PC Literacy & E-learning Training workshop & presentation

 Computer Basics
 MS Office
 ICT skills sharing
PC Literacy & E-learning Training
workshop

Expected outcomes
1. Explain the basics about computer systems.
2. Use Microsoft Word to create documents, which
can be used in teaching.
3. Use Microsoft Excel to create documents, which
can be used in teaching.
4. Use Multimedia objects as part of teaching.
5. Create a simple slideshow presentation that can be
used in teaching.

Computer categories:
1. Personal Computers (or PC): Computers for
personal use. In all shapes and sizes.
2. Mainframe Computers: The workhorse of the
Business world. It is the heart of a network of
computers or terminals which allows a lot of people
to work on the same data at the same time.
3. Super computers: The top of power and
expense. Used for jobs that require
massive amounts of calculating like
weather forecasting, decryption, etc.

Personal Computers
Figure 1: A range of personal computers

Functions of a computer
1. Input Data
2. Process Data
3. Produce Output
4. Store/save results
This is referred to as the Information
Processing Cycle

Computer systems:
Hardware VS Software
Hardware:
Includes: Monitor(screen), CD-Rom Drive, Speakers,
Mouse and keyboard.
(See if you can identify each sitting in front of your PC!)
Software:
 Computer programs
 set of instructions, necessary to
make your pc work.

Input vs. Output Devices
Input devices
 Are used to enter information into the computer.
 Most common input devices: Keyboard & a mouse.
Output devices
 Devices which will allow you to hear or see your work.
 Most common output devices: monitor, printer, speakers.
 See fig. 4 on p.5 of your notes.

Output devices
Fig. 4: A range of output devices

STORAGE DEVICES & MEDIA
Types of Storage in Computers
1. Central memory
2. Secondary/
Backing storage

Central memory
 Holds programs and data while they are being
used.
 This central memory is referred to as RAM
(Random Access Memory)
 The bigger this memory the more programs
(software) you can run at the same time.
 When you switch your pc off, the contents of
RAM are lost.
 Therefore, save your work before switching off.

 Used to store data/instructions until needed.
 Best example: The Hard Disk drive
 When you save work, it is written onto the
hard drive.
When you want to retrieve previous work, the
computer reads it from the hard drive!
 Other secondary storage devices include: USB
Flash drives (Memory sticks), CD’s and DVD’s.
Secondary/Backing storage

Computer Networks
What is a network?
 = Communication link between several
computers.
Types of networks found in schools:
1. Peer-to-Peer network = Many desktop computers
connected to each other that enables them to send
messages to each other.
2. Network server = One main computer connected to all
desktop computers in the lab. All work is saved on the
server’s hard drive. All software programs are loaded on
the server instead of each individual desktop pc.

The Mouse
Right hand
button
Left hand
button
1. Clicking
once/twice.
2. Clicking once
+ holding down
Clicking once-
Opens short
cut menu

Mouse skills
1) Pointing: Sliding mouse moves pointer on the
screen. Be able to control movement of
arrow/pointer!
2) Clicking: = Pressing either button once or twice.
Twice in quick succession.
3) Clicking left once and holding down: To select a
word of phrase by highlighting it and then to edit
it.
4) Clicking right once: Opens a short cut menu and
select from a range of tasks.

Using the Mouse practice
tasks
Highlighting a section of a text.
 Click the left hand button once and hold down &
drag over the text to highlight.
 Release click when text selected.
Selecting/ highlighting a single word in a text.
 Point mouse at word then double click the left hand button.
Cutting a word from a sentence.
 Double click the left hand button on the word which you want to
cut.
 Then, click the right hand button once and select cut from the
drop down menu.

Highlighting a section of a text

Selecting/ highlighting a single word in a text

Cutting a word from a sentence

Saving Work Practice Tasks
Remember: Save your work regularly!
Step 1: Selecting drive where to save work.
 Click on “Start” (Left bottom corner).
 Click on “My Computer” (Left bottom
corner).
 Check and click on the storage location you
want to save onto (Local Disk C/D)

Step 2: Creating a folder to save work into.
 Double click on either Local Disk C/D depending
on which you want to save.
 Click on “File”
 In drop down menu choose “New” and click on
it.
 Choose “Folder” and click on it.
 A new folder is now created

Step 3: Renaming the newly created folder.
 On drive you saved it on look for new folder.
 Click left once on “new Folder” to select and
highlight.
 Click right once.
 In drop down menu, choose “Rename” by
clicking once left.
 Give this folder a suitable name e.g. “Henry
documents”

Step 4: Saving your work into the correct folder.
 On document page; Click on “File” in top left hand corner.
 Click on “Save As”
 At bottom, where it says “File name”, you must type in a
name for your document, f.e. “ letter to Principal”.
 In the drop down menu, select the hard drive you chose
earlier and look for your folder “ Henry Documents” by
clicking on the hard drive.
 Select it by clicking left and then click on “Save” at
right hand bottom corner.

