Jennifer is applying for an event officer position at VECO, an NGO working to improve farmers' livelihoods in Vietnam. She has experience coordinating events and believes her people skills, time management, passion for helping farmers, and ability to handle challenges well make her suited for the role. The documents discuss two upcoming VECO events - a cycling fundraiser visiting VECO projects, and a volunteer visit from Belgium - and the tasks involved in preparing for them, such as accommodations, transportation, and partner visits. Jennifer is enthusiastic about the opportunity to utilize her skills on an international scale to support VECO's mission of empowering farmers.

1. JenniferVuHuong.com
JenniferVuHuong-NonstopWorld

2. Why are you an ideal candidate for
the position?
Passion/Mission: to help people
raise standards of living
Passion/enthusiasm > creativity
and excitement and flexibility
People skills : interpersonal skills,
communication skills
Management skills: time and
team
Me
Mission: to help farmers have a
better life in a sustainable way
Type of work: Ensure good
preparation and facilitation of
two events
VECO
JenniferVuHuong-NonstopWorld

3. What have learned from mistakes on
the previous job
To find a rhythm between people in the team to make the event successfully
To create the harmony environment to make sure everyone work as the best
they can
Team
Event
Me
JenniferVuHuong-NonstopWorld

4. What challenges are you looking for in
this event officer position?
- To effectively utilize my skills (people skills, time
management, etc) and my experience in a national
and global scale that benefits to my life career
- Always motivated by challenges : Challenges >
opportunities to grow
JenniferVuHuong-NonstopWorld

5. Describe a typical work week for chief
event officer position
Routine Tasks: choose vendors, places…
Client Meetings
Show time
Physical demands
Expect the
unexpected:
No “a typical
day”
JenniferVuHuong-NonstopWorld

6. Describe a typical work week for chief
event officer position
Routine TasksExpect the
unexpected:
No “a typical
day”
-A lot of hours on the computer or phone with vendors or clients, hammering out
contracts, production schedules, floor plans and other details: choose suitable
vendors with a pros and cons list
-Research and choose event locations, arrange support services such as catering,
set up electronic communications for events, negotiate agreements with facilities
and suppliers, and create budgets that project event expenses
-Out of office work might include running event-related errands and holding
relationship-building meetings with venues and vendors such as photographers,
caterers and florists, idea development
JenniferVuHuong-NonstopWorld

7. Describe a typical work week for chief
event officer position
Client meetingsExpect the
unexpected:
No “a typical
day”
- Clients don’t always follow the plan
- Decision making skills
JenniferVuHuong-NonstopWorld

8. Describe a typical work week for chief
event officer position
Show timeExpect the
unexpected:
No “a typical
day”
- Crunch time for event coordinators comes during events
-Also on the to-do list: Checking meeting rooms for sufficient seating and audio-
visual equipment, and ensuring events follow fire and labor regulations
-Coordinators must evaluate whether the event met clients’ goals, often through
surveys that ask for feedback on attendees’ experiences
-After the show, a planner might compare the event’s costs and benefits to help
clients determine whether the expense was worthwhile
JenniferVuHuong-NonstopWorld

9. Describe a typical work week for chief
event officer position
Physical demandsExpect the
unexpected:
No “a typical
day”
-Don’t expect a nine-to-five schedule.
-Planners might work substantially more than 40 hours a week leading up to a
major event
- The pressure brings a big payoff: “The greatest joy is helping someone produce a
social event that is exactly what they envisioned, and where all the elements
come together seamlessly.”
JenniferVuHuong-NonstopWorld

10. Explain a situation where you feel your boss
was wrong and how did you handle the same?
• How to train new staffs?
JenniferVuHuong-NonstopWorld

11. What are your greatest strengths and
weaknesses?
Passionate and full of positive
energy > bring creativity and
create excitement and
commitment
People skills: interpersonal
skills and communication
Flexibility and responsibility Management skills: team and
time
JenniferVuHuong-NonstopWorld

12. What are the typical responsibilities
of an event coordinator?
Translate inputs into a Plan:
requirements
+budgets
+time
+human resources
+vendors
+partners
Process
Outputs:
Successful event which makes
everyone happy and meets the
objectives of the event
JenniferVuHuong-NonstopWorld

13. What technical expertise do you offer?
Visio, MS
Office, EDRAW
Reporting,
presentation
Create
stories/posts
Fun games and
ice break
JenniferVuHuong-NonstopWorld

