This document provides tips on optimizing time and focus presented by Jason W. Womack. It discusses establishing an ecosystem, focusing energy, managing time efficiently, and using tools like Outlook to create templates and signatures. Key areas covered include prioritizing tasks, applying the Eisenhower principle to urgent vs important work, and understanding different types of work. The presentation emphasizes method over technology and recommends preparing agendas and establishing clear outcomes and next actions.
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Institute of Management Studies - Optomizing Your Use of Tools and Time
1. OPTIMIZING YOUR TIME
AND FOCUS
Presented by:
Jason W. Womack
805-798-1362
Jason@WomackCompany.com
2. WELCOME
Before you take ANY action to
change the way you work, call this
number for tips on getting started:
(562) 319-4102
enter: IMS-VIP CODE: 122
10. YOU’RE UP...
Maximize your productivity
Be, work and live at your best
Achieve greater and more
rewarding results
11. Resources See
Quality Hear
Principles Practice
Performance Utilize
Productivity Improve
Opportunities Being
Priorities Managing
Team Taking
Organization Work
Behaviors Live
Systems Have
Improvement Synchronize
Seminar Design
Sustainable Leading
Vision Resulting
Role Coach
30. How it works...
•Ecosystem
•Focus
Please turn to Page 7
•Energy and write down
things you’ve been thinking
•Time about remembering
since I’ve been talking.
57. o = (805) 640-6401
m = (805) 798-1362
u = 020 8144 7000
olda = (600 word email with
ideas to maximize the
Microsoft Outlook Dashboard I
write about) 3
58. REMEMBER...
Before you take ANY action to
change the way you work, call this
number for tips on getting started:
(562) 319-4102
enter: IMS-VIP CODE# 122
67. REMEMBER...
Before you take ANY action to
change the way you work, call this
number for tips on getting started:
(562) 319-4102
enter: IMS-VIP CODE# 122
68. What takes up your time,
energy and focus by mid-
morning most work days?
(Start with the obvious/easy ones!)
85. Set up your
Daily Dashboard...
and review it several times
each day.
www.OutlookDashboard.com
86.
87. Use signatures as templates to
answer frequently asked
questions or provide the same
information to a different group
or person.
Knowledge Base...
88.
89. Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...
90. Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...
Directions...
Contact information...
How to...
What are the benefits of...
Where to find the...
etc...
91. Do you have a
signature with just
your contact
information?
92. Do you have a
signature with just
your contact
information?
93.
94.
95.
96.
97.
98. This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
99. This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
If I typed 50 words a
minute...
26
minutes!
111. CONTROL + SHIFT + M =
A New E-mail Message
(While you’re reviewing your calendar!)
112.
113.
114.
115. For complete directions on
setting up your Outlook
Dashboard…
Please visit:
! www.OutlookDashboard.com
We’ll send the 39-page eBook for free this
week…E-mail to request your own copy!
119. Remember, all of these tips are
method first, technology second...
87
120. Remember, all of these tips are
method first, technology second...
This one tip can save you between
10-50% of the time you spend in
meetings, whether formal and scheduled
or impromptu “in the hallway.”
87
132. Work to Manage
Answer the question:
When am I finished on this?
94
133. Work to Manage
Using your lists of “think about/talk about” and
things to do, please write down several multi-step
outcomes you are managing
Answer the question:
When am I finished on this?
94
136. Work to Do
Answer the question:
Where do I start on this?
97
137. Work to Do
Using your list of “think about/talk about” write
down several next actions you need to DO
as soon as possible
Answer the question:
Where do I start on this?
97
163. Join the Mastering
Workplace
Performance
Certification program
Email today for your information packet,
available Spring 2012...
jason@womackcompany.com
Hinweis der Redaktion
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Every company has their own “so that.” Whether it’s called a purpose, guiding principles, a mission statement or goals and objectives, each organization aligns its resources toward a common, pre-defined set of results. Looking toward where you want to be three months from now, what kinds of goals and objectives must you strive to work toward?\n
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\nWorkbook is two-fold – A workbook for today and A resource for later\n
\nWorkbook is two-fold – A workbook for today and A resource for later\n
\nWorkbook is two-fold – A workbook for today and A resource for later\n
\nWorkbook is two-fold – A workbook for today and A resource for later\n
\nWorkbook is two-fold – A workbook for today and A resource for later\n
\nWorkbook is two-fold – A workbook for today and A resource for later\n