3. What is Meta Data?
• “Data that describes other Information”
• “Selected information about data that
summarises important aspects of the data.”
• Helps you Organise and Categorise Items.
• Library Cards are a great example.
5. Document Metadata
File Name
“Purchasing Pens”
Doc Number
“401.1”
Type
“Policy”
Category
“Purchasing”
Created By
James Milne
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Review Date
01/10/2005
Business Unit
“Procurement”
Division
“Finance”
6. Benefits
• Workflow can leverage Meta Data.
– To make decisions.
– To store status, eg. “Phase”,
“Stage” or “Status”.
– Information Management Policies.
• Searchability.
– Advanced Search.
– Faceted Search.
• Content Query Web Part.
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8. Custom List Columns
• List Columns are defined at the list or library
level.
• These Columns can be
referenced by other lists or
libraries in the same site.
• Ideal for local “status
information”.
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9. Site Columns
•
•
•
•
Define Columns of Meta Data at the site level.
OOTB Site Columns.
Inherited from Parent Site.
Can be visible through the
whole Site Collection.
• Ideal for standardising on
Meta Data.
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10. Content Types
• “Places documents and items into a business
context”.
• OOTB Content Types.
• Hierarchical Content Types.
• Content Type Inheritance.
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