The Party Master is a full-service event management company located in Cabanatuan City, Nueva Ecija. It was established in 2015 by Ms. Jian Garcia to execute unique style events like birthdays, weddings, and corporate events. In a letter of proposal, The Party Master pitches organizing the Binibining Nueva Ecija 2022 pageant for Governor Umali on December 28th at the Nueva Ecija Convention Center for 1.5 million pesos. The proposal includes an event brief, budget, program flow, risk management plan, and floor plan.

2. COMPANY PROFILE
The Party Master was established in July 11, 2015, and it is located
at Cabanatuan City, Nueva Ecija. The founder was Ms. Jian Garcia. The
company was just started with a simple dream, but the company now is
executing full-services with a unique styles. The company goal is to serve
the clients the best occassions that they will surely enjoy and share with
everyone. The Party Master is a full-service event management company
that provide special events like birthdays, wedding, corporate events,
seminar and conferences, team building, private events, concert,
graduation, pageant and etc.
EMAILADDRESS: jian.grcia11@gmail.com
CONTACT #: +639277532397

3. MISSION
To be the best leading events organizing company that provides best quality of
our services and focus on valuing our customers’ ideas and interests for us to be able to
serve the best memories.
VISION
An event company that will continue to provide outstanding and high quality of
services reasonably priced services that will reach all the clients’ expectation.
OBJECTIVES:
• To make our clients’ moments successful and memorable.
• To provide the best quality full-services and exceed our valued customer
expectations that will surely share with everyone.

4. LETTER OF PROPOSAL
December 2, 2022
Mr. Aurelio “Oyie” M. Umali
Honorable Governor
Nueva Ecija
Dear Mr. Umali,
Good Day! We, were informed by your assistant that you are planning to conduct an event Binibining Nueva Ecija 2022 this December
28, 2022. You are also looking for an event organizer that will execute this event.
The Party Master would like to take this opportunity to organize your upcoming event. We will make your big event memorable. It is a
pleasure for us to serve you the best quality of our full-service and unique styles. My team will do everything to meet all your expectations and make
this pageant unforgetable. We also attached our proposal for the event. The budget will cost up to 1.5M. It is a full and complete package. You will see
all the details and information attached after this letter. We are open for ideas and suggestions for your upcoming event so my team can provide you the
event program and design that you want.
The Party Master execute different types of events like wedding, birthdays, teambuilding, conferences, pageant and etc. We ensure that
our beloved clients has meet their expectations. Now, we have a lot of regular clients. They’re satisfied to the services that we are making for them.
If you have any questions, you may reach us through facebook page at The Party Master, gmail-thepartymaster@gmail.com, and or phone
number 09277532397. Thank you very much. We are hoping for your positive response.
Sincerely yours,
Ms. Garcia, Jian

5. EVENT BRIEF
EVENT COORDINATOR Ms. Garcia, Jian
thepartymaster@gmail.com
+639277532397
Cabanatuan City, Nueva Ecija
NAME OF EVENT Binibining Nueva Ecija 2022
EVENT TYPE Beauty Pageant/Coronation Night
CLIENT City Government of Nueva Ecija
DAY, DATE & TIME OF EVENT Wednesday
December 28, 2022
7:00PM-11:00PM
VENUE & LOCATION Nueva Ecija Convention Center
Located at Palayan City, Nueva Ecija
PURPOSE Binibining Nueva Ecija aims to select the most deserving Novo Ecijana to
represent their province
BUDGET P1,500,000.00
PERFORMER Mr. Michael Pangilinan
HOST Host Jam & Host Micah
BOUQUET Bouquet of Flower

6. PARTICIPANTS 25 Candidates
NO. OF JUDGES 7 Judges
NO. OF AUDIENCE AND GUEST 500 & 70
CATEGORY OF GUEST & AUDIENCE City Government & Brgy. Officials, High Profile Persons,
Families, Supporters and Local Residents
VIDEOGRAPHY AND PHOTOGRAPHY Starbugs Company
AUDIO, LIGHTS AND SOUNDS Wave Sounds Events Management Service
PROGRAM AND INVITATIONS Party Landia
CATERING SERVICE Vallarta’s Catering
CROWN, PLAQUES & SASH D’ Sash & Crown Maker Philippines
SWIMSUIT DESIGNER Pegarro Swim by Sir Julius Pegarro Jaguio
USHER AND USHERETTES 8 employees of LGU
PARKING ACCESS Venue’s Parking Lot
DIRECTIONAL SIGNAGE Entrance, Exit and Emergency Exits, Backstage, Parking Area,
Comfort Rooms
SECURITY Palayan City Police
SET UP One long table for all the Judges.
Crescent Rounds for VIPs good for 5person each table.
Theater style for all the audiences.
Free area for standing.

7. EVENT BUDGET
ITEMS/CATEGORY INCLUSION SUPPLIERS AMOUNT/BUDGET (PHP)
VENUE Nueva Ecija Convention Center
Air-Conditioned Hall
Tables and Chairs
Nueva Ecija Convention Center
Palayan City
80,000
VIDEOGRAPHY AND
PHOTOGRAPHY
Event Photos
Candidates Pictorial
Video Coverage
Promotional Photos & Videos
Starbugs Company
Cabanatuan City
110,000
AUDIOVISUAL, LIGHTS AND
SOUNDS
3 Led wall
Speakers
Microphones (Stand and Wireless)
Smoke Effects
Custom Lights
Wave Sounds Events Management
Service
100,000
PROGRAM AND INVITATIONS Customized Invitations and
Programs
Party Landia
Bangad, Cabanatuan City
20,000
CATERING SERVICE 150pcs Set Meals for the
Candidates, Judges, Vip’s, High
Profile, Brgy. Officials and City
Government
150pcs Distilled Water
7pcs Box of Cookies for the Judges
Decorations
Vallarta’s Catering 85,000
CROWNS, PLAUQES & SASH 5 Customized Crowns
7 Garland Corgsage
10 Sashes
7 Plaques
D’ Sash & Crown Maker
Philippines
50,000

