Create a box, add a book in the box, link the book to the library catalogue, reorder, rearrange the books in a list, reuse an existing book

1. Libguides at UCT: Adding a book list
Tasks:
• create a new box
• add a book in the box
• call the box – ‘New books July 2012’
• link the book to ALEPH
• Reorder/Rearrange the books in a list
• Reuse an existing book

2. Libguides at UCT: Adding a book list – Add New Box
Task: Create a new box.
Click – ‘Add New Box’ on the
page where you want to
create the box

3. Libguides at UCT: Adding a book list – Add New Box
In ‘Create New Box’ select the type of box
you want. In this instance you want to
choose ‘Multimedia boxes’ from the drop
down menu. Then choose ‘Books from the
catalog’

4. Libguides at UCT: Adding a book list – Books from the Catalog
Task: Give the box a title in the
‘Box Title’ field.
Then choose where you want the
box to be positioned on the page
from the ‘Position’ drop down
box.

5. Libguides at UCT: Adding a book list – Books from the Catalog
Now choose ‘Create Box’

6. Libguides at UCT: Adding a book list – Add New Book
Task: Add a new book.
A new box is positioned at the top
of the page.
Click on ‘Add New Book’

7. Libguides at UCT: Adding a book list – Add New Book
Before you enter the
information about the book
in the ‘Add New Book’–
‘Basic Info’ tab, conduct a
search in ALEPH to find the
bibliographic details.
Keep this window open.

8. Libguides at UCT: Adding a book list – Search ALEPH for the book.
Information about the book that you will
need to fill in on the ‘Add New Book’ form
in Libguides.

9. Libguides at UCT: Adding a book list – Adding the ISBN
Fill in the ISBN number and then click one of
the radio buttons in the ‘Cover Art ‘ box.
Some things to remember:
• No text allowed in the ISBN box – only numbers.
• Cover Art from Amazon – only use a 10 digit ISBN.
• Cover Art from Syndetics – can use a 13 digit
ISBN.
• If no cover appears you can use a picture file that
you have saved previously. (We will get to this
function later).

10. Libguides at UCT: Adding a book list – Add info
Next, fill in the
• Book Title
• Author
• Publication Date
• Call number and
• Description of the book

11. Libguides at UCT: Adding a book list – Add a link to
ALEPH. Task: Create a link to the record to ALEPH.
To do this, use the ISBN from the ALEPH record and copy it into
the URL field.
Please note: The ISBN must not have any text in the ALEPH record . If for
example the ISBN in the ALEPH record is displayed as “0906670357
(pbk)”, then do not use the ISBN in the field here.
(We will have to use the system number instead – an explanation of this
will come later in the tutorial. )
Next, copy the following code in front of the ISBN.
http://aleph20.calico.ac.za/F/?func=find-b&find_code=ISBN&local_base=uct01&request=
It is the link to the ALEPH record. You will always use this code to link to the ALEPH
record, using the ISBN number.
(Copy this code into a notepad so you can copy and paste it whenever you need it.)
The end result in the URL field will therefore look like this:
http://aleph20.calico.ac.za/F/?func=find-b&find_code=ISBN&local_base=uct01&request=9780470744536

12. Libguides at UCT: Adding a book list
Finally, click ‘Save Book Info’

13. Libguides at UCT: Adding a book list
The book has been added to the
box and is displayed like this.
If you want to edit the
information, click the tool icon
next to the link.
The ‘Edit Book’ screen will pop
up where you can edit
information. Then ‘Save Book
Info’

14. Libguides at UCT: Adding a book list – Rearrange
(Reorder) books in a list
Task: Reorder books in a
list.
If you have many books
in a list and you want to
shuffle or reorder the
position of the
books, click on ‘Reorder
Books’

15. Libguides at UCT: Adding a book list – Rearrange
(Reorder) books in a list
Click on the book you
want to move. Make
sure the 4 arrow icon
shows….
Click and Drag the book to the correct position.
Click ‘Update Order’ once you have rearranged the books

16. Libguides at UCT: Adding a book list – Rearrange
(Reorder) books in a list
Here you can
also sort the
books by
Book has moved
Title, Author &
Call number.
Can also Sort by Title, Author, Call number
Note: Make sure
that the green +
sign appears.
If it is red then it
has not moved.
Book has not moved

17. Libguides at UCT: Adding a book list
Now we will look at an
example of a book record
in ALEPH that displays an
ISBN plus text
When a record in ALEPH shows the ISBN with
text, you will have to use the system number
(SYS number) instead of the ISBN number when
you link your record in Libguides to ALEPH.

