Presenter: Steve Spencer, Q Software

1. Improve your JD Edwards audit (and your
business) with the right security model
Steve Spencer
Title

2. Agenda
Improve your World audit – The Shaw Group customer story
Delivering the goods SEC-Qurely - Bibby Distribution E1 customer story
Security maintenance in 5 minutes – Morbark E1 customer story
Summary of security issues i World & E1
Local implementation partners
How SYSTIME can help
Title

3.  Leading global provider of:
– Engineering Procurement
– Construction Technology
– Maintenance Fabrication
– Manufacturing Consulting
– Remediation Facilities Management
 To:
– Government
– Private Sector
– US Nuclear Sector
 Operations:
– 22,000 employees
Title

4.  The Need
– Make security more manageable
– Make compliance more sustainable
– Reduce the cost & effort involved
– Implement tighter SoD controls
– Become compliant / pass the next audit
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5. Customer Case Study: The Benefits
 Significant reduction in security management effort
– Set up a new user in 5 minutes
– Add security for new country – 20 minutes!
 Reduction in audit costs
– Both internal & external auditors “love it”
– Easy to test, prove & report on compliance
 Easy to identify potential SoD violations
 Easy to report on roles
– Set-up
– Security
– Assignments
– Audit trail of assignments / adoption
 Passed the 2006, 2007 & 2008 audits
– “as different as night and day”
– “This is the best security set up we have ever seen”
Title

6. The customer’s and auditor’s feedback
“We could not have achieved this without Q
Software’s SEC-Qure World integrated security
compliance solutions.”
“This is the best security we have ever seen.”
Title

7. Agenda
Improve your World audit – The Shaw Group customer story
Delivering the goods SEC-Qurely - Bibby Distribution E1 customer story
Security maintenance in 5 minutes – Morbark E1 customer story
Summary of security issues i World & E1
Local implementation partners
How SYSTIME can help
Title

8. Bibby Background
 UKs leading independent
logistics company
 Part of Bibby Line Group
– Over 200 years old
– HQ in Liverpool
– Group revenue $1.7 bn
 Bibby Distribution
– Revenue $310 m
– 70 locations in UK
– 2m sq ft warehousing
– 2,300 employees
– 800 vehicles
Title

9. Background
 Bibby Distribution has been growing
– Over the last 10 years
• Growth of 300%
– Organically
• New depots / New contracts
– By acquisition
• 8 businesses acquired
• HLG was 30% of current revenue
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10. Why EnterpriseOne?
 More capability than just accounts
 Distribution-specific functionality
 More flexible
 More scalable
 Long-term solution
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11. The set-up
 JD Edwards EnterpriseOne 8,12 Tools 8.97
 45 – 50 users at Head Office
– Sales Ledger
– Purchase Ledger
– General Ledger
– Sales Order Processing
– Fixed assets – very complex
– Procurement
 500 users across the depots
– Procurement
– Sales Order Processing
– etc
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12. Implementation challenges
 Tight timescales
– Wanted go-live before next year-end
 All new technology
 No Oracle expertise
 Complex requirements & structure
– HO, Depots, relationship of depots to customers
Title

13. Why security was important
 Very complex depot relationships
– 1:1, 1:Many, Many:1 relationships
– Segregation of duties
– Time / effort / costs to resolve
– Audit
 Had to perform substantive audits
– Compliance audits not possible
– Time-consuming (costly)
Title

14. Why Bibby chose Q Software
 Oracle advised E1 security would take 6-9 months
– Too long for project roll-out deadlines
– So went All Doors Open trying menu security
– Menu security = No security
 Q Software’s SEC-Qure E1Config
– Simplified All Doors Open  All Doors Closed
• Reducing effort by 80%
– Enabled enforcement of SoD
• Enhancing compliance
– Reduces security maintenance effort
• By about 50%
– Minimises potential for errors Cut
• Fewer posting errors
– Reduces reporting time & accuracy
• From days to minutes
– Quick & easy to prove security controls
• Reduces auditing effort
 Q Software very responsive
– Excellent training, advice, consultancy and support
Title

15. Benefits Assisted by Q Software
 Year end process went smoothly
– Still smiling, fewer sick days
 Month end processes much quicker
– More time available to manage rather than just do accounting
 Easy to set up temp role changes i.e. For holidays
– No need for temp staff, security assured
 New contracts set up much quicker
– New customers up and running sooner
 Few posting errors
– As staff program / data access controlled correctly
 Much simpler & smoother audits
– Auditors happy with first security audit
– Just passed 2nd audit – no issues at all
Q Software helped reduce costs and increase revenues
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16. Bibby Distribution
“Q Software implemented security in a fraction of the time that Oracle
had estimated”.
“Q Software contributes to significant cost savings throughout our
business.”
Title

17. Agenda
Improve your World audit – The Shaw Group customer story
Delivering the goods SEC-Qurely - Bibby Distribution E1 customer story
Security maintenance in 5 minutes – Morbark E1 customer story
Summary of security issues i World & E1
Local implementation partners
How SYSTIME can help
Title

18. Security maintenance in 5 minutes
Title

19. The problem
 Small work-force
– Frequent need to change duties
• Short notice
 Security time-consuming to manage
– Frequent interruptions to IT staff
 Increased risk of high cost errors
– Due to unfamiliarity with new role
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20. The Solution
 SEC-Qure® Config
– Capture existing security
– Test for conflicts
– Manage SoD
– Simplify on-going security maintenance
 SEC-Qure® SoD
– SoD model management
– SoD violations reporting
Title

21. Agenda
Improve your World audit – The Shaw Group customer story
Delivering the goods SEC-Qurely - Bibby Distribution E1 customer story
Security maintenance in 5 minutes – Morbark E1 customer story
Summary of security issues i World & E1
Local implementation partners
How SYSTIME can help
Title

22. Security issues
Multiple  New security in minutes
Roles
Sequence
Manager
Auditing  Changes in minutes
Volume
35,000  Reduces errors
objects
Mainten
 Simplifies audits
Repetition
-ance
Associated
& Hidden
Programs
Solution SoD
Explorer
Title

23. World Security: Top 10 Issues - Resolved
Access
Control
Users
v Groups Program
Security
Menu
Security
Low Level
Commands Function
Keys
Hidden
Selection 36
Action
Data Codes
Security
Segregation
of Duties
Title

24. Agenda
Improve your World audit – The Shaw Group customer story
Delivering the goods SEC-Qurely - Bibby Distribution E1 customer story
Security maintenance in 5 minutes – Morbark E1 customer story
Summary of security issues i World & E1
Local implementation partners
How SYSTIME can help
Title

25. Local implementation partners
Title

26. Agenda
Improve your World audit – The Shaw Group customer story
Delivering the goods SEC-Qurely - Bibby Distribution E1 customer story
Security maintenance in 5 minutes – Morbark E1 customer story
Summary of security issues i World & E1
Local implementation partners
How SYSTIME can help
Title

27. Insert SYSTIME slides here
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28. Q
&
A
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