Saving a Word doc-Step 1
Selecting
drive where
to save work

Creating a
folder to
save work
into

Renaming
the newly
created folder

Saving
your work
into the
correct
folder

B. MICROSOFT WORD
We are going to cover the following:
1. Page layout – Inserting Tables
2. Inserting and Formatting text
3. Inserting images

Creating a MS WORD
document
1. Open MS WORD from the Start menu.
2. Click on Start and then double click on MS
Word.
3. When document is open, it says in the top
left hand corner: Document 1- Microsoft
Word
4. Before you type anything, you must save
it.

Creating a MS WORD
document
5. Go to “File” and click once on it. In the drop
down menu, select “Save As” by clicking once
on it.
6. At top of the box, where it says “ Save in” it
gives you a choice where you want to save it.
7. Choose Desktop for now.
8. When the “Save as” box opens, enter ‘First
World Cup’ for the document under “File
name” and click on “Save” to save the
document.

First open MS Word from the
Start menu.

MS WORD
Explore the MS Word screen.
•Notice the menu items across the top of the
screen, namely File, Edit, View, Format, Tools,
Table, Window and Help.
•Now look at the Tools for formatting text.
•It starts with Normal.
•Next menu you can choose your font, font size,
Bold, Italics, to underline, align right, centre or
right, etc.

Creating the First World Cup Question
Sheet (1)
 Set up your page layout.
 MS Word uses “Tables“.
 Usually Tables are not necessary when you are
for example writing a letter.
 In our question sheet it is necessary.
 At Top menu bar, click on "Tables”.
 Then in sub menu, hold mouse over “Insert”
where another sub-menu will appear.

Sheet (1)
 Move mouse over the word ‘ Table’ and click
once.
 It will open the ‘Insert Table’ box.
 Here you can decide how many rows and
columns you want to have.
 For this exercise, choose 1 x column and 3 x
rows.
 Click OK and “Autofit to Window” and your
table will appear.

Sheet (2)
 Now split middle row into 2 columns.
 Move mouse so that cursor is on the middle row of
the table and click once.
 Go to Table menu at top of the page.
 Click once on “Table” to open sub-menu.
 Move down in sub menu until cursor is over “Split
Cells” and click once.
 This will open the “Split Cells” box.
 Choose 2 columns and one row and click “OK”

Sheet (3)
 Now we are going to enter text.
 First text item will be the Heading, which will go in the top
row of the Table.
 Click once in the top row to move cursor there.
 Now type in your title: World Cup History
 Now type in the info on p.13 of your notes into the right
column of the second row.
 Now list the key questions on p.13 on the bottom row of the
Table.
 Use the return key to put these questions in a list.

Sheet (4)
We are now going to insert an image/picture on
the left hand column of the middle row.
There are several sources from which we can get
images.
Firstly there are Clip Art (Drawings) installed on
computers.
Click on the left column middle row of your Table.
Top page menu’s, click on “Insert”

 In Sub-menu, hold mouse over the word “Picture”.
 Another sub-menu will appear.
 Move the mouse over the words “ Clip Art and click once.
 This will open the Insert Clip Art panel.
 In the search for text box, type in “soccer”.
 Press the search button and all available images will
appear.
 Double Click on the image you want to use and it will
appear on your document at the insertion point.
Creating the First World Cup
Question Sheet (4)

Sheet (5)
 There are other sources of images you can use
besides Clip Art.
 You may prefer to use a photograph instead.
 Photographs may come from a variety of sources.
 Own photos (CD/Memory stick/ My Pictures folder)
 Microsoft Encarta Encyclopaedia
 Websites
 To use of photos from Encarta or websites you must
first save them unto your computer.

Question Sheet (6)
How to save photos from Encarta & Websites?
 Right click with the mouse on the photo you want to use.
 In the new menu window, select “ Save picture as..”
 Click on “Save picture as” and the “Save Picture” box will
open.
 In the "Save in” box choose Desktop.
 In the “File name "box enter your photo title: first world cup
 In the “Save as type” box make sure JPEG is selected.
 Click on the save button, where it will be saved on the
desktop for you to use later on.

