1. Lessons of a first time digitizer
Jackie Kilberg M.L.S.
Consortium of Foundation Libraries (CFL)
SLA DSOC Nonprofit Section
January 30, 2012
2. What this presentation will not cover
Digital Records Migration and Preservation
Records Management
Introduction to Adobe
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
3.
4. Project One - Digitizing internal memos
and employee newspapers
Internal Memos
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
5. Internal Memos
Assumed insourcing was the more effective approach
Delegated too much
No “how to guide”
Failed to learn the basics
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
6. Employee Newspapers
Combining paper and “born digital” content
Paper version was different than the online version
Newspaper files were larger than the internal memo files
A robust search engine was required
Outsourcing
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
7. Project Two - Employee newspapers
continued and Annual Reports
Employee newspapers continued
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
8. Employee newspapers continued
Back to insourcing
Library interns and temps
Professional archivist for contract work
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
9. Annual Reports
Naming directories and folders
Transfer and backup of data
Quality Control
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
10. What I did right… eventually
I took Adobe classes
Joined archivist associations and attended workshops
The Professor came to me
If you do outsource, do it locally
Run a QC test on sample data
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
11. Before you start your project…
Know your audience
Do a reality check with your management and funders
Make alliances
Use what you have
You can’t scan it all
It will never be perfect
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
12. Your questions answered
Q.
I don't know as much about digitization as I would like;
any tips/pointers to shorten my learning curve good?
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
13. Your questions answered
A.
http://www.Lynda.com (just enter the word “scan” into the search
box)
All About Digital Photos
www.rideau-info.com/photos/math.html
Society of American Archivists Bookstore
Thinking Digital . . . A Practical Session to Help You Get Started!
[DAS]
http://www.archivists.org/
Cornell Digital Imaging and Preservation Tutorials
http://www.library.cornell.edu/preservation/
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
14. Your questions answered
Q.
What are best practices in digitizing content?
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
15. Your questions answered
A.
Hard to establish standards when technology keeps
changing.
Need to benchmark with similar institutions
• NARA
• Library of Congress
• Society of American Archivists
• SAA – Business Archives Section –
Ford, Coke, P&G
• Rutgers University (RUCore)
• Columbia University (Avery Library)
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
16. Your questions answered
Q.
Still looking for a job, what are other ways to keep
increase my skills?
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
17. Your questions answered
A.
Certification
• SAA/ Digital Archives Specialist (DAS)
• ARMA (Courses will help you become
a more effective project manager)
• AIIM (Electronic Records Certification)
• Adobe/ Adobe Certified Expert (ACE)
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
18. Your questions answered
Q.
What do you think of the handheld scanners?
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
19. Your questions answered
A.
Society of American Archivists –
Lone Arrangers Roundtable Discussion List
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
20. To Learn More
SAA Glossary of Archival and Records Terminology
SAA/Interactive Archivist Blog
(Web 2.0 and Social Media)
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
21. Any Further Questions?
Consortium of Foundation Libraries (CFL)
Lessons of a first time digitizer SLA DSOC Nonprofit Section
Jackie Kilberg January 30, 2012
