SPS Oslo 2018

1. Implementing
SharePoint Hub
Sites on Office 365
Jenkins NS
Community speaker and blogger.
#SPFx #SharePoint #Office365
London, United Kingdom
My Blog : http://jenkinsblogs.com/
Twitter @jenkinsns
24.11.2018 SharePoint Saturday Oslo 2018

2. Agenda
Background
Overview
Things you need to know
Demo
 Creating a Hub Site
 Associate Sites with Hub Sites
SPC18 New announcements
FAQ’s

3. Where we come from
IT
Project 2Project 1 Project 3
HR
Policies Benefits
Lists
Libraries
Pages
SiteCollection SubSites
Project 5Project 4
Lists
Libraries
Pages

4. Where we are – Modern Experience
 Modern Sites are ‘Site Collections’
 Always better when they are connected
 Companies are made up of smaller groups and
teams
 Customers want to organize sites into grouping that
 Make it easier for users todiscover and recall
related content
 Apply common controls, branding and polices.
 Search together and group common news and
contents.
 No more deep site structures
 Modern Site isa “Flat Architecture”
 Hubs connect related sites
Sales
Report
Yearly
Report News
Regional
sales
Customer
Report
Feedback
Sales
Record
Center
Expense
Tracker
Benefits
Travel
Policies
Guidance
New
Hires
HR
SiteCollections

5. Why do we need SharePoint Hub Sites
A dynamic, ever-changing digital workplace
• We want to see things that are relevant
• Navigate consistently and easily
• Search in the context of where we are
• Anyone can post news, comment or like items and read other’s news and comments
Constantly Changing Organisations
• As administrators we need quick ways to restructure our sites
• We need to be able to provision quickly as new requirements arrive
• Customers always looking for a solution immediately.

6.  A solution fordynamically changingsite structures
 Brings together related Team sites and Communication Sites
 Cross-site navigation / Global Navigation
 Common lookand feel across sites (Theme)
 Logo
 Rollup Newstogether
 Combines site activities
 Search across related sites
 Admin onlycan create Hub Sites and site owners associate/join the
hubsite.
SharePoint Hub Sites
Sales
Report
Regional
sales
Customer
Report
Feedback
Sales
Yearly
Report

7. Hub site
Team sites
Communication sites
Benefits
today…
SharePoint Hub Sites – Quick Example

8.  Navigation configured in theHub Site
 The hub site navigation by default is static and you must have full
control of the main hub site, and edit the navigation on that site.
 Adding sites to the hub doesn't add them to the hub navigation
 Associated sitesinherit navigation fromthe Hub Site
 Navigation isnot security trimmed
 If the user doesn’t havepermission tothe site,it will redirect toAccess
denied page.
 Wecan build security trimmed navigation using SharePoint Framework
(SPFx)
 Can take time forthe navigation to appearin the associated sites
 Supports drop down items and Mobiles
Global Navigation

9.  Associated sites inherit logo and site theme from the Hub Site
 Across associated sites use the same logo,look and feel
 Wecan’tchangethe associated sites theme. It always inherits from
the hubsites
 While disconnecting from one Hub and connecting to another
hub, automatically updates the new Hub site theme
 Ifyouremove the association and select none,theme will not change
automatically
 When selecting a new theme, a customize option appears
Logo and Site Theme

10.  All associated sites’ news rollup to Hub sites
 News can be created on the Mobile App
 There is a delay because it depends on Search crawling the content
 Comments and likes appear in both the Hub and source site immediately
 Current Limitations:
 News cannotbe scheduled
 Noapproval process
News Rollup

11.  Content roll up from sites connected to the Hub site
 Rollup content based on Content Type
 Supports Filtering and Sorting
 Rollup Documents, Lists, Pages, News, Videos, Events, Issues,
Tasks and Links
 Links to recent activities
Highlighted Content Webpart

12.  Search scoped to connected Hub sites
 Security trimmed
 Newdefault result sources:
 All
 Sites
 Files
 News
Search

13.  Associated sites cannotinherit security from the Hub Site
 Security should be configuredindividually per site collection
 Permissions must be configuredon connected sites individually
 Use groupsto apply permission across Site Collections
 Content rollup, News and search is security trimmed
Security