How to save pictures from
Encarta

Sheet (7)
How then to use the photo you saved?
 Click once in the left column middle row.
 Top menu- Select “Insert”.
 Sub-menu will appear. Hold mouse over the word
“Picture” and another sub-menu will appear.
 Move the mouse over the words “ From File” to open the
“Insert Picture” box.
 Navigate to the folder where your picture is stored.
 Double click on the photo and it will appear in your
document at the insertion point.

How to insert Picture from file

Sheet (8)
How to re-size Clip Art?
 Click once on image.
 This will create small squares on each corner.
 Move mouse until you see a black diagonal
double headed arrow.
 Click and hold down the mouse button.
 Drag the mouse across the page until required
size.
 Very tricky so I will show you practically.

Question Sheet (9)
Now we are going to format the Text
 First, let’s do the heading. Highlight the heading.
 Top menu. Click on “Format” to open sub-menu .
 Click on “Font” to open another sub-menu.
 In the Font options box, we can control various features of
our text including font, Style, Size, Colour, etc.
 Choose features you want and click OK.
 Now try to format all the other text in your document by
following the instructions above.
 (Highlight text>Format>Font>Choose features>Press OK)

Formatting the text
Font options
box

Question Sheet (10)
Text alignment
 Alignment = Text appears left, right or middle of the box.
 Select text by highlighting it.
 The four buttons next to the “U”button deals with alignment.
 Now move the title “World Cup History” to the centre of the box by pressing
the second button.
 The text in the right column middle row must be moved further down.
 Go to the “Cell” and right click.
Select “Cell Alignment” in this menu.
 Hold the mouse over these words and a series of small images will appear.
 Select the bottom left alignment image and left click once.

Text formatting tool bar
Bold Italics
Underline text
Text alignmentFont style
Font size
Font colour
Highlight text

Question Sheet (11)
Formatting Text: Bullet points
1. Next, we want to put “bullet points” in front of
the questions at the bottom of our document.
2. Select the text (In this case the questions) by
highlighting it.
3. Click on the “Bullets” button which is in the
same row as the alignment buttons.

Bullet points
Click on
Bullet points

Sheet (12)
Now we are going to Format the Table.
i. Click once in the first cell you want to work with.
ii. Top menu-Select “Table” by clicking on it once.
iii. Move mouse down and select “Table properties” by
clicking once.
iv. The Table properties box will open.
v. Click on the “Borders and Shading” button at the
bottom.
vi. The “ Borders tab” will be open.

Sheet (12)
vii. Now select borders for the whole Table or for an
individual cell.
viii. Choose the thickness and colour of your border here
too.
ix. Use the “ Apply to” box to select where your changes
will be made.
x. Click on the “Shading Tab” to change background
colours.
xi. Use your mouse to select the colours you want and use
the “Apply to” box to choose where it must be applied.

Formatting a Table
Table properties
box
Click the Borders and Shading
button.

C. Microsoft Excel
In Excel we will cover the following:
1. Setting up a spreadsheet.
2. Entering and Formatting Data & Cells.
3. Using Basic calculations functions.
• Excel = a program for working with numbers.
• It can be used for creating a class mark book.
• It allows you to perform calculations and to present
processed data in a variety of ways e.g. charts & reports.

a. Open MS Excel from your desktop Excel icon or
from the Start menu. (Start>Excel)
b. When you open MS Excel, a blank workbook,
titled Book 1 will open.
c. The workbook contains multiple worksheets.
See bottom.
d. Begin by saving this workbook.
Microsoft Excel

Microsoft Excel
e. Choose a destination folder and give your
workbook a name “mark book”.
f. Each worksheet is a grid of rows and columns.
g. Each column is referenced by a letter and each
row by a number.
h. Each small box in the grid is known as a “cell”
and is referenced by the letter of the column
and the number of the row in which it appears.

MS Excel Exercise (1)
Entering data on your “Mark Book”
•In Column A, starting in row 4, enter the student names.
•We are entering only 10 names.
•Click in each cell and then type as usual.
•Then, enter the column headings, starting in A3 up to G3.
•Change the column width. See how I do it!
•The column headings reflect a range of school subjects.
•We are going to enter imaginary test results.
•In column B we will enter results of a Maths test where the
Maths test was out of 36 marks.