8. CANDIDATES ATTIRE 25 Customized Swimsuit
25 Production Attire
25 Long Gowns
Pegarro Swim by Sir Julius
Pegarro Jaguio
117,500
USHER AND USHERETTES 8 Employees of LGU LGU Palayan City 12,500
PERFORMER 3 Song Mr. Michael Pangilinan 120,000
HOST Emcee Host Jam & Host Micah 80,000
BOUQUET 12 Bouquet for Judges and
Candidate
Bouquet of Flower
Cabanatuan City
18,000
PRIZES Title Holder
4 Runner-Up
5 Special Award
City Government of Nueva
Ecija
250,000
TOKENS 7 Wines SNR
Cabanatuan City
7,000
SUBTOTAL 1,050,000
CONTINGENCY FUND 15% 225,000
PROFESSIONAL FEE 15% 225,000
TOTAL BUDGET 1,500,000

9. PROGRAM FLOW
TIME & DURATION PARTICULARS INCHARGE REMARKS
7:00-7:15PM
15mins
Arrival of Audience and Guests LGU Employees
Police Security
Tables and Chairs
7:15-7:20PM
5mins
Doxology 5 Student of Palayan High School Sounds System, Led Wall
7:20-7:25PM
5mins
National Anthem
To be shown in LED Wall
Sounds and Led Wall
7:25-7:35PM
10mins
Welcoming and Opening Remarks Honorable Governor Mic and Sounds
7:35-7:40PM
5mins
Presentation of Board of Judges Host Jam & Host Micah Mic and Led Wall
7:40-7:45PM
5mins
Criteria for Judging Host Jam & Host Micah Mic
7:45-7:55PM
10mins
Production Number Candidates Sounds,Lights Effect, Led Wall and
Smoke Effect
7:55-8:05PM
10mins
Intermission Number 5 Student of Palayan High School Sounds System, Led Wall
8:05-8:15PM
10mins
Casual Wear Candidates Sounds, Led Wall and Effect
8:15-8:25PM
10mins
Swimwear Candidates Sounds,Lights Effect, Led Wall and
Smoke Effect

10. 8:25-8:30PM
5mins
Performer on His 1st Song, while
candidates on their swimsuit
Mr. Michael Pangilinan Sounds, Speaker, Lights Effect,
Led Wall and Smoke Effect
8:30-8:40PM
10mins
Awarding 2 Set Minor Awards
Giving Sash and Prizes
Distributing of Foods
Host Jam & Host Micah
Awarding by the Judges
LGU Employees of Palayan
Mic, Sounds and LED Wall
8:40-8:50PM
15mins
Local Costumes Candidates Sounds, Lights Effects, Led Wall &
Smoke Effect
8:50-9:00PM
10 mins
Awarding 3 Set Special Award
Giving Sash and Prizes
Host Jam & Host Micah
Awarding by the Judges
Mic, Sounds and Led Wall, Speaker
9:00-9:20PM
20mins
Long Gown Ramp Candidates Sounds, Speaker, Lights Effects,
Led Wall & Smoke Effect,
9:20-9:30PM
10mins
Elimination for Top 10 Host Jam & Host Micah Mic, Sounds and Led Wall, Speaker
9:30-9:45PM
15mins
Question & Answer Judges Mic and Speaker
9:45-9:50PM
5mins
Elimination for Top 5 Host Jam & Host Micah Mic and Speaker
9:50-9:55PM
5mins
Intermission Number
While candidates changing for final
long gown
5 Student of Palayan High School Sounds, Speaker, & Led Wall
9:55-10:05PM
10mins
Final Ramp in Long Gown
II song of performer
Host Jam & Host Micah
Mr. Michael Pangilinan
Sounds, Speaker, Lights Effects,
Led Wall & Smoke Effect,

11. 10:05-10:15PM
10mins
Question & Answer Judges Mic and Speaker
10:15-10:20PM
5mins
Final Walk of Bb. Nueva Ecija
2021
Host Jam & Micah Speaker and Sounds
10:20-10:40PM
20mins
Proclamation of Major Awards
4th Runner-Up
3rd Runner-Up
2nd Runner-Up
1st Runner-Up
Bb. Nueva Ecija 2022
Host Jam & Micah
Judges
Honorable Governor Umali
Mic, Speaker, Lights Effects,
Sounds and Smoke Effects
10:40-10:45PM
5mins
Final Walk of the Bb. Nueva
Ecija 2022
Last song of the Performer
Host Jam & Micah
Mr. Michael Pangilinan
Mic, Speaker, Led Wall, Lights
Effects and Smoke Effect
10:45-10:50 Awarding of Tokens and
Certificate to the Board of
Judges
Host Jam & Micah Mic and Speaker
10:50-10:55PM
5mins
Thanking Sponsors Host Jam & Micah Mic and Speaker
10:55-11:00PM
5mins
Closing Remarks Host Jam & Micah Mic and Speaker

12. RISK MANAGEMENT
POSSIBLE RISK POSSIBLE SOLUTION
Overcrowding We will provide extra food, beverages and tables and
chairs.
Parking Spaces Will coordinate the nearest area for available
parking spaces.
Presence of Pickpocket Will provide securities.
Unpredictable Emergencies Will provide person in charge to took care of the
incident.
Equipment Failure Will provide extra equipment.

13. FLOOR PLAN