14. How would you ensure efficiency while
working as an events coordinator?
Passion Time management Big picture and
Attention to detail
Flexibility and
problem-solving
JenniferVuHuong-NonstopWorld

15. What are some of the challenges you
think are part of this work?
Meeting
objectives/deadlines/requirements/budgets
Customer satisfaction
JenniferVuHuong-NonstopWorld

16. How would you prioritize an event?
Customer
satisfaction
Time and size Objectives of
the events
JenniferVuHuong-NonstopWorld

17. Tell me of a particularly disastrous event that you had
to manage. How did you cope?
Halloween party:
raining and power
off
Public speaking:
stretching
Hiking: raining
JenniferVuHuong-NonstopWorld

18. What types of clientele have you
managed events for?
Social group Business group Hiking
JenniferVuHuong-NonstopWorld

19. Why did you leave your last job?
100% work on my
passion
May go to the UK
the end of the
month
Raise my
standards
to utilize my
expertise on a
right platform
JenniferVuHuong-NonstopWorld

20. How would you describe your work
style?
Work by heart Work smart Work hard
JenniferVuHuong-NonstopWorld

21. If you had to describe yourself as detail-oriented or big-picture
oriented, which would you choose? Why?
Give an example of a time when you felt the greatest sense of accomplishment in your job?
-----------------------------------------Halloween party-----------------------------------------------------
big-picture when planning
big-picture when processing
JenniferVuHuong-NonstopWorld

22. What was your most difficult event
promoting? What made it difficult?
• Thanksgiving event while people are not
celebrating in their countries
• The event which is belonging to a specific
country but the idea is try to gather people
from all walks of life
JenniferVuHuong-NonstopWorld

23. What do you know about the company ?
• https://www.veco-ngo.org/
• Youtube
Mission: to achieve a better
prospective for farmers
Head quarter is in Belgium and
offices in 7 countries
Work with farmers and
companies in a supply chain to
meet food quality requirements
and protect environment
History: 1958 founded by Father Dominique Pire
2001 finally formed as Vredeseilanden by mergering COOPIBO
and FADO
JenniferVuHuong-NonstopWorld

24. With 6 ingredients we create sustainable
food most natural thing in the world
Less meat Choose sustainable
fish
Best on fair trade
Choose local and
seasonable food
Opting for sustainable
agriculture
Reducing food waste
JenniferVuHuong-NonstopWorld

25. What do you know about the company ?
• https://vietnam.veco-ngo.org/
• Youtube
Mission: to achieve a better prospective
for farmers
VECO is one of 7 members of Vredeseilanden
founded in Beligum
Founded more than 30 years;
primary focus on promoting farmers’
food security and on supporting the
sustainable development of specific
agricultural chains
JenniferVuHuong-NonstopWorld

26. VECO VIETNAM
JenniferVuHuong-NonstopWorld

27. VECO VIETNAM In 10 provinces
• LANG SON – SAFE VEGETABLE
• PHU THO –SAFE VEGETABE
• PHU THO YEN LAP – SUSTAINABLE TEA
• PHU THO HA NOI NGHE AN – TEA
• HA NAM ORGANIC VEGETABLE
• HOA BINH SAFE VEGTABLE
• AN GIANG – NICHE RICE
• PHU THO, TUYEN QUANG, YEN BAI, NGHE AN,
HANOI, LAM DONG: tea to export markets
JenniferVuHuong-NonstopWorld

28. VECO VIETNAM - STRATEGY
Apply government
regulations
Help each actor in
the value chain
work together
SSD
Help to restructure
and modernize
Help farmers to
meet the standards
of
quality, safety and
traceability of their
products
IMM
‘Sub-Sector
Development’
‘Inclusive
Modern Markets’
(farmers, cooperatives, governments,
private actors, policy networks,
consumers and research institutions)
on creating an
for a whole sub-sector
Helping farmer organizations to
implement a quality control system,
stimulating relationships between
farmers and the private sector,
working with private companies to
change their sourcing policies, etc.
JenniferVuHuong-NonstopWorld

29. Mekong Programme
• Embarked in 2014
• 6 years
• Mekong area: Vietnam, Cambodia, Thailand, Laos,
Myanmar, China
• The Vietnam-based Regional Program will support
smallholder farmers across the region that produce tea,
rice and fruits & vegetables in a sustainable way, with a
specific focus on improving the business capacities of
farmer organisations
• We also work with private actors to develop business models that
include smallholder farmers in their sourcing policies, and with
consumers to raise their awareness on sustainable and safe
produce
JenniferVuHuong-NonstopWorld