MS Excel - Entering data
Entering
names

Entering data
Entering headings

Entering percentages
Entering data

Doing our first calculation (Percentage for Maths test)
• We will now work out the percentage scores for Column C based on
the scores given out of 36 in Column B.
• To convert these scores in Column B to percentages, we must use a
formula. MS Excel uses standard formats like e.g. =Sum(B4/36*100)
• Formulae always begins with =
• If calculations is required they will begin with =Sum.
• The calculation required appears in brackets. ()
• Refer to the Cell number.
• In B4 we want to convert the maths score into a percentage.

The formula uses the following symbols:
+ Addition
- Subtraction
* Multiplication
/ Division
•In the example, we want to divide the contents of Cell B4 (12) by
the score of 36 and then multiply this number by 100 to make it a
percentage.
• Type the formula =sum(B4/36*100) into cell C4 and then press
Enter.
•The percentage 33.33333 will appear.

Now copy the formula percentage in C4.
i. In top menu select Edit....Copy.
ii. Select Cells C5 down to C13 by clicking once in Cell
C5 and hold down the mouse button and dragging
the pointer down until its over cell C13. Let go of
the mouse button.
iii. The cells should be highlighted.
iv. Move to the top menu and select “Edit....Paste”
v. The whole column C will now be completed with
the correct percentage scores.

Highlight. Left
click and keep
button down.
Drag over area
you want to
highlight
Copy & Paste formula

Formatting Cells
 Formatting Cells C4-C13 to display figures with no decimal
places.
 Click once in Cell C4 and drag down to C13 highlighting
C4-C13.
 Go to top menu. Select ‘format’ and then the ‘Cells’
option. This will open the Format Cells box.
 Open the “Number” tab.
 Ensure the decimal place setting is 0 and then click OK.
 Now we have percentage scores for all subjects and we
can do further calculations.

MS Excel – Formatting Cells
Formatting Cells
Box
Click
here

MS Excel
Your spreadsheet should now look like the example shown
above.

Further calculations
Type the following Headings in the Cells in brackets:
 TOTAL (I3)
 AVERAGE (J3)
 PASS/FAIL? (K3)
 HIGHEST (A15)
 LOWEST (A16)

MS Excel
Enter these headings
Enter these headings

Further calculations (Highest Score)
• Highest score in the Science test
• Type the following into Cell D15:
• =MAX(D4:D13). Then press enter.
• (MAX = highest/max value. Details of calculation appears in brackets.
• We want to find the highest value in the cells D4-D13.
•The colon(:) represents the “to”
• The answer “70” should appear in cell D15.
• To complete the highest scores for the other subjects, copy and paste
the formula into the appropriate cells.

Further calculations :Lowest score
• Lowest score in the Science test
• Type the following into Cell D16:
• =MIN(D4:D13).
•Then press enter.
• Copy and Paste the lowest scores for all
the other subjects.

Further calculations: Total for each student
• Total score for each individual student.
• Type the following into Cell I4:
• =SUM(C4:G4).
•Then press enter.
• The Total score of 256 should appear in cell I4.
• Copy and Paste the formula into I5-I13 to
complete the total scores for all students.

Further calculations: Average for each student
• Average score for each individual student.
• Type the following into Cell J4.
• =average(C4:G4).
• Then press enter.
• Copy & Paste the formula into J5-J13 to complete
the total scores for all students.
• Format Cells to avoid use of decimal places.

Your spreadsheet should now look like this:
MS Excel

Final calculation: (Pass/Fail?)
 Whether student passes or fails?
 Type the following into Cell K4.
 =IF(J4>59,"pass","fail")
 Then press enter.
 The value ”fail” should appear
 This is because Beckham’s average score of 51% is not
above the pass mark (set at 60%).
 Copy and Paste the formula into K5-K13 to complete the
total scores for all students.

Formatting Text & Cells
 These options can be accessed easily from the
menu bar that the top of the screen, especially
the part shown in the picture in the next slide.
 From here you can change the Font, Font Size
and Style (Bold, Italics, underlined), the text
alignment(left, centre or right), and the colour of
both text (the large letter A on the far right) and
cell background (the icon of a bucket).

Simply select and highlight the cell or
cells you wish to format, and then use
the menu bar to make changes.
Formatting Text Tool Bar

If you want to display the final marks of the learners,
you need to make a chart of the data.
Step 1:
• Select/Highlight only the data that you want to be
displayed in the chart.
Step2:
• From the main toolbar select “Insert”, and then
“Chart”.
Step 3:
• The Chart wizard will appear:

Step 1: Select only the data that you want to
be displayed in the chart.

