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Link - Workforce Planning - Handout 1
- 1. The Three Most Important Roles
That You Donât Know About⊠Yet
The most powerful people in organizations often canât be identified on organization charts or
process maps. These âstealth playersâ occupy critical places in informal organizational networks
and have the ability to make or break change.
Who are the most powerful people in an Figure 1 shows a typical organization chart. In this
organization? You might say the CEO or CFO. example, Liza reports to Fiona who, in turn, reports
Youâd be right⊠but not completely. Every to Eloise. This information is codified, confirmed, and
organization has highly influential people who fly consciously identified in the organization. Whatâs not
under the radar screen. overt is Lizaâs informal network.
Underneath an organizationâs formal power Figure 2 shows the network diagram for the Lizaâs
structure, there are three hidden positions that have organization. Here Liza connects directly to her boss
a great deal of influence (Stephenson, 1999). The Fiona and her departmental colleague Marc. Sheâs
first step towards identifying these people is also connected to Karen and Nina, with whom she
understanding how they fit into the organizational has no formal reporting relationships.
landscape.
Eloise
The Organizational Landscape Aaron Fiona
People create relationships in order to get things Jim Karen Liza Marc
Frank
done. They connect with others who serve as Carmen Nina
Jane
trusted advisors, confidants, information brokers,
Michael
and subject matter experts. These connections form Â
the organizationâs informal network. In fact,
Figure 2: The Informal Network
employees are much more likely to go to people for Image: Adapted with permission from NetFormâą
information than they are to go to the internet,
intranet, or corporate knowledge base (Cross, Why does it matter if Liza has direct connections
Parker, Prusak, & Borgatti, 2001). Sometimes outside her reporting structure? Because these are
people take their requests to their bosses. But the relationships that sheâll draw on in times of need.
theyâre more likely to turn to a coworker for help
(Katzenbach, 2007). In your organization, do you know who is connected
to whom? Do you know the informal subject matter
experts that people go to when in need? Do you
know who is particularly good at creating innovative
ideas? Whoâs great at finding better ways to get
things done? Whoâs fantastic at strategic thinking?
You may have guesses. However, many of these
people fly under the radar screen. Their importance
is only felt when they leave the companyâtaking
their knowledge with them. If you can identify your
organizationâs informal network, you can tap into its
Figure 1: An Organization Chart
power.
Image: Partnering Resources
© 2008 Partnering Resources
- 2. The Three Positions - Coordinate speedy passage of needed
information
Three critical positions emerge as âpower rolesâ in - Approve access to certain people and data
informal networks (Stephenson, 1996). People in - Broker relationships between parts of the
these roles have immense influence although they organization
- Engage people past the âgateâ in change
often donât know it.
The Hub. Hubs are directly connected to many The Pulsetaker. Pulsetakers are the most covert of
people. Theyâre the social butterflies of the the three roles. Their claim to fame is that they are
company. They tend to know everyone and multitask indirectly connected to a great number of people in
effectively. Theyâre compulsive communicators; tell the organization. They tend to have their fingers on
something to a hub, and soon the entire organization the pulse of the organization. Without much effort,
will know about it. they can filter through information to tell you whatâs
really happening in the company.
Eloise
Eloise
Aaron Fiona
Aaron Fiona
Jim Karen Liza Marc
Frank Jim Karen Liza Marc
Carmen Nina Frank
Jane
Carmen Nina
Jane
Michael
 Michael
Â
Karen is a hub. Despite having no direct reports, she
has more connections than anyone else: she links Fiona and Nina are pulsetakers. They can:
directly to Jim, Aaron, Eloise, Fiona, Liza, Nina,
- Get the word out quietly about whatâs going on
Michael, and Carmen. - Tell you how people are feeling about the new
change effort
Although often unaware of their role, hubs are - Access the people who know the right people
invaluable to organizations. For example, hubs can:
How to Use the Three Key Roles
- Disseminate messages quickly about a new
process or procedure When properly leveraged, hubs, gatekeepers, and
- Spread the word quickly about an important
event pulsetakers can help an organization implement
- Get the people to know about a change in change faster, execute projects more effectively,
strategy and make better decisions. Taking the time to
identify people in these key roles can make the
The Gatekeeper. Gatekeepers hold the keys to difference between a successful and a challenged
specific parts of an organization and groups of project, a finished and an incomplete change
people. They must be accessed in order to receive initiative, and a satisfied and a dissatisfied customer.
certain information. Gatekeepers can be intense
obstacles to change or tremendous supporters. Reference
Cross, R., Parker, A., Prusak, L., & Borgatti, S.P. (2001).
âKnowing What We Know: Supporting Knowledge Creation and
Sharing in Social Networks.â Organizational Dynamics.
Katzenbach Partners (2007). âDonât Take Our Word for It: What
Your Employees are Saying About the Informal Organization.â
In The Informal Organization.
Stephenson, K. (1999). âNetworks.â CRC Handbook of
Technology Management.
About the Author
Maya Townsend, founder and principal
consultant at Partnering Resources, builds
Liza is a gatekeeper. Marc, Frank, and Jane all work aligned, focused organizations that achieve
their goals more effectively. For more
through Liza to access the informal knowledge they information, visit
need from the rest of the organization. When Liza is www.partneringresources.com or email
maya@partneringresources.com.
engaged, she can:
© 2008 Partnering Resources