2022 Procurement Playbook - USDOE - (04/22/2022)

FEDERAL GOVERNMENT
CONTRACTING
PROCUREMENT
PLAYBOOK
2022 WEBINAR SERIES
Panel Discussions with Federal Government & Industry Leaders
Fridays @ 12pm Eastern
INFO / SPONSOR: Hello@JenniferSchaus.com

ABOUT THE SERIES:
WEDNESDAYS – FAR SUPPLMENT SERIES
PROCUREMENT RULES, REGULATIONS & NUANCES
FRIDAYS – CORRESPONDING PLAYBOOK SERIES
HEAR FROM THE GOVERNMENT AND INDUSTRY ABOUT DOING BUSINESS
WITH THE AGENCY/DEPARTMENT. GAIN INSIGHT ON SALES AND CAPTURE
STRATEGIES, LEARN ABOUT TRENDS, ACQUISITION FORECAST, AGENCY
EVENTS, SET-ASIDE OPPORTUNITIES & MORE!

FAR SUPPLEMENTS - Wednesday Schedule At A Glance
J S C H AUS & A S SOC – WASHI NGTON D C H E L LO@JENNIFER SCHAUS.COM
2 0 2 - 3 6 5 - 0 5 9 8
1/12/22 – FAR
1/19/22 – FAR CAS
1/26/22 – DOD
2/2/22 – DPGI
2/9/22 – ARMY
2/16/22 – AIR FORCE
2/23/22 – DISA
3/2/22 – DLA
3/9/22 – USMC
3/16/22 - SPECIAL OPS
3/23/22 -TRANS COMMAND
3/30/22 – USDA
4/6/22 – USAID
4/13/22 – DOC
4/20/22 – DOE
4/27/22 – DOI
5/4/22 – DOL
5/11/22 – DOS
5/18/22 – DOT (Treasury)
5/25/22 – DOEd
6/1/22 – EPA
6/8/22 – FEHB
6/15/22 – GSA
6/22/22 – HHS
6/29/22 – DHS
7/6/22 – HUD
7/13/22 – BBG
7/20/22 – DOJ
7/27/22 – OPM
8/3/22 – NASA
8/10/22 – NRC
8/17/22 – DOT (Transportation)
8/24/22 – VA

AGENCY PLAYBOOKS – Friday ScheduleAt A Glance
J SC H AUS & ASSO C – WA SH IN GTO N DC
HELLO@JENNIFERSC HAUS.COM
202 - 3 6 5 - 0 5 9 8
1/12/22 – N/A
1/19/22 – N/A
1/28/22 – DOD
2/2/22 – N/A
2/11/22 – ARMY
2/18/22 – AIR FORCE
2/25/22 – DISA
3/4/22 – DLA
3/11/22 – USMC-NAVY
3/18/22 - SPECIALOPS
3/25/22 -TRANS COMMAND
4/1/22 – USDA
4/8/22 – USAID
4/15/22 – DOC
4/22/22 – DOE
4/29/22 – DOI
5/6/22 – DOL
5/13/22 – DOS
5/20/22 – DOT (Treasury)
5/27/22 – DOEd
6/3/22 – EPA
6/10/22 – FEHB
6/17/22 – GSA
6/24/22 – HHS
7/1/22 – DHS
7/8/22 – HUD
7/15/22 – BBG
7/22/22 – DOJ
7/29/22 – OPM
8/5/22 – NASA
8/12/22 – NRC
8/19/22 – DOT (Transportation)
8/26/22 –VA

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DOING BUSINESS WITH
DEPARTMENT OF ENERGY
US DEPARTMENT OF ENERGY

MEET OUR PANELISTS

DATA PERSPECTIVE:
ARCHISHA MEHAN
AMEHAN@GOVSPEND.CO
M

GOVERNMENT
PERSPECTIVE:
PRIANKA SHARMA
PRIANKA.SHARMA@SBA.G
OV

Doing Business With The US Federal Government Hello@JenniferSchaus.com
Business Opportunities & Outlook

Fedmine's mission is to bring accurate information, unmatched
transparency and clear accountability to federal government contracting.
Founded in 2004, Fedmine is a federal market intelligence platform that
provides simplified access to the most comprehensive federal contract data
sets – allowing reporting & analysis not previously possible.
Fedmine is now part of GovSpend, the largest provider of data and
Purchase Orders in the State, Local, and Education market.
Our Mission is Simple...