Step 2: From the main toolbar select
Insert, and then Chart.

Step 3: The Chart wizard will
appear

•You have a lot of options regarding the type of charts
you can choose from, for this exercise we will click on
next and choose the default Chart type.
•Click on next until you reach the place where you
need to add Titles.
•It is important to add titles as it gives a clear
understanding of what the chart is about.
•Click on next and then on finish to add the chart into
the worksheet.
Chart Options

The chart can now be moved or resized into
the position you need it to be

Multimedia in ICT-
based Learning
What is multi-media?
* The term "multimedia” is used here to
refer to the extensive use of images,
photographs, sound and video files, as
well as text, in teaching and learning
activities.

Multimedia in ICT-based
Learning
Benefits of Multimedia
1. The first point to bear in mind is that learners
enjoy using computers and are motivated by
multimedia material, and can be captivated by
moving imagery such as video clips or through
the use of appropriate sound files.
2. In short, multimedia corresponds more closely
with the full sensory experience of human life.

Learning
Research shows that students overwhelmingly
choose multimedia presentations as the medium in
which:
1. More material could be covered.
2. They felt they learn better.
3. They understood difficult concepts better.
4. They believed they retained course material
better.

Uses of Multimedia
There are two main areas in which multimedia can be used in teaching
and learning:
1. Multimedia used by the teacher. Teachers can enhance the
presentation of new information or learning activities by
introducing multimedia components.
2. Multimedia used by the student. Students can incorporate
multimedia components in their own work, for example by
including images or sound clips to add to the texts they have
written.
•Software such as Microsoft Word or MS PowerPoint offers many
opportunities to teachers & learners to use a wide range of multimedia
components with ease.
Learning

Sources of Multimedia
• There are an ever-increasing number of
multimedia sources available for educational use,
including:
1) CD ROM’s,
2) DVD’s
3) vast number of online resources (websites).
• Microsoft Encarta Encyclopaedia is one of the best sources of
multimedia content.
• MS Encarta is available both as a CD-ROM and online.
Learning

D. Microsoft PowerPoint
These notes cover the following skills:
1. Creating a simple slideshow presentation
2. Inserting and formatting text & images
3. Adding slide transitions & sound effects
•The notes will guide you through the
construction of a short slideshow presentation
about the First World Cup of Egypt.

MS PowerPoint (1)
Open MS
PowerPoint
from Start
menu

 Your first slide will appear as above.
 The first thing to do is to save your new document.
 Use the File menu to open the Save As… box.
 At the top of the box (where it says Save in:) choose
a location where you will keep this document.
 Use Desktop for now.
 At the bottom of the box, (where it says File name:),
type in a name for this document.
 Call it First World Cup.
MS PowerPoint (2)

 Now spend a few minutes exploring what you can
see.
 You should recognise that the layout is similar to a
MS Word document, with menu items across the top
of the screen.
 One key difference is that the panel on the right of
your slide is used much more frequently in MS
PowerPoint.
 Also worth noticing is that a small image of each
slide appears in a column on the left of your screen.
MS PowerPoint (3)

In the right-hand panel, click on "From Design Template".
This will open a series of options illustrated by small
pictures.
Click on any of these to see how it looks on your first slide.
Think carefully about your chosen design.
Will it be easy to read? Should it look like fun (e.g. for use
with young children) or more serious (e.g. for use with
other professional people)?
Try a few different options before making your final
choice.
MS PowerPoint (4)

•Now click on Colour Schemes at the
top of the right-hand panel.
•Again, a series of options will appear.
•Try a few different colour schemes
before making your final selection.
•As before, think carefully about the
appearance of your slides
MS PowerPoint (5)

 Notice that MS PowerPoint has automatically selected
a title page layout for your first slide, with boxes already
labelled for you to enter a title and subtitle.
 We will look at changing layouts a little later, but first
click once anywhere in the title box, and type in your
title (and repeat this for your subtitle if you want one).
 It is worth noting that these boxes will not appear in
your slideshow if you do not use them.
 You do not have to delete them.
MS PowerPoint (6)

Click once in the Title box and
type the heading : The World Cup
First Slide
MS PowerPoint

Click once in the sub-title box and type
the sub-title: Interesting information
MS PowerPoint

•Your first slide is now finished, so it is
time to create your second slide.
•Look on the far right of the top menu
bars to find the New Slide button (see
next slide).
•Click the New Slide button once to
create and open your second slide.
MS PowerPoint (7)

