2018 Making the case for a research data shared service #JiscRDM 7
»The funding cliff
»What can I put in my
budget?
»Can I recharge?
»How?
»Double dipping
»The sustainability
chasm Man jumping the gap - Designed by jigsawstocker / Freepik - http://www.freepik.com

8. Research with pilots
19/03/2018 Making the case for a research data shared service #JiscRDM 8
Perceptions of RDSS
› “I'm convinced that it represents
value to the university and to
researchers”
› “Less headache for us”
› “Best practice solution developed
by and for the sector”
› “Being part of the community
moving towards open research”
Price testing of RDSS
› “Higher than I was
expecting”
› “There is a strong will to
work with the service but it
has to add up in cost terms”
› “I would need to know that
the research funding would
cover it”

9. Multi-faceted approach
19/03/2018 Making the case for a research data shared service #JiscRDM 9
» High level business case
» Case studies
» Market research
» Financial X-Ray for Research
» Toolkit
» Costing framework and methodology analysis
» Funder mandates
» DAF
» Advocacy
» The 5 P model rubik cube - Lars Karlsson (via wikimedia -
https://commons.wikimedia.org/wiki/File:
Rubiks_cube_by_keqs.jpg

10. High level business case resources
19/03/2018 Making the case for a research data shared service #JiscRDM 10
Supported by video
presentations and case studies

11. Case studies
19/03/2018 Making the case for a research data shared service #JiscRDM 11

12. Market Research
19/03/2018 Making the case for a research data shared service #JiscRDM 12

13. Market research findings
19/03/2018 Making the case for a research data shared service #JiscRDM 13

14. Financial X-ray
19/03/2018 Making the case for a research data shared service #JiscRDM 14
»Used to understand and easily compare
overall costs of a service
»Approach can be used to
› build a business cases for changes in
infrastructure
› Facilitate dialogue between finance and
service departments
› Assess cost of shared and commercial third
party services

15. Financial X-ray for research management
19/03/2018 Making the case for a research data shared service #JiscRDM 15
»Includes assessment of following processes
› Grant Applications
› Grant management
› Active data management
› Data archival and preservation
› Research repository & other dedicated systems
› Compliance & reporting
› External stakeholder interactions/ promoting
research
› Strategic management of research

16. Toolkit
19/03/2018 Making the case for a research data shared service #JiscRDM 16

17. Other approaches
»Costing framework and methodology analysis
»Funder mandates
»Digital Asset Framework
»Advocacy
»The 5 P model
19/03/2018 Making the case for a research data shared service #JiscRDM 17

18. Conclusions
19/03/2018 Making the case for a research data shared service #JiscRDM 18
Its ALL about
the money,
money,
money
(despite what Jessie J says)
»No one approach fits all
»High level advocate essential
»Still very hard to ascertain costs and
benefits
»What is the cost of inaction?
»The RDSS could help

19. jisc.ac.uk
Except where otherwise noted, this work
is licensed under CC-BY-NC-ND
Tamsin Burland
Paul Stokes
Senior co-design managers
Tamsin.Burland@jisc.ac.uk
Paul.Stokes@jisc.ac.uk
19
19/03/2018
Making the case for a research data shared service #JiscRDM