18 Federal Data Sets, Aggregated in one solution

The FedCircle – our Client

US Dept of Commerce
MISSION STATEMENT
The mission of the Department of Energy (DOE) is to support the Nation’s prosperity by addressing
its climate, energy, environmental, and nuclear security challenges through transformative science
and technology solutions.
Functions
• Protects human health and the environment
• Preserves, protects, and makes accessible legacy records and information.
• Supports an effective and efficient workforce
• Implements departmental policy concerning continuity of worker pension and medical benefits.
• Manages legacy land and assets
• Mitigates community impacts
• Actively acts as liaison and coordinates all policy issues

US Dept of Energy – Contracts Awarded
The Agency awarded $38.5B to 1,669 companies – link to report
Federal Expenditures By Contracting Office for Agency - ENERGY, DEPARTMENT OF
AGENCY
FY2021 FY2020 FY2019
8900 - Total Agency $38,463,764,289 $35,917,148,417 $33,231,934,040
Top Contracting Offices
892330 - NNSA NAVAL REACTORS LAB FLD OFFICE $1,617,346,746 $1,488,744,238 $1,654,166,464
892331 - NNSA NON-MO CNTRCTNG OPS DIV $691,320,480 $564,922,070 $573,586,117
892332 - NNSA MO CONTRACTING $16,263,781,214 $14,397,987,493 $13,198,497,370
892430 - SC CHICAGO SERVICE CENTER $3,577,753,117 $3,695,591,772 $3,361,040,741
892431 - SC OAK RIDGE OFFICE $4,550,485,899 $4,325,681,870 $3,946,628,235

In terms of contracts
awarded as Small
Business in FY 21 $1.7B
was awarded to 1,043
companies – link to
report

US Dept of Energy – Small Business

Docing Business With The US Federal Government Hello@JenniferSchaus.com
$286M was awarded under the National Interest Action Code Covid-19 in FY 21, compared to $1.2B in FY 20 –
FY 20 COVID spend – report link
• Contracts were awarded to 112 companies
• 1% was awarded as Small Business Contracts
FY 21 COVID spend – report link
• Contracts were awarded to 59 companies,
• 3% of the contracts were awarded as Small Business Contracts
• NAICS included those for Remediation, R&D, facilities support and Hazardous Waste Treatment

In terms of awards under the SBIR/STTR program, $4.5M was awarded to 4
companies . All of these awards were as small business contracts. Link here
$1.2B was awarded by the Dept of Energy in FY 21 as grants to 268 companies
under the “ADVANCED RESEARCH PROJECTS AGENCY – ENERGY” Program
title - link

US Dept of Energy – Top Categories

US Dept of Energy – Top GWACs

US Dept of Energy – Subcontracts
In FY 21 $9.89B was
reported as subcontract
awards to 2051
companies, by 332
Prime Contractors.

US Dept of Energy – Subcontracts

US Dept of Energy – Opportunities
Opportunities can be:
• New opportunities based on new initiatives
• Dependent on agency need and funding availability
• Contracts that are expiring that could be recompeted
Where do you get the information:
• Budget and Program information
• Look at the Pre-Solicitations and Sources Sought Notices in sam.gov, at the agency level
• Create expiring contract searches based on what you do!
• If you are on an IDIQ/GWAC/BPA then look at task orders that are expiring on these
vehicles

US Dept of Energy – Exhibit 53

US Dept of Energy – Exhibit 300

US Dept of Energy – Expiring Contracts - OTSB
$69 B in contracts
awarded as Other than
Small Business expires
in the next 12 months

US Dept of Energy – Expiring Contracts - OTSB

US Dept of Energy – Expiring Contracts - SB
$2.4 B in contracts
awarded as Small
Business expires in the
next 12 months

US Dept of Energy – Expiring Contracts - SB

US Dept of Energy – Expiring Contracts – Small Business

US Dept of Energy – Opportunities
Save your searches, follow opportunities – Respond to Sources Sought and Pre-Solicitations

US Dept of Energy Budget Highlights
The FY 2023 budget proposes a 15% increase over FY21 enacted levels
Overall:
• $2.1 billion for the new Under Secretary for Infrastructure focused on clean energy infrastructure
• $14.7 billion for the Under Secretary for Science and Innovation
• $21.4 billion for the Under Secretary for Nuclear Security and Administrator, National Nuclear Security
Administration
• $7.6 billion for the Assistant Secretary for Environmental Management
• $2.4 billion for other offices that report directly to the Office of the Secretary