Click here to open new slide
MS PowerPoint

•The new slide automatically has the same colour
scheme and design as your first slide.
•Think about the content you want to enter on Slide 2.
•In this example, I want a title, some text & an image.
•Find this option among the layout options in the
right-hand panel, and click on it once.
•This should change the layout and content boxes of
your slide so that it looks like the example below.
MS PowerPoint (8)

Now it is time to enter our title, some text and an image. Adding a title
and text is very simple. Just follow the instructions on your slide, and
click once in each box before typing in your content.
MS PowerPoint

Before we add an image, let’s first format our text.
 We will be using several features found in the text formatting menu
bar at the top of your screen.
 You may recognise many of these features from previous work with
MS Word.
 You will notice that MS PowerPoint has automatically put bullet points
with your text.
 Decide if you want to keep these or not.
 To remove them, look for the Bullets icon in the text formatting menu
bar.
 The icon will be shaded blue (as in the example below).
 Click it once and the bullet points will disappear.
MS PowerPoint (9)

Formatting menu bar
MS PowerPoint

Using the tools of the text formatting bar you can change the size,
colour and font of your text, among other things.
 First select and highlight the text you want to change.
 Alternatively, click on the border, which surrounds your text box to
select all the text inside this box.
 Now move your mouse over the various icons on the text formatting
tool bar at the top of the screen.
 As you move the mouse over each item, a small box will appear telling
you what each tool does, e.g. Font, Font Size, Bold, Italic etc.
 Spend some time experimenting with different options, thinking
carefully about how your choices will affect the appearance of your
slide and its impact on your audience.
MS PowerPoint (10)

•In the example above, the font size has been changed from the
original 26 down to size 20.
•Notice how the text box remains the same size. We will return to
this a little later.
•Now we are going to insert an image into the left-hand box on
our slide.
•There are several sources from which you can obtain images.
•Move your mouse over the small grey panel in the centre of the
box where your image is going to go.
•Moving the mouse over each of the small icons in this panel,
which indicate what your options are.
MS PowerPoint (11)

Move your mouse over the small grey panel in the centre of the box
MS PowerPoint

 Firstly, there are Clip Art images (top
right icon).
 These are often installed
automatically onto computers or
networks together with operating
systems such as Windows or a package
such as Microsoft Office.
These images are based on drawings.
MS PowerPoint (12)

 To insert a Clip Art image, click once on the top
right icon (Insert Clip Art) on the small panel in
the centre of the image box.
 This opens the Select Picture dialogue box.
 Now type in a word (or words) to describe the
kind of picture you would like in the Search text
box.
 Now double-click on the image you want to use,
and it will appear in your slide in the image box.
MS PowerPoint (13)

1.Click once on the top
right icon (Insert Clip Art)
on the small panel in the
centre of the image box.
2.This opens the Select
Picture dialogue box. Now
type in a word (or words) to
describe the kind of picture
you would like in the Search
text: box
MS PowerPoint

As stated above, there are other sources of images, which
you can use besides Clip Art.
• Clip Art may not be installed on your computer, or you may decide
that you would prefer a photograph to a drawing.
• Photographs can come from a variety of sources:
1. Firstly, you may have your own photos, either on a CD or already
stored in a folder on your computer.
2. Alternatively, you may be able to access photos from Microsoft
Encarta Encyclopaedia, which may be installed on your computer
or network.
3. Finally, you may be able to find a suitable image on a website
(some Encarta images are available here too), although remember
that there may be copyright issues with this.
MS PowerPoint (14)

To use photos from Encarta or from a website:
i. you must first save them onto your computer.
ii. To do this, right-click with the mouse on the
photo you have chosen.
iii. This will open a new menu window on your
screen.
iv. Use the mouse to select the Save Picture As…
option & left-click once to open the Save
Picture dialogue box, in the next slide.
MS PowerPoint (15)

MS PowerPoint
1
2
3
1. Choose
where you
want to
save doc.
2. Write
name of
doc in “File
name”
3. Click save
button.

