1. JIMSON OJIAMBO ONGESO
P.O Box 338-50406, Funyula
Tel: 0717776776
Email: ongesojim55@gmail.com
PROFESSIONAL PROFILE:.
Over 3 years progressive experience in Human Resource Management and administration involving
customer service provision, database and website management; recruitment and selection; contracts
processing and approval, employee induction/orientation; job descriptions development;; employee
separation; employee compensation and benefits; advising and supporting managers and staff on all HR
related issues.
Key Skills & Competencies:
• Excellent Coordinator.
o Effective oral and written communication skills.
o Ability to produce accurate and well-presented records to top management
o Able to exhibit a high level of confidentiality.
o Effective problem solving skills
o Ability to build and maintain effective work relationships
o Ability to provide support to all departments and ensure smooth running
o Adaptive to change and ability to multi-task
o Able to work as part of a team and interacting well with people of diverse cultures
o Ability to stay calm under pressure, able to react quickly and effectively when dealing with
challenging situations
AREAS OF INTEREST
Industrial Relations Management, Collective Bargaining and Negotiations, Management of Employee
Welfare, Staff Training and development, Recruitment and Selection, Performance Management,
Employee Motivation, Customer Care, Leadership and Team Building, Maintenance of human Resources
Records, Maintenance of Workmen Compensation Records, HR administration Duties, Staff Training and
Management Development, Employee Relations and Trade Disputes Management
PROFESSIONAL EXPERIENCE:
Human Resource Assistant- Human resource Department-Vegpro Kenya Limited
Delamere
Jan 2014- Date
Duties and Responsibilities:
Record Management:
• Manage the filing, storage and security of documents.
• Ensuring that both electronic and physical filing of documents is well synchronized.
• Receiving official correspondences and originating documents.
• Ensuring company documents, invoices, and any expenses to administration are properly filed
and documented.
Wendy Kwayesa - CV
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2. • Maintaining filing of documents in the Human Resource office.
• Archiving of staff personal files.
• recording and preparation of the outgoing and incoming mails
• compiling statically records
• sorting filling and dispatching letters
Induction:
• Assisting in carrying out on boarding process for new employees.
• Processing of staff cards.
Leave Management:
• Maintaining leave records for all staff.
• Leave management and ensuring it is updated on a monthly basis.
• Time off/ sick and annual leave tracking
Database Management:
• Creating and maintaining databases of casual and temporary staff.
• Maintaining staff databases and management of renewal of contracts.
• Develop and manage an efficient tracking system for employee contracts.
• Assist the HR Manager in compiling, updating and maintaining a detailed benefits schedule.
• Update HR metrics and dash boards.
Recruitment:
• Drafting vacancies to be advertised in the newspapers
• Filing and updating the applications databank
• Reviewing resumes and applications sent in by job applicants.
• Development and update of employee job descriptions.
• Preparation of appointment letters/contracts.
• Coordinating recruitment process.
• scheduling interviews, (as applicable) assisting in selection process, and preparing interview and
recruitment reports
Payroll and Benefits Management:
• Payroll processing and reporting
• Payroll tax reporting
• Payslip generation- soft/hard copy
• Reimbursement/ expense management
• Preparing and remittance of all statutory deductions
• Processing payrolls and pay slip for over 700 employees
• Working closely with Finance to ensure monthly remittance i.e. NHIF, NSSF, PAYE, DIT are done
and made on time.
• Tracks other contractual benefits such as expatriate home leave, relocation and repatriation, tax-
equity adjustments, acting allowances, etc.
• Keep track of compensation movements on monthly basis for input to payroll
• Acts as liaison between HR and Accounting functions to ensure accurate posting, payments of
payroll related liabilities.
• Ensure timely, consistent and accurate filing of payroll reports, pay slips, backups etc.
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3. Discipline Management:
• Handling of disciplinary case according to employment act
• Preparing monthly labour numbers, disciplinary and grievances reports
Pension Management:
• Preparing pension cases of the officer who are under retirement
• Preparing bills for payments of pension/gratuity
• Calculating gratuity of the officers
Customer Service:
• Screening, analyzing and responding to inquiries and directing them appropriately
• Responding to staff queries and providing advice relating to HR procedures to other
departments.