14. Step 1: Create a Communication Site orTeam Site
Step 2: Register the site as a Hub Site
 To Register Hub Site weneed admin permission, onlyadministrator can register the site as Hub site using
PowerShell
 Use SharePoint Online PowerShell Console, download the Latest version.
 To Connect the admin site
 PS C:Windowssystem32> connect-SPOService -Url https://tenant-admin.sharepoint.com
 PS C:Windowssystem32> Register-SPOHubSite –Site
https://tenant.sharepoint.com/sites/hubsitename
 To grantpermission while registering hubsites
 Register-SPOHubSite -Site https://tenant.sharepoint.com/sites/hubsitename -Principals
‘user@domain.com’
Demo – Creating a Hub Site

15.  Click the Cog and then choose ‘Hub site settings’ to change the logo
 Click the cogand then ‘Changethelook’ and select the Theme and customize it.
 Add the Global Navigation
Demo – Hub site settings

16. Step 1: Create a Communication or Team Site
Step 2: Click the cogand the select ‘Site information’
Step 3: Select the Hub Site to associate with.
Using Powershell
Step 1:Connectthe Admin site
PS C:Windowssystem32> connect-SPOService -Url
https://tenant-admin.sharepoint.com
Step 2: Associate the site with Hub
PS C:Windowssystem32> Add-SPOHubSiteAssociation
https://tenant.sharepoint.com/sites/projects -HubSite
https://tenant.sharepoint.com/sites/hubsite
Demo – Associate sites with Hub sites

17.  SP Hub Site Navigation Supportsresponsive view
 Good mobile support on iOS and Android
Mobile Support

18.  Create,associate/disassociate,plusreport onhub sitesintheSharePointadmincenterinOffice 365
`
SharePoint Conference 2018 Updates

19.  Createassociatedsitefrom withinhub siteitself
`
SharePoint Conference 2018 Updates

20.  CreatemoreSharePointhub sites–upto100, before itis50
 Adjust sitesautomaticallywhentheygetassociatedtoaSharePointhub site
 When peopleinyour organizationcreate newSharePoint sites,you oftenneed toensure alevelofconsistency.Youcanusesite
designsandsitescriptstoautomateprovisioningneworexistingmodern SharePoint sitesthatuseyour own customconfigurations.
Andthiscanbemostcriticalwhen sitesgetassociatedtowell-managedSharePoint hubsites
 https://docs.microsoft.com/en-us/sharepoint/dev/declarative-customization/site-design-scoping
 Modifythecolorofyoursiteheader
.
SharePoint Conference 2018 Updates

21.  Spread newsfromanywhere
 Whenyouhavenewstoshare,youdon’t wanttobelimitedwithhow youcansharenews –especiallywhenitexistsfroman
externalsource. You,also,don’twanttohitthatblockerofapageornewsarticlebeingleftinaneditstatewhen theprevious author
forgot toclickpublish.SharePoint introducesnew waystodistributeexternalnewsandeditingimprovements tokeep thepush of
informationflowing.
 News Links
 Pageeditingimprovements
 New Webpart layoutoptions
SharePoint Conference 2018 Updates

22.  How many Hub sitescan atenant have?100
 Can Iconnect one Hub site toanother? No
 Can asite associate tomore than one Hub site? No
 Can Idisconnect from one Hub and joinanother? Yes
 Can Iconnect a classicSharePoint site toaHub? No
 Can Iconvertexisting Sites toHub Sites? Yes
 Can Icreate a Classic SharePoint Site asHub Site? Yeswith Limitations (News and content rollup will not support)
 Anylimit toassociate the hub site? No
FAQs

23.  Hub sites complete a big part of the Modern SharePoint Architecture Puzzle
 Navigation, theme and logoare inherited by connectedsites
 Combined News Webpart in Hub
 Content roll up from sites connected to the Hub site
 Search is scoped with the Hub and connected sites
 Good mobile support on iOS and Android
Summary

24. QUESTIONS & ANSWERS

25. Reference
https://docs.microsoft.com/en-gb/sharepoint/planning-hub-sites
https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-
Blog/SharePoint-hub-sites-new-in-Office-365/ba-p/109547
https://docs.microsoft.com/en-us/sharepoint/dev/declarative-
customization/site-design-overview
https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-
Blog/SharePoint-hub-sites-updates-plus-new-page-and-web-part/ba-
p/234574
http://jenkinsblogs.com/2018/04/04/associate-site-automatically-to-a-
sharepoint-hub-site/
http://jenkinsblogs.com/2018/04/04/step-by-step-create-and-associate-
sharepoint-hub-sites

26. Thank you
Sponsors
24.11.2018 SharePoint Saturday Oslo 2018

27. Get stamps on
your raffle
card to win
amazing gifts
24.11.2018 SharePoint Saturday Oslo 2018

28. SharePint
from Valo with
24.11.2018 SharePoint Saturday Oslo 2018