Notice here that we have chosen to save our picture
onto the Desktop, and that we have given our photo
the file name “first World Cup”.
The computer has automatically selected JPEG in the
Save as type: box.
 JPEG is a standard format for using photos on
computers.
By clicking on the Save button, this photo will now be
saved onto your computer so that you can use it in
your work.
MS PowerPoint (16)

•To use the photo you have just saved,
click once on the bottom left icon
(Insert Picture) on the small panel in
the centre of the image box.
•This will open the Insert Picture
dialogue box.
•See next slide.
MS PowerPoint (17)

1. Click once on the bottom left
icon (Insert Picture) on the
small panel in the centre of the
image box
2. This will open the
Insert Picture
dialogue box.
MS PowerPoint

•Notice that in some examples the image is much
too big and has badly affected the layout of our
slide.
•We will re-size the image in the next steps.
•All objects (except the background) can be moved
and/or re-sized.
•First we are going to re-size the image.
MS PowerPoint (18)

 To do this move the mouse carefully until it is over the
small white circle at the bottom right corner of the
image.
 This will change the mouse pointer to a black diagonal
double-headed arrow.
 Click and hold down the mouse button, then drag the
mouse across the page and up to the left until the
bottom right corner of the image is roughly half way
across the photo.
 When you have done this let go of the mouse button.
MS PowerPoint (19)

This can be quite tricky to control, so take
care and take your time until you get it
right.
 If you are not happy with the final
position of the image,
go to the Edit menu at the top of the
page,
click once to open the sub-menu, and
then select Undo Resize Object.
MS PowerPoint (20)

Now you are going to move the objects on your
slide around until you are happy with the overall
layout.
1. First we will move the image.
•Click once on the image & hold the mouse
button down,
•then drag the photo across so that it sits on the
right-hand side of the slide, roughly half way
between the title and the bottom of the slide.
MS PowerPoint (21)

2. Now we are going to re-size & move the left-hand
text box.
 Click once anywhere in this text box.
 You will notice that there is some unused space at
the bottom of the box where no text appears.
 To remove this space, you will drag the bottom
edge of the text box up, until it is just below the last
line of text.
 Move the mouse carefully until it is directly over
the small white circle, which marks the centre point
of the bottom edge of the text box.
MS PowerPoint (22)

 The normal mouse pointer arrow will change into a
small black vertical double-headed arrow.
 Now click the mouse once and hold the button
down.
 Now drag with the mouse to move the bottom
edge of the text box upwards.
 This is quite tricky, so take your time.
 Remember to use the Edit…Undo menu feature (at
the top of the screen) if you are not happy with what
you have done.
MS PowerPoint (23)

3. The final step here is to move the text box down, so
that it sits roughly halfway between the title and the
bottom of the slide, in a balanced line with the photo.
 Move the mouse carefully until it is directly over any of
the text box edges.
The normal mouse pointer arrow will change into a
four-headed arrow.
 Click once and hold the mouse button down, then drag
the text box to where you want it to appear.
 Your slide should now look like the example in the next
slide.
MS PowerPoint (24)

 We will add one final slide to the
slideshow.
 This will give you more practice on the
last few sections of this training manual.
 The 3rd slide will show answers to the
questions, which appear on Slide 2.
 Your third slide should look like this.
 See next slide.
MS PowerPoint (25)

•Our slideshow is almost complete now.
•Look at the left-hand panel on your screen.
• Here you can see all your slides in the order in
which they will appear when you run the
slideshow.
•Clicking on a slide in this panel will open the slide
in the main view area of the screen, so that you
can work on it further (editing).
MS PowerPoint (26)

•There are two other ways in which you can view
your slideshow using the tools in the bottom left-
hand corner of the left panel.
•There are three tools here.
•The first of them shows the standard MS
PowerPoint view, in which you have been working
so far.
•Clicking once on the second of them (four small
rectangles) gives the view of your slideshow
illustrated below.
MS PowerPoint (27)

There are three tools here.
1. The first of them shows the standard MS PowerPoint view, in
which you have
been working so far.
2. Clicking once on the second of them (four small rectangles)
gives the view of your
slideshow illustrated in the next slide.
1 2
MS PowerPoint

•Click once on the small image of your first slide.
•Now click on the third of the alternative view
buttons.
•This will play your slideshow using the full screen of
the computer, so that you can see what the final
show will look like.
•During the slideshow, click on a slide to move to the
next one.
•When you get to the end of the slideshow, one more
click will return you to the original view of your
slides.
MS PowerPoint (28)

•If you want to end the slideshow before
reaching the last slide, click once on the
small arrow, which appears in the bottom
left hand corner of the screen.
•This will open a menu including the option
End Show.
•Click on this option, and you will return to
the original view of your slides.
MS PowerPoint (29)

We will now add a few last touches to the slideshow.
 Move the mouse to the menus at the top of the screen, and select
the Slideshow menu.
 When the sub-menu opens, click on the option of Slide Transition.
 You will see the Slide Transition panel open on the right of your
screen.
 Here you can choose how the slides will change from one to the
next.
 This feature of MS PowerPoint contains many powerful tools, and
must be experimented with at length to learn what all the
possibilities are.
 The illustration below points out key features.
MS PowerPoint (30)

MS PowerPoint
Transitions will be applied just to the slide
you are currently working on, unless you
choose the Apply to All Slides option
below.
There are many transition options. Click
on an option to see a preview. Try a few
variations.
Here you can change the speed of the
transition, and also add a sound effect.
Again, explore the different options, which
will be previewed for you.