Infrastructure
• $214 million for the Office of Clean Energy Demonstrations (OCED)
• $202 million for the Office of Cybersecurity, Energy Security, and Emergency Response
(CESER)
• $101 million for the four Power Marketing Administrations
• $170 million for the Federal Energy Management Program
• $242 million for the Office of Petroleum Reserves
• $150 million for the Office of Indian Energy Policy and Programs
• $9.8 million for Administrative Expenses for the ATVM Advanced Technology Vehicles
Manufacturing direct loan program
• $27 million for the newly established Office of Manufacturing and Energy Supply Chains (MESC)
to fund Industrial Assessment Center activities
• $727 million for the newly established Office of State and Community Energy Programs
(SCEP) to fund Weatherization and Intergovernmental Programs (WIP) activities,

Progressing Scientific Research
• $1.1 billion for Advanced Scientific Computing Research (ASCR) to advance science and U.S.
competitiveness
• $2.4 billion for Basic Energy Sciences (BES) to support fundamental research to understand,
predict, a
• $904 million for Biological and Environmental Research
• $723 million for the Office of Fusion Energy Sciences (FES)
• $1.1 billion for High Energy Physics (HEP)
• $739 million for Nuclear Physics
• $97 million for Isotope R&D and Production (DOE IP)
• $255 million for Science Laboratories Infrastructure
• $190 million for Safeguards and Security to maintain security measures to protect
personnel and assets

Innovation
• $297 million for the Office of Electricity (OE) to lead the Department’s efforts to strengthen, transform,
and improve electricity delivery infrastructure
• $1.7 billion for the Office of Nuclear Energy (NE) supports the diverse civilian nuclear energy programs of
the U.S. Government and Federal efforts to research and develop nuclear energy technologies,
• $893.2 million for the Fossil Energy and Carbon Management (FECM) office to conduct research,
development, demonstration and deployment (RDD&D)
• $700 million for the Advanced Research Projects Agency – Energy (ARPA-E) to identify and promote
revolutionary advances in energy and climate-related applied sciences

Environmental Management
Office of Environmental Management supports
the DOE to meet the challenges of the
Nation’s Manhattan Project and Cold War
legacy responsibilities.
Site $ in Millions
Carlsbad/Waste Isolation Plant (WIP $ 463
Idaho $ 391
Oak Ridge $ 612
Paducah $ 282
Portsmith $ 560
Richland $ 917
River Protection $ 1,604
Savannah River $ 1,724
Lawrence Livermore National Lab $ 14
Los Alamos $ 332
Nevada $ 63
Sandia $ 4
Separations Process Resaearch Unit $ 15
West Valley Demonstration Project $ 94
Energy Technology engineering center $ 26
Moab $ 67
Other Sites $ 4
Program Direction $ 317
D&D Fund Deposit $ 417
Mission Support $ 154

Administration and Oversight
• $144.5M for the US Energy Information Administration
• $510 M for Administration and Oversight Activities
Infrastructure Law
The Bipartisan Infrastructure Law provided more than $62B for the department, over a five-year period to
provide a more equitable clean energy future
Link to the budget

US DEPARTMENT OF ENERGY
Inside Perspective From The Government

MAIN LINK TO AGENCY / DEPARTMENT:
https://www.energy.gov/
LINK TO SMALL BUSINESS OFFICE:
https://www.energy.gov/osdbu/office-small-and-disadvantaged-business-utilization
ABOUT THE SMALL BUSINESS OFFICE:

LINK TO ACQUISITON FORECAST:
https://www.energy.gov/osdbu/acquisition-forecast
GOVERNMENT – ACQUISITION FORECAST:

LINK TO SBA SCORECARD:
https://www.sba.gov/document/support-department-energy-contracting-scorecard
GOVERNMENT – SBA SCORECARD:

GOVERNMENT – EVENTS / INDUSTRY DAYS:
LINK TO EVENTS:
https://www.energy.gov/osdbu/upcoming-events-calendar

AnIntroductiontotheOfficeof Advocacy
Prianka Sharma, Assistant Chief Counsel
Prepared for: GovCon Agency Playbooks
Department of Energy