30. Tea and Organic vegetable project
- Big market
- Main income of farmers
- Little power to bargain because of the
quality
- Provinces: PHU THO, TUYEN QUANG,
YEN BAI, NGHE AN, HANOI, LAM DONG
> Cooperation to increase the quality
and income
> Agronomic /əˈɡrɒnəmi/ support (to
obtain the UTZ certificate)
> internal control mechanisms to check
the quality of tea
> Help LUSOTEC to establish relations
and to negotiate with companies
> Difficult to control farmers to follow
strictly the standards
> Capacibility
Tea
project
Food safety issues
> increase their income, but also to
feed local communities in a safe,
sustainable way
> lack experience with post-harvest
practices (sorting according to quality,
washing and packing of vegetables)
> Lack of experience with the
marketing
> PGS not accepted by government yet
Organic
vegetable
project
JenniferVuHuong-NonstopWorld

31. Project 1: VREDESEILANDEN CLASSICS IN
VIETNAM
30 cyclists raise funds for VECO at home
Visit VECO’s projects by bike
Exploring surroundings learning more about VECO’s work
and stopping by the most important scenic areas
JenniferVuHuong-NonstopWorld

32. Tasks for “VREDESEILANDEN CLASSICS IN
VIETNAM”
being VECO Vietnam contact person for the event team
at VECO HO in Belgium
Support the preparations of the mission
Accompanying the delegation of VECO HO during the
preparations from 12 to 22 April 2016
Practical preparations
JenniferVuHuong-NonstopWorld

33. Tasks for “VREDESEILANDEN CLASSICS IN
VIETNAM” (cont)
Practical preparations
-Accommodation: negotiations, bookings,…
-Meals, dinners, drinks,…
-Local transport (bus, truck, jeep,…)
-Follow-up of the budget, administration of the expenses, making up the intercompany (with
the support of the financial desk of VECO Vietnam)
-Partner visits (with the support of the program team of VECO Vietnam)
-Security on site
-Obtaining governmental permissions for the prospection and for the Vredeseilanden Classics
event JenniferVuHuong-NonstopWorld

34. Project 2: CAMPAIGN 2017
A group of Belgian volunteers and students will visit
Vietnam
Play an important role in awareness-raising activities in
Belgian schools
JenniferVuHuong-NonstopWorld

35. Tasks for: CAMPAIGN 2017
-Preparing the students & volunteers visit planned in July 2016:
-developing the program of the visit in collaboration with HO staff
-preparing all arrangements of the practical issues (visits to partners,
accommodations, transport, food, etc….)
- Accompanying the visitor group during the visit: facilitating, translating, etc
•Delivery of supportive information for campaign:
Collecting stories, information on situation of farmers and from other actors involved
identification of interesting (media ) cases for publication in magazine(s)
identification of interesting places and interesting people for meeting with the Belgian group
Identification of strong individuals (farmer m/f) that have potential to be the “face” of the
campaign
JenniferVuHuong-NonstopWorld

36. Why want to work with us
Passion/Mission: to help people
raise standards of living
- To effectively utilize my skills
(people skills, time management,
etc) and my experience in a
national and global scale that
benefits to my life career
- Always motivated by challenges
: Challenges > opportunities to
grow
Me
Mission: to help farmers have a
better life in a sustainable way
Type of work: Ensure good
preparation and facilitation of
two events
Working environment:
international scale
VECO
JenniferVuHuong-NonstopWorld

37. Regarding salary
JenniferVuHuong-NonstopWorld

38. Questions for the company
• Which provinces in Vietnam are going to extend to?
• Which agricultural products are VECO Vietnam going
to extend to?
• Is VECO planning to organize other events in the
upcoming year?
• How long does it take fro VECO Vietnam to convince
the government to accept PGS (ARTICIPATORY
GUARANTEE SYSTEMS)?
JenniferVuHuong-NonstopWorld

39. Skills
• Excellent time management
– The ability to coordinate not only yourself, but the
scheduling of the entire team helping with the event. It’s
all about planning, and re-planning and scheduling.
• Communication
– Share your ideas and your vision openly with your team.
Communicate on a level that is respectful to everyone. Do
not talk down to anyone, regardless of their role. Everyone
has their part and it ultimately leads to your success, make
sure you communicate clearly and respectfully. Accept
criticism and be open to new ideas
JenniferVuHuong-NonstopWorld