Decide whether you want your slides to
move on automatically, when the viewer
clicks the mouse, or both.
Click in the little
box to select your option. Type a number
of seconds to move slides on
automatically.
Finally, you can choose to apply your
chosen transition options to all your
slides
by clicking here. Clicking on Slide Show
will open and play your show in full screen
MS PowerPoint

• It is worth thinking carefully about slide transitions
and experimenting widely.
• Many beginners with MS PowerPoint bombard
their audience with too many transitions and too
many sound effects.
• This simply distracts the audience from the
content of the slideshow.
•Remember that CONTENT IS KING.
MS PowerPoint Tips

 You are now a key person in the
process of developing ICT use in education.
 Given the frequent shortage of time & money in
education around the world, it is extremely
important that the impact of training is extended to
include as many people, both teachers and
learners, as possible.
 This document explains some of the ways in
which you can share the benefits of your training
and your new skills with a wider audience.
ICT Skills

•Think about each of the groups of people in your local area who
could benefit from developing their ICT skills.
1. Teacher colleagues
2. School managers
3. Students and younger pupils
4. Parents and the wider community
•You can work with all of these people to raise ICT skills levels as a
group exercise.
•While you may be the key member of the team (especially at
first), you will find fairly quickly that others in the group also
contribute to the learning experience.
ICT Skills sharing

Let us look at what you already gained, which can help you:
1. You have had some training and already possess quite good ICT skills.
2. You should be in possession of high-quality training materials provided
through this course.
3. You should have access to a certain number of computers in a
computer lab.
4. You have the motivation and the teaching expertise to pass on skills
and knowledge to other people.
5. You may also know of other people with ICT skills who will support you.
6. It is amazing how, once you start talking about ICT, you often find others
who want to see the same kind of progress, even if at first meeting they
are engaged in a different type of work.
ICT Skills sharing

Working nationally & globally
•On this level it is very important to ally yourself to
other people engaged in the same developmental
work.
•There are many different ways of doing this, but all
involve a good deal of communication.
•You will need to tell people at every opportunity
about what you are doing with ICT, both in terms of
the training you have received and the uses to which
you are putting your skills in school.
ICT Skills sharing

•Actively look for other people and groups with whom you
can work.
•These might be found through talking to managers or
colleagues at your school, by contacting your government’s
education department, by searching on the Internet or
joining online discussion forums, or by contacting research
institutes or universities in your country or region.
•Try to get involved with what is going on.
•Offer your services in support of their objectives.
•Make them aware of what you are doing by yourself.
ICT Skills sharing

Health, legal & ethical issues related to ICT
Health:
1. Sitting in front of a computer for long periods of time can damage your
eyes & puts strain on your body.
2. Ensure that the learners and teachers apply the following guidelines
while using computers.
Rest your eyes every 15 minutes and look away from the computer for a
minute.
Use larger fonts so that you do not have to strain your eyes.
Shake your arms and hands every 15 minutes.
 Ensure that you are sitting at the computer with a good posture & keep your
feet flat on the floor.
ICT Skills sharing

Legal & ethical issues:
1. Information privacy – do not view others people’s files of folders
which have been stored on the computer without their consent.
2. Any information taken from the Internet or from other sources
needs to be properly acknowledged.
3. It is illegal to make copies of software, or use software without a
license. This also applies to digital curriculum content.
4. The Internet gives learners access to a wide variety of material. This
means that there is also offensive or inappropriate for the age
group you are teaching.
5. Teachers need to be aware of these possibilities and monitor the
use of the Internet closely.
6. Firewalls (hardware and software that can restrict access to
information can be put in place to avoid these issues.
ICT Skills sharing

Using & caring for a computer lab
1. In order to maintain the computers and keep
them in good working order, each computer lab or
media centre should have a set of rules clearly
displayed.
2. Before entering the computer labs or media
centres, learners need to understand the
implications of not caring for the equipment and
the cost involved in repairing equipment.
One final thought: You CAN make a difference!
ICT Skills sharing

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