This presentation covers in details Essentials of Project Management. Prepared by QBI Institute which is known for IT Business Analyst, Project Management Trainings. Contact us on 91-9810055734 and director@qbi.in or at qbiworld@gmail.com

1. Project Management
An Overview

2. About the trainer
 The trainer, Mr. Ashutosh ShriPrakash Pandey has 14
plus years of rich national and international experience
in MNCs & Indian Companies, encompassing the entire
gamut of HR Function, issues concerning M&A,
Organisational culture & OD interventions etc.
 To his credit are several successful projects where his
involvement was in areas like Delivery Management,
People Management, Client Engagement, Quality
Management (CMM LV Initiatives etc). His contributions
have been acknowledged by his employers in form of
several top awards.

3. Agenda
In this curtain raiser session, we will discuss the following:-
What is Project Management
5 Key Areas of Project Management
9 Knowledge Areas of Project Management
3 Project Constraints & Their Management
Software Projects Life Cycles, Important issues, Plan
Software Project (modified Waterfall) model
Resource Utilization On the Projects
Summary; followed by Q&A & assessment
http://qbi.in/Registration/Project-Management-Test.aspx

4. What Is a Project?

5. What Is a Project?
“A temporary endeavor undertaken to
create a unique product or service.”*
Ter m Mean s t h at a Pr o j ect
tem porary Has a beginning and end
endeavor Involves effort, work
to create Has an intention to produce som ething
(project "deliverables")
unique One of a kind, rather than a collection of
identical item s
product Tangible objects, but could include things like
com puter software, film or stage works
service Might include the establishm ent of a call
center, for instance, but not its daily
operations.

6. What Is Project Management?
There are few if any definitive definitions.
Project management knowledge is a basic understanding
of what it takes to Deliver products and services effectively.
The definition should evolve and continuously improve with
the knowledge And experience gained while collaboration
on projects.

7. What Is Project Management?
Project management is the application of knowledge, skills, tools, and
techniques to project activities to meet project requirements. Project
management is accomplished through the use of the following 5 processes:
•Initiation
•Planning
•Execution
•Controlling and
•Closure

9. The term “project management” is sometimes
used to describe an organizational approach
to the management of ongoing operations.
This approach treats many aspects of ongoing
operations as projects to apply project
management techniques to them.

10. Nine Project Management Knowledge Areas
The Project Management Knowledge
Areas describe project management
knowledge and practice in terms of the
various component processes. These
processes have been organized into nine
knowledge areas, as described further…

11. Nine Project Management Knowledge Areas
1. Integration Management
2. Scope Management
3. Time Management
4. Cost Management
5. Quality Management
6. Human Resource Management
7. Communications Management
8. Risk Management
9. Procurement Management

12. #1—Project Integration Management
• Bringing it All Together:
– Building the Project Plan
– Project Execution
– Integrated Change Control
• Project Management “Nerve Center” – The
place where all project management activities
take place

13. #2—Project Scope Management
• Staying Vigilant in Defining and Containing
Scope throughout the Project
– Project Initiation
– Scope Planning
– Scope Definition
– Scope Verification
– Scope Change Control

14. #3—Project Time Management
• Determining What Gets Done and When
through:
– Activity Definition
– Activity Sequencing
– Activity Duration Estimating
– Schedule Development
– Schedule Control

15. #4—Project Cost Management
• Planning for Resources
•
•
Estimating Costs
Creating the Budget 
• Managing/Controlling
the Budget

16. #5—Project Quality Management
• Quality Planning
• Quality Assurance
• Quality Control

17. #6—Project Human Resource Management
• Organizational Planning
• Staff Acquisition
• Team Development

18. #7—Project Communications Management
• Keeping Stakeholders Informed
(and Involved!)
– Communications Planning
– Dissemination of Information
– Progress Reporting
– Administrative Closure

19. #8—Project Risk Management
• Expect the Unexpected!
– Risk Management Planning
– Risk Identification
– Qualitative Risk Analysis
– Quantitative Risk Analysis
– Risk Response Planning
– Risk Management and Control

20. #9—Project Procurement Management
For Projects Using Outside Resources:
– Procurement Planning
– Solicitation Planning
– Solicitation
RFP’s
– Source Selection
R
– Contract Administration
Us! !
– Contract Closeout

21. Where to Begin?
Look back over your previous project experiences.
Chances are, you’ve used a little of each of these
nine areas already.
The various bodies concerned with PM merely
codify these and attempt to give us a framework
for understanding and applying project
management knowledge productively.

22. Your Turn: What We Know Already
• Look back over your previous experience in
project management
• How many of the nine knowledge areas did
you use? (Probably all nine!)
• Take a quick inventory and point to your most
successful application use of that knowledge
area.
• Pick up at least one new tip from others right
now!

23. The Triple Constraint

24. The Triple Constraint
Time Cost
OR, IN
Quality/Scope
PLAIN
ENGLISH
Fast Cheap
Good

25. Triple Constraint Trade-Offs
Ti m e Cost
Quality/Scope
Co n st r ai n t Req u i r ed Ad j u st m en t Al t er n at i ves (On e o r
Ch an g e Co m b i n at i o n o f Bo t h )
Shorter Tim e Higher Cost Reduced Quality or Narrowed
Scope
Reduced Cost More Tim e Reduced Quality or Narrowed
Scope
Higher Quality or More Tim e Higher Cost
Increased Scope

26. Triple Constraint: Setting Priorities
Pr i o r i t y Mat r i x
Co n st r ai n t 1 2 3 Measu r em en t
Tim e
Cost
Quality/ Scope
•Must be set by customer and sponsor near startup.
•May change over time, but a change is a significant event!
Ex am p l e o f a Co m p l e t e d Pr i o r i t y Mat r i x f o r a Co n st r u ct i o n Pr o j e ct
Co n st r ai n t 1 2 3 Measu r em en t
Building m ust be com pleted by
Tim e X October 31 of this year to
accom m odate corporate m ove.
Costs for the project m ust not
Cost X ex ceed INR 22.5 m illion.
Must provide workspace for 120 call
Quality/ Scope X center staff.
If these are the established priorities and measurements, what are
some of the implications for the project if the project starts running late
or shows signs of exceeding budget?

27. Representative Project Life Cycles In Software

28. Project Life Cycle

29. Some important issues of software
project management

30. Project Management Plan

31. Modified Waterfall Model

32. The takeaways!
• Define PM
• Why PM is gaining much importance day-by-
day
• THREE most imp factors affecting PM
• Managing these using the NINE PM
areas/techniques
• Define Project Life Cycle in S/W, its iterative
nature, imp issues, model & modified
waterfall model