Advanced Techniques using Microsoft Excel

1. JESUS B. RANCES
Senior High School Teacher II, Baao NHS

2. OBJECTIVE/S:
The learners…
1. describe Microsoft Excel functions;
2. use selected functions of Microsoft Excel functions in problem
solving; and
3. value the importance of using Microsoft Excel.

3. What’s In?
In our previous lesson, we have discussed Microsoft
Word as one of the powerful applications of Microsoft Office
Suites. Microsoft Word has become widely used because
of its features which people use to perform various tasks.
One of its features is Mail Merge which enables users to
efficiently create documents with the same content but may
have different recipients. With mail merge, users were able
to create documents like letters, e-mail messages,
envelopes, labels, and directory.

4. Besides Mail Merge, another feature of
Microsoft Word is its ability to insert different kinds
of materials such as pictures, clipart, shapes,
SmartArt, chart, and screenshot that help enhance
a word document. With these materials, users were
able to create a layout based on their likings.

5. What’s New?
Directions: Arrange the scrambled letters to
form the correct word or words. Write your
answer on a separate sheet.

6. 1. FTIONSNCU
2. CLEL RFEENCERE
3. CNSOTTAN
4. ORWKSETSHE
5. EETDAEPRSHS
6. EGRAEVA
7. AURFLOM
8. WKBROKOO
9. ELLC AGENR
10. TVEICA LELC

7. What is It?
What is a spreadsheet?
It is a software application that enables a user to
save, sort and manage data in an arranged form of
rows and columns.

9. Beyond arithmetic operations, spreadsheets provide
invaluable tools such as functions that are very useful in
calculating data. As a result, spreadsheets have become
one of the widely used software programs, and MS Excel
is the most commonly used spreadsheet tool.
Spreadsheets can be used to determine statistical
analysis, compute student’s grades, keep track business
accounts and inventories, and manage databases.
Spreadsheets are made up of the following:

10. Columns – identified with
alphabetic headings
Rows - identified with
numeric headings

11. Cells – are the intersection of rows and columns
Cell Reference – also known as cell address that
identifies a cell on a worksheet.
- B2 and D4 are examples of cell references

12. - Use cell reference when creating formulas in Excel to
ensure that your formulas are accurate. Take a look at
the table below, instead of using the actual values
which are 5, 10, and 20 use the cell references A1, A2,
and A3.

14. Active Cell – the currently
selected cell in a spreadsheet and
is indicated by a bold outline that
surrounds the cell
- B5 is the active cell

15. Texts or labels – It identifies the purpose of a
cell, it can be a brief instruction, a title or caption.
Number data or constant – a value that doesn’t
change and is directly inserted into a cell.
Formula (mathematical equations) – an
expression that calculates the value of a cell.

16. Mathematical Operators – MS
Excel uses standard operators for
formulas.

17. Functions- These are pre-defined formulas that
are already available in MS Excel.
Examples of Formula

18. Note: A formula always begin with an equal (=) sign.

19. Commonly Used Excel Functions
SUM – Adds all the numbers in a range of cells.

20. COUNT - Counts the number of cells that contain
numbers.

21. MIN - Returns the smallest number in a set of
values.

22. MAX - Returns the largest value in a set of values.

23. AVERAGE - Returns the average (arithmetic
mean) of the arguments

24. SUMIF – Adds the cells specified by a given condition or
criteria. SUMIF function has the following syntax:
SUMIF(range, criteria, sum_range)
Range - The range of cells that you want to evaluate
based on a given criteria.
Criteria – It determines which cells will be added.
Sum_Range – These are the cells containing numeric
values and the cells to add if the condition is met.

25. For example, you want to find the total ratings of the
teachers in terms of the product’s quality. The formula to
use to get the total ratings of the teachers is shown below.

26. Sometimes the use of sum_range
is optional just like in the example
below. The formula in the following
example will add the total scores
of the students which are higher
than 10. Students with scores
lower than ten will not be added.

27. AVERAGEIF - Returns the average (arithmetic mean) of
all the cells in a ange that meet a given criteria.
AVERAGEIF function has the followingsyntax:
AVERAGEIF(range, criteria, average_range)
Range - The range of cells that you want to apply the
criteria.
Criteria – It determines which cells to average.
Average_Range – These are the cells containing
numeric values and the actual set of cells to average.

28. For example, you want to get the average of the students’
ratings in terms of the product’s quality. The formula to
use to get the average rating of the students is shown
below.

29. COUNTIF - Counts the number of cells within a range that meet a
single criterion that you specify. COUNTIF function has the following
syntax:
COUNTIF(range, criteria)
Range – The range of cells to count.
Criteria – The criteria that determines which cells to be
counted.
The formula =COUNTIF(I3:I7,”YES”) will count the number of
respondents that voted for “Yes”.

