1. Time Saving Tips For:
Excel
Word
PowerPoint
Outlook

2. About Glide Training
Our main focus is on the end objectives of
the individual, their team and organisation
and we design bespoke training to reflect
these objectives.
We are not here simply to “show-case”
software or methodologies, but to really help
you improve the way that you work within
your organisation.
We provide in-company training to our
corporate clients and to small businesses
who are looking for opportunities to learn
and develop their skills to run their
businesses effectively and with great results.

3. ©Glide Training Ltd Page 3
Excel
Check calculations in Excel:
Select two or more cells and the sum of those
cells is on the status bar. Right click for other
functions.
Keep the leading zero in a number:
Do you find Excel annoying when you type a
number that starts with a 0, and the 0 disappears?
Precede with an apostrophe and the zero
remains!
Rotate the orientation of data:
Select your data, select Copy, click on the starting
cell for the transposed data, click on the arrow
below the Paste button and click Transpose.
This:
Becomes:

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AutoFill to copy instead filling series:
To get Excel to copy
weeks or other items
that would be seen as a
series: Click on the cell
containing the value to
be copied. Click and
drag across the cells to
copy to using the cross
in the bottom left of the cell. Once you have
released the mouse button, click on the smart tag
and choose Copy Cells.
Shortcut keys for highlighting data:
Ctrl, shift,
down arrow
Highlights from current cell to
the bottom of the list vertically
Ctrl, shift, end Highlights from current cell
end of the range
Ctrl, down
arrow
Highlights 1 cell at a time,
downwards

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Word
Inserting a new page:
Don’t do lots of carriage returns to put in white
space at the end of a page – start a new page by
putting in a page break (Ctrl, Enter).
Starting a new line in a bulleted list without a
bullet point:
To have a line of text or a gap under a bullet point
before continuing with more bullets, type Shift,
Enter instead of just Enter.
Shortcut keys for moving around:
Ctrl, Home Moves to the beginning of the
document
Ctrl, End Moves to the end of the
document
Home Moves to the start of a line
End Moves to the end of a line

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Organising text and pictures:
Use a table (without borders) to layout text and
pictures together.
Show/Hide:
Use the Show/Hide button (above) to help you
find out what is happening in a document. The
following symbols are useful to know:
paragraph break
line break
Tab
…. Spaces
Updating fields:
If you have cross-references, a table of contents
or other fields in a document, update them all at
once by typing Ctrl, A (selects the whole
document) and then F9 (updates fields).

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PowerPoint
Reduce file size. Compress pictures:
Click on any picture in the document. From the
Picture Tools Format tab, then click on the
Compress Pictures button.
Select your required options and click OK.
Start a slide show from the desktop:
To start and finish a show by double clicking on
the icon and without showing the editing screen,
save a copy of your presentation as a PowerPoint
Show (Save As Type, PowerPoint Show).
Working with objects:
Ctrl, click
and drag
Copies an object
Aligning
Objects
Select the objects, from the
Home tab, select Arrange, then
choose an Alignment option.

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Outlook
Finding messages in the same thread:
You can group messages to make it easier to find
messages that are part of the same conversation.
From a mail folder, go to the View tab and tick the
Show as Conversations box.
Searching mail:
Instead of scrolling through the Inbox to find a
message, enter the senders name or some text in
the Search box.
(This is even more useful when Show as Conversations is in
use.)
Organise your screen:
From the Inbox, go to the View
tab and set up your screen
layout.

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10. Courses Offered
I.T. Training
Microsoft: Excel, Word, PowerPoint, Outlook,
Access, Project, Visio, Publisher, Version upgrades.
Adobe: Photoshop, Dreamweaver, Acrobat,
Fireworks, Illustrator
In-House Systems: Oracle, SAP, Learning
Management Systems, payroll systems, Sales
tools, Intranet, New Employee Induction training
and more.
Personal Development Training
Develop skills including communicating,
presenting, time management, coaching, sales,
resilience and more.
Management & Leadership Training
Develop skills for Project Management, managing
teams, coaching, mentoring, innovation,
performance and more.

11. How To Get In Touch
contact@glidetraining.com
01273 956200
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