How an enterprise financial software solution like IBM Planning Analytics, improves your Budgeting, Planning and Forecasting process - to create more time for the finance team and allows you to deal with change.

1. Webinar series focused on:
The Changing Role
of the Finance Team
Today we cover:
‘How to create time and become adaptable
& agile’
With a focus on the Budget, Planning &
Forecasting process

2. Introducing your hosts
• Trained and qualified with KPMG
• Worked in industry for 10 years
• Moved into consultancy in 1999
• Help companies improve their financial
processes and information delivery
• Qualified Chartered Accountant
• Experience in audit and industry
• Experience of financial systems
implementation and the use of technology
Mark Cracknell
ACA
Howard Lancashire
ACCA

3. Learning outcomes & agenda
1. What is this webinar series about?
2. Our experience of Budgeting, Planning & Forecasting (BP&F) process
3. How you can save time, become agile and adaptable
4. How technology supports you
5. Summary and key learning points
6. Webinar 2 intro – Collaborate and Devolve
WHY? To help you understand the
changing role of finance and how you can
transform you and your team into strategists

4. Transform your team into strategists
Four key steps:
1. How you can create time to breathe? This
webinar focus!
2. How you prepare to be adaptable and
agile? This webinar focus!
3. Why collaboration and devolving is a good
thing?
Webinar 2 – sign up after this!
4. How you can use your new time to add
value and insight to your business?
Webinar 2 – sign up after this!
Visit our website
hayne.co/hayne-white-papers/

5. Core financial processes
Close and
consolidate
Budget, plan and
forecast (BP&F)
Report,
analyse and
disclose
HIGH impact on the
finance team and
the organisation as
a whole

6. Lets look at the BP&F
process…

7. S&OP
Connected
plans
T/O =
Price X Qty
P&L
+
CF
P&L
FREQUENCY
C O M P L E X