30. If you want to count the number of students who got grades of 90
and above in the first quarter you can use the formula below.

31. The example below shows the formula on how to count
the number of students who got grades of 85 and above
from the first to the second quarter.

32. IF – This function is one of the most popular functions in Excel. It
can perform a logical test and returns one value if TRUE, and
another value if FALSE. The following is the syntax of IF function:
IF(logical_test, value_if_true, value_if_false)
Logical Test - A value or logical expression that can be
evaluated as True or False.
Value if True – The value to return if the logical test or logical
expression evaluates to TRUE.
Value if False – The value to return if the logical test or logical
expression evaluates to FALSE.

33. The table below shows the formula to display “Passed” if
the student’s average is 75 and above, and “Failed” if the
average is below 75. Since the cell reference H2 has the
value of 73.6, “Failed” will be displayed. But not in the
case of cell references H3 and H4, since their values are
higher than 75 “Passed” will be displayed.

34. What’s More?
Direction: Using the tables below create the
formula that will solve the given problems.
Write your answer on a separate sheet of
paper.
Use the table below to answer numbers 1 and
2.

35. Count the number of products
where price is less than 500.
Display “Within the Budget” if
the total amount is less than
1,500. Otherwise “Over the
Budget” will be displayed.

36. Use the table below to answer number 3.
1. Show the total sales for the
month of August.

37. Use the table below to answer
numbers 4, 5, and 6.
2. Count the number of
orders delivered in Lake Sebu.
3. Count the number of
television orders.
4. Count the number of
items that are less than 15.

38. Use the table below to answer numbers
7, 8, 9, and 10.
5. Count the number of respondents.
6. Show how many respondents are
having glucose level of more than 90.
7. Compute the average of glucose level.
8. Count the number of respondents
whose age is older than 50.

39. What I Have Learned
In this lesson we have learned that a spreadsheet is an
application that enables a user to save, sort and manage data
in an arranged form of rows and columns. Spreadsheet can
be used to calculate students’ grades, track inventories, and
even manage databases. One of the widely used spreadsheet
programs is the Microsoft Excel. MS Excel allows users to
organize, format and calculate data using formulas and
functions.

40. With Excel formulas and functions, many operations
and tasks are performed automatically. Users can type
numbers or value directly into the formula or use cell
references, so the formula can use any data found in the
referenced cells. Some of the many functions of MS Excel are
SUM, AVERAGE, COUNT, MIN, MAX, SUMIF, AVERAGEIF,
COUNTIF, and IF. These functions are pre-defined, it means
that these functions are already available in MS Excel.

41. What I Can Do
Answer the following questions and write your answer
on a separate sheet of paper.
1. What is the importance of using Microsoft Excel?
2. Determine other instances where you can use the
COUNTIF, SUMIF, and AVERAGEIF functions.
3. How does Excel interpret data?

42. Assessment
Modified True or False: Write TRUE if the statement is correct. If the
statement is false, change the underlined word or phrase to make the
whole statement correct. Write your answer on a separate sheet of
paper.
__________________1. Microsoft Excel can perform mathematical
equations.
__________________2. Range, criteria, and logical test are part of the
AVERAGEIF syntax.
__________________3. Excel formulas always begin with a sign.
__________________4. Excel can be used to create a database

43. __________________5. Column J and row 9 is also referred to as cell 9J.
__________________6. AVERAGE function used to get the average of a
certain range of cells if a condition is met.
__________________7. SUMIF function adds all the numeric values in a
range of cells, ignoring those which are not numeric, and place the
result in a different cell.
__________________8. Both IF and AVERAGEIF can perform a logical
test.
__________________9. Asterisk (*) symbol is used to multiply items in
Excel.

44. __________________10. SUMIF function adds values that meet a given
criteria.
__________________11. IF function can have two results.
__________________12. Functions are mathematical equations that
calculates the value of a cell.
__________________13. The intersection of rows and columns is called
cell reference.
__________________14. AVERAGEIF function returns the arithmetic
mean of all the cells in a range that meet a given criteria.
__________________15. In Excel, the active cell is indicated by an
underline.

45. Additional Activities
Answer the following questions and write your answer on a
separate sheet of paper.
1. List at least five benefits of using Microsoft Excel.
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46. 2. How can Microsoft Excel help you as a student?
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47. 3. Why do you think Microsoft Excel is important in any
business organizations?
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48. Answer Key

49. Reference/s
• Empowerment Technologies First
Edition.(2016).Sampaloc Manila:Rex Bookstore, Inc.

50. Thank