IBS America presented a 45 minute webinar to help attendees achieve a greater understanding of Health and Safety software system benefits. Attendees heard from BMT Consultants, leaders in Health and Safety consulting, and learn about the current best practices and the latest trends in health and safety systems. For more information, please visit: http://www.ibs-us.com/en/solutions_draft/ohs_management/index.html

1. IBS: Accelerate Your
OH&S Initiatives
October 20, 2011
IBS America
THE PRODUCTIVITY ADVANTAGE

2. Agenda and Introduction
Agenda and Introduction
Safety Management Systems (SMS) – 25
minutes: Keith Alderson, BMT
Approach to OH&S Management – 15 minutes:
Mary McAtee, IBS
CompliantPro Demo – 10 minutes: Mary McAtee
Q&A – 10 minutes
IBS Overview THE PRODUCTIVITY ADVANTAGE

3. Why do I need an SMS?
 Duty of care as an employer
 Societal concerns
 Reduces business impacts
 Political issues
 Because it’s the LAW!!!
IBS Overview THE PRODUCTIVITY ADVANTAGE

4. What is a Safety Management System?
 Physical and Functional boundaries
 Commitment and Policy
 Organization, Responsibility, and
Resources
 Procedures and Organization Standards
 Performance Monitoring and Evaluation
IBS Overview THE PRODUCTIVITY ADVANTAGE

5. SMS Elements
 Commitment and Policy
 Organization, Responsibilities and Resources
 Competency register
 Documentation section
 Procedures and Organization Standards
 Planning section
 Risk management (process for hazard
identification, documentation, and mitigation)
 Safety Critical Equipment List
 Change management process/procedures
 Engineering management process/procedures
 Emergency Management Plan
 Permits processes and checklists
 Safe working practices
IBS Overview THE PRODUCTIVITY ADVANTAGE

6. SMS Elements
 Procedures and Organization Standards, cont. General Maintenance
and Operations to include:
 Safety equipment procurement/maintenance management
 Electrical safety
 Mechanical lift/Material handling policy and Lifting Plant Register
 Working at heights
 Guarding of deck openings/distance for safe egress
 Machine guards/compressed gas cylinders
 Fire protection
 First aid
 Lightning protection
 Communications
 Hand/power tools/Power Tools/Bolt Tightening
IBS Overview THE PRODUCTIVITY ADVANTAGE

7. SMS Elements
 Procedures and Organization Standards, cont.
 General housekeeping
 Hazardous material inventory
 Security Management Plan
 Boarding procedures to and from
vessels
 Helicopter operations
 Marine operations
 Safety
equipment/procedures/meetings/ alerts
& bulletins
 Environmental Management Plan
 Waste Management Plan
 Subcontractor checklist and
subcontractor management section
IBS Overview THE PRODUCTIVITY ADVANTAGE

8. SMS Elements/Deliverables
 Simultaneous Operations “Bridging
Documents”
 Simultaneous Marine Operations
 Simultaneous Construction/Partial
Operation
 Performance Monitoring and
Evaluation
 Recordkeeping
 Reports
 Audits/inspections
 Management review and
improvement
IBS Overview THE PRODUCTIVITY ADVANTAGE

9. When will I need it?
 Possibly never
 Before you have an accident
 When you have had an accident:
 Collate your evidence
 Demonstrate duty of care
 Avoid litigation
 Ignorance no excuse
IBS Overview THE PRODUCTIVITY ADVANTAGE

10. Some Observations
 My findings - after years of conducting ship and company audits
and reviews:
 SMS is not user friendly. Mostly hard copy documents, not computerized.
 Cumbersome. Too many manuals.
 Burden of paperwork for front line personnel doing the business of the
company.
 Too many forms to fill out. If too many, they just do not fill them out.
 Redundancy of forms. Parallel reporting of same information. Why not allow
the computer to fill in the similar required forms with field personnel only filling
in the fields?
 Lack of Feedback
 Black hole submissions. Field personnel feel they are submitting information
and it goes into a black hole
 One way street back to the company for reporting. The company only
sends down more for the field personnel to record and submit without additional
resources.
IBS Overview THE PRODUCTIVITY ADVANTAGE

11. Contact Information
BMT Designers and Planners – www.bmtdandp.com
(703) 920-7070
BMT Group – www.bmt.org
Keith Alderson - kalderson@dandp.com
(904) 412-5286
Rich Softye - rsoftye@dandp.com
IBS Overview THE PRODUCTIVITY ADVANTAGE

12. Agenda and Introduction
Agenda and Introduction
Safety Management Systems (SMS) – 25
minutes: Keith Alderson, BMT
Approach to OH&S Management – 15 minutes:
Mary McAtee, IBS
CompliantPro Demo – 10 minutes: Mary McAtee
Q&A – 10 minutes
IBS Overview THE PRODUCTIVITY ADVANTAGE

13. Environmental Health
CompliantPro
and Safety
IBS
THE PRODUCTIVITY ADVANTAGE

14. Environmental Health and Safety as Part of a
Complete Solution
© IBS, 2006 Page 14 IBS Overview THE PRODUCTIVITY ADVANTAGE

15. Primary Approach
© IBS, 2006 Page 15 IBS Overview THE PRODUCTIVITY ADVANTAGE

16. High Level Workflow Analytical and Predictive
© IBS, 2006 Page 16 IBS Overview THE PRODUCTIVITY ADVANTAGE

17. High Level Reactive Workflow
© IBS, 2006 Page 17 IBS Overview THE PRODUCTIVITY ADVANTAGE

18. Audit and Tracking
© IBS, 2006 Page 18 IBS Overview THE PRODUCTIVITY ADVANTAGE

19. Reporting and Trending
© IBS, 2006 Page 19 IBS Overview THE PRODUCTIVITY ADVANTAGE

20. Logs and Forms
© IBS, 2006 Page 20 IBS Overview THE PRODUCTIVITY ADVANTAGE

21. Agenda
Agenda and Introduction
Safety Management Systems (SMS) – 25
minutes: Keith Alderson, BMT
Approach to OH&S Management – 15 minutes:
Mary McAtee, IBS
CompliantPro Demo – 10 minutes: Mary McAtee
Q&A – 10 minutes
IBS Overview THE PRODUCTIVITY ADVANTAGE

22. Agenda
Agenda and Introduction
Safety Management Systems (SMS) – 25
minutes: Keith Alderson, BMT
Approach to OH&S Management – 15 minutes:
Mary McAtee, IBS
CompliantPro Demo – 10 minutes: Mary McAtee
Q&A – 10 minutes
IBS Overview THE PRODUCTIVITY ADVANTAGE

23. Thank You! Questions?
BMT Designers and Planners IBS America, Inc.
www.bmtdandp.com www.ibs-us.com
(703) 920-7070 (781) 862-9002
Keith Alderson - kalderson@dandp.com Tim Gamble – tim.gamble@ibs-ag.com
(904) 412-5286 (781) 862-9002 ext. 137
Rich Softye - rsoftye@dandp.com
Quality Management 2.0
BMT Group – www.bmt.org http://info.ibs-us.com
IBSAmerica
IBS Overview THE PRODUCTIVITY ADVANTAGE