WHOISTHE
OFFICEOF
ADVOCACY?
• Created by Congressin 1976
• Independent voicefor small business
in thefederal government
• Watchdogof theRegulatory Flexibility
Act (RFA)
• Sourceof small businessstatistics

ADVOCACY’SMISSION
Regulatory
Mission
Research
Mission
Legislative
Mission

•Employ 46.8%of the
privateworkforce
•Pay 39.7%of U.S.
privatepayroll
•99.7%of firmswith paid
employees
•Created 62%of net new
jobssince1995
OURNATION’SJOB
CREATORS

SMALL
BUSINESS
CHALLENGES
• Lack economiesof scale
• Complexand costly federal
regulations
• Fewer resourcesto get involved in
federal rulemakingprocess

HOWADVOCACYREPRESENTSSMALLBUSINESS
Small
Business
Congress
White
House
Federal
Agencies
Judicial
Office of
Advocacy

ENSUREAGENCIES
COMPLYWITHRFA
HELPAGENCIESDEVELOP
LESSBURDENSOME
RULES
COMMUNICATEWITH
AGENCIESDRAFTING
REGULATIONS
REGULATORYALERTSTO
SMALLBUSINESS
STAKEHOLDERS
SMALLBUSINESS
OUTREACH
PUBLICCOMMENT
LETTERSTOAGENCIES
TRAINAGENCY
OFFICIALSONRFA
COMPLIANCE
ADVOCACY’SROLEINRULEMAKING

•EconomicStudies
•Issue Briefs
•Fact Sheets
•Infographics
RESEARCHPRODUCTS

Economic Activity
Industry
Geographic Area
Firm Size
Characteristicsof
Businessesand Business
Owners
SMALLBUSINESSDATA

• Small businessprofilesfor each
stateand Congressional district
• Research on:
• Businessturnover
• Employment
• Finance
• Minority-, women-, and veteran-
owned businesses.
• Advocacy acceptsresearch ideas
from Congress, businesses, and
thepublic
OURRESEARCH
CANHELPYOU

NATIONWIDE
OUTREACH
• 10Regional Advocates
• Small businessmeetings
around thenation
• Small businessinput on
effectsof federal
regulations
• Providefeedback to
agenciesand Capitol Hill

• Reportsto Congresson impact of
tradenegotiationson small business
• Dec. 2018: Advocacy report on USMCA
• Outreach and developingreportsfor
tradeagreementswith Japan, the
UnitedKingdom, theEuropean
Union, and Kenya.
• Participatesin ongoing discussionsof
regulatory cooperation with other
countries
• Affected by international trade?Let
usknow!
INTERNATIONALTRADE

Support small businesswith disaster
assistance, loans, and counseling
Voicesmall businessconcerns with
proposed rulesto federal government MISSION
SBAOmbudsman helpssmall business
with unfair enforcement of existing rules;
EstablishesSBAregulations
Help during rulemaking, findsalternatives
to proposed rules REGULATION
Officeof theGeneral Counsel
Chief Counsel for Advocacy, not involved
in SBAlitigation LEGAL
Network of 10 regional administrators
and 50+offices
10 regional advocatesand 2 national
advocates OUTREACH
Reportson SBAprogram data
Reportson small businessdata and
impact of ruleson small business RESEARCH
Varioussmall businessprograms
N/A LOANS
SBA
Advocacy
SBAANDADVOCACYCOMPARED

Regional Outreach
Independent Office
Advocatesfor small businessin
rulemakingprocess
Regulatory FairnessBoards
Impartial Liaison
Helpssmall businesseswith unfair
enforcement of existingregulations
SBANational Ombudsman
Office of Advocacy
Advocacy and SBA
Ombudsman Compared

FEDERALRULEMAKINGPROCESS
OMBreviewsproposedrule if “significant”
Agencydevelopsproposedrule
Agencypublishesproposedrule in Federal Register
Publiccomment period
Agencyreviewscommentsandwritesdraft final rule
OMBreviewsfinal draft rule
Agencypublishesfinal rule in Federal Register &rule goesintoeffect.
(If an IRFAwasrequired, the agencymust include a final regulatoryflexibility analysis.)
Congresspassesstatutedirectingan agencytowrite a
regulation.
RFARequirement:
Will therule have a major small businessimpact?
Agencycertifiestherule will not havea major small
businessimpact andnofurther analysisisrequired.
Agencypublishesaninitial regulatoryflexibility
analysis(IRFA).
Anagencydecidestocreate, replace, or updatean
existingregulation.
NO YES