• Offering support to all departments and working with department heads to ensure they are able
Administration related:
• Assist in coordinating HR & staff meetings, activities and disseminating information to members.
• Marking staff attendance on a weekly basis.
• writing of internal memos and letter
• Managing and co-coordinating the entire transport requirements for employees.
• sorting and classifying correspondences
• updating of personal data of pay role of the officers
Human Resource Intern- Human Resource Department -Kenya Medical Supplies Agency ,
July 2013- December 2013
Duties and Responsibilities:
• Maintaining a register showing the records of pensioner
• Preparing payment vouchers
• Calculating the overtime of the officers
• Maintaining an efficient records management
• Preparing pension cases of the officer who are under retirement
• Preparing bills for payments of pension/gratuity
• Recording and preparation of the outgoing and incoming mails
• Compiling statically records
• Sorting filling and dispatching letters
• Processing appointments
• Processing promotion and transfer
• Sorting and classifying correspondences
• Calculating gratuity of the officers
• Preparation of pay slips of the officers
• Updating of personal data of pay role of the officers
• Writing of internal memos and letters
• Disposal of un wanted materials
• Compositions of leave of the officers
• Preparation of voucher payments
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4. • Reporting for claims under worker man’s injury benefit act
• Processing of performance contract of the offices
Human Resource &Administrative Intern; Ministry of Planning National Development
and vision 2030
May 2012-December 2012;
Duties and Responsibilities:
• Compiling statistical records: sorting, filing and dispatching letters, processing appointments,
promotion and transfer.
• Recording and preparation of outgoing and incoming mail.
• maintaining an efficient records management
• preparing payment vouchers
• Preparing pension cases, prepare bills for payment of pension/gratuity
• maintaining a register showing the records of pensioners
• Updating the annual leave and medical scheme for NHIF staff.
• Maintaining and updating individual personnel records and filing them accordingly.
• Receiving and routing incoming correspondence for HRD managers.
• Preparation of invoices for all outsourced services to facilitate their payment by Finance
department.
• Maintaining the applications databank.
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-------------------------------Personal Details:
o Date of Birth:
o Marital Status: Single
o Sex: Male
o Languages: English (fluent), Kiswahili (fluent).
EDUCATIONAL BACKGROUND:
Bachelor of Science, Human Resource Management, Moi University University)-2nd
class lower-2015.
Diploma in Human Resource Management,Moi University-Credit-2009
Advanced Certificate of Education-Njeru Secondary School Jinja-2008
O-Level Certificate of Education-Maryland High School Entebbe-2006
PROFESSIONAL TRAINING/COURSES
• Employment and Industrial Relations Acts 2007
• First Aid Training
• Professional Counselling
• Performance Management & Appraisals Training
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5. • Becoming an Exceptional Trainer
• Customer Service Training
PROFESSIONAL AFFILIATION
Associate Member - IHRM (K)
PERSONAL INTERESTS:
Travelling, Swimming and Watching Rugby
REFEREES:
Please feel free to contact the under mentioned in regard to my competence, work ethic
and performance.
Banda Morgan
Recruitment Consultant
NFT Consult Kenya
Tel: 0712915183
bandamorgan36@yahoo.com
Josephine Kepkirui
Human Resource Manager
Vegpro Kenya Ltd
Tel: 0726554911
hr.delamere.com
Charles Kisingu
Human Resource Manager
Ministry of Finance,Treasury
Tel: 0724343300
chakubmob@yahoo.com
Wendy Kwayesa - CV
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6. • Becoming an Exceptional Trainer
• Customer Service Training
PROFESSIONAL AFFILIATION
Associate Member - IHRM (K)
PERSONAL INTERESTS:
Travelling, Swimming and Watching Rugby
REFEREES:
Please feel free to contact the under mentioned in regard to my competence, work ethic
and performance.
Banda Morgan
Recruitment Consultant
NFT Consult Kenya
Tel: 0712915183
bandamorgan36@yahoo.com
Josephine Kepkirui
Human Resource Manager
Vegpro Kenya Ltd
Tel: 0726554911
hr.delamere.com
Charles Kisingu
Human Resource Manager
Ministry of Finance,Treasury
Tel: 0724343300
chakubmob@yahoo.com
Wendy Kwayesa - CV
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