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Janet E. Stewart
4275 58th Avenue, # T1, Bladensburg, MD 20710 240-483-4328 Jan090863@msn.com
Targeting Secretary Opportunities
Secretary eager to leverage 24 years of experience andoffice management certification to
secure an executive secretary position. Highly organized, efficient andskilledin a variety
of office support tasks, including:
 Office Organization & Administration
 Records & Database Management
 Telephone & Front Office Reception
 Spreadsheets & Reports
 Scheduling & Calendaring
 Meeting & Event Planning
 Filing & Data Entry (66.3 WPM)
 Time & Attendance
Management
Experience
Internal Revenue Service
1111 Constitution Avenue,
Washington, DC 20224
Secretary, 1983 to 2008
Provide secretarial support within busy office. Manage executive team’s calendar; plan
client meetings; prepare reports, spreadsheets andpresentations; manage records; and
administer database.
Results:
 Compile, and distribute minutes of meetings.
 Conduct research, compile data, and prepare papers for consideration and
presentation by executives.
 Coordinate and direct office services, such as records and budget preparation, and
personnel, in order to aid executives.
 File and retrieve corporate documents, records, and reports. Greet visitors and
determine whether they should be given access to specific individuals.
 Interpret administrative andoperating policies and procedures for employees.
 Make travel arrangements for executives.
 Manage and maintain executives' schedules.
 Meet with individuals, special interest groups and others on behalf of executives,
committees and boards of directors.
 Open, sort, and distribute incoming correspondence , including faxes and email.
 Perform general office duties such as ordering supplies, maintaining records
management systems, and performing basic bookkeeping work.
 Prepare agendas and make arrangements for committee , board, and other
meetings.
 Prepare invoices, reports, memos, letters, financial statements andother
documents, using word processing, spreadsheet, database, or presentation
software.
 Prepare responses to correspondence containing routine inquiries.
 Read and analyze incoming memos, submissions, and reports to determine their
significance andplan their distribution.
 Review operating practices and procedures to determine whether improvements
can be made in areas such as workflow, reporting procedures, or expenditures.
Set up and oversee administrative policies andprocedures for offices or
organizations.
 Input, record and file employee time andattendance records.
 Supervise and train other clerical staff.

2. Computer Skills:
 MS Word
 Excel
 PowerPoint
 Access
 Outlook
 Windows XP/Windows 7
Education
 Organizational Management
 Human Resource Management
 Office & Computer Systems
 Interpersonal Relations
 Project Management
 Clerical Training
 Clerical Certification 1982
 Parkdale High School – Riverdale, MD 2006
High School Diploma, 1981