OMBreviewsproposedrule if “significant”
Agency developsproposed rule
Agency publishesproposed rule inFederal Register
Publiccomment period
Agency reviewscommentsand writesdraft final rule
OMBreviewsfinal draft rule
Congresspassesstatute directingan
agency to writea regulation.
RFARequirement:
Will the rule have a major small business
impact?
Agency certifiesthe rulewill not have a
major small businessimpact and no
further analysisisrequired.
Agency publishesan initial regulatory
flexibilityanalysis(IRFA).
An agency decidesto create, replace,
or update an existingregulation.
NO YES
Agency publishesfinal rule inFederal Register &rule goesintoeffect.
(If an IRFAwasrequired, the agency must include a final regulatory flexibilityanalysis.)
If the rule isfrom CFPB, EPA, or OSHAandwill
have a significant small businessimpact, the
agencyconductsa small businessreview panel
(SBREFApanel) beforepublishinga proposedrule.
Small entitiescansubmit commentstofederal
agenciesduringthe publiccomment period.
Small entitiescanrequest Executive Order 12866
meetingstoprovide informationontheir
businessesandhow a rule could affect them.
HOWSMALLBUSINESSFITSIN

Tell the agency what
other optionsor
alternativesit
should consider.
STEP3
Comment on how
much the rule will
cost your small
business.
STEP2
Comment to
Agencieson
Regulations.gov, or
provide input to
Advocacy.
STEP1
HOWTOWRITEACOMMENTLETTER

• Congresscan review and passresolutionsof
disapproval under theCongressional Review Act.
• Rulemay bechallenged in court
• RFAFollow-up:
•Legal challengeover whether RFArequirements
weremet.
FOLLOW-UPONFINALRULES

ADVOCACYAND
FEDERAL
REGULATION
• The RegulatoryFlexibility Act:
• Passed in 1980.
• Federal agenciesmust measure
how much new regulationswill
cost small business.
• Agenciesmust consider less
costly alternatives.
• RegulatoryCost Savings:
• Advocacy intervention helps
small businesssavemoney
• FY2018: 18rulechanges, $253.3
million in cost savings

AMENDMENTS
TOTHERFA
RequiresEPA, OSHAand CFPBto convene Small
BusinessAdvocacy Review panelsbeforeproposing a
rulethat may havesignificant impact on a substantial
number of small entities.
Agenciesmust issuecomplianceguidesfor small
businesses.
Permitsjudicial review of agency compliancewith the
RFA.

EXECUTIVE
ORDER
13272
Requiresagenciesto:
• Publish RFAcompliancepolicies
• Notify Advocacy of upcoming rules*
• AddressAdvocacy’scommentswith specificity*
RequiresAdvocacy to:
• IssueRFAcomplianceguide
• Train agencieson RFAcompliance
• Report to Congressand OMB
*These werecodified by the Small Business
JobsAct of 2010.
Executive Order 13272 strengthened the
RFAin several ways:

In FY2020:
• 11regulatory issue
roundtablesin
Washington, DCand
online
• Submitted 19comment
lettersto 15agencies
• Provided RFAtraining to
224federal officialsin 8
agencies
• $2.259billion in small
businesscost savings
REPORTTOCONGRESSONTHE
RFA

Small businessescan:
• Contact our officewith
regulatory concerns
• Subscribe to our email
listservsfor updateson
regulationsand key
issues
• Attend roundtablesor
small businessforums
in your area
GETTINGSMALLBUSINESSES
INVOLVED

Prianka Sharma
• Assistant Chief Counsel for
Agriculture, Energy, and
Natural ResourcePolicy
• Prianka.Sharma@sba.gov
• 202-205-6938
STAY IN TOUCH!

THANK YOU
FOR ATTENDING!
> PPT SLIDES ARE ON
SLIDESHARE.NET
> RECORDING IS ON YOUTUBE

PRIANKA SHARMA
PRIANKA.SHARMA@SBA.GOV
ARCHISHA MEHAN
AMEHAN@GOVSPEND.COM
THANK YOU TO OUR PANEL!

2022 Procurement Playbook - USDOE - (04/22/2022)

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