18. Libguides at UCT: Adding a book list
To find the SYS number
Click on MARC tags

19. Libguides at UCT: Adding a book list
In the MARC tags view, scroll down to the
bottom of the record and copy the SYS
number.

20. Libguides at UCT: Adding a book list
Now we will create a link to the record in ALEPH.
To do this, use the SYS number from the ALEPH record and copy it
into the URL field.
Next, copy the following code in front of the SYS number.
http://aleph20.calico.ac.za/F/?func=find-b&find_code=SYS&local_base=uct01&request=
It is the link to the ALEPH record. You will always use this code to link to the ALEPH
record, using the SYS number.
Copy this code into a notepad so you can copy and paste it whenever you need it.
The end result in the URL field will therefore look like this:
http://aleph20.calico.ac.za/F/?func=find-b&find_code=SYS&local_base=uct01&request=000820813

21. Libguides at UCT: Adding a book list – Adding your own cover image
Sometimes a book
cover is not found in
Syndetics or in
Amazon. In this
case, you can search
for the book cover
image on the Internet
, save the
picture, and add a
URL in the ‘Add New
Book ‘ – ‘Cover Art’
box……..

22. Libguides at UCT: Adding a book list
Example of book that
has no cover image in
Amazon or Syndetics

23. Libguides at UCT: Adding a book list – Adding your own cover image
This image was
found in
BookData
Online.
Right click on
the image and
‘Save image as’

24. Libguides at UCT: Adding a book list – Adding your own cover image
Save the image in a
folder on your
computer.
The name should
be small letters
with no spaces.

25. Libguides at UCT: Adding a book list – Adding your own cover image
Right click and
Copy the file……..

26. Libguides at UCT: Adding a book list – Adding your own cover image
Go to
My Network Places….
Choose
legacy.lib.uct.ac.za

27. Login……
If you do not know what
this is please check with
your section head or email
jen.eidelman@uct.ac.za
You must be a Libguide
user to have rights here……

28. Find your library folder
where you will store all
your images.
PLEASE NOTE:
The law here is – do not
delete or mess with anyone
else’s folder!!

29. Libguides at UCT: Adding a book list – Adding your own cover image
Paste your file in the folder where you have chosen to store your
images. In this instance the SciTech folder has been chosen.
Your URL will be the address you find in the toolbar plus the name of
your file.
http://legacy.lib.uct.ac.za/scitech/images/life-in-the-freezer.jpg
Copy this address into the Libguide ‘Add New Book ‘– ‘Cover Art’ –
‘Other’………….

30. Libguides at UCT: Adding a book list – Adding your own cover image
Click the ‘Other’
option in the ‘Cover
Art’ Box and paste
the URL in the box
provided…….

31. Libguides at UCT: Adding a book list – Adding your own cover image
Click the ‘Other’
option in the ‘Cover
Art’ Box and paste
the URL in the box
provided…….
Copy this address into the Libguide ‘Add New Book ‘– ‘Cover Art’ –
‘Other’ box provided.
http://legacy.lib.uct.ac.za/scitech/images/life-in-the-freezer.jpg

32. Libguides at UCT: Adding a book list – Reuse an existing book
Task: Reuse a book that you have previously added in
another Libguide or on another page.
Click ‘Add New Book’

33. Libguides at UCT: Adding a book list – Reuse an existing book
Choose the
‘Reuse Existing Book’
tab.
From the Guide drop
down menu choose the
guide where the
existing book is located.

34. Libguides at UCT: Adding a book list – Reuse an existing book
Start typing the title of
the book in the Book
Title field.
Libguides will search for
the book.
Click on the name of
the book.

35. Libguides at UCT: Adding a book list – Reuse an existing book
Check the details of the
book being displayed –
make sure it’s the right
one.
Click in the box that
says “ Make a copy of this
resource instead of mapping to
the original. If you check this
box, changes made to the
original resource will not affect
Click ‘Reuse Book’ this copy you are creating.”

36. Libguides at UCT: Adding a book list – Reuse an existing book
The book has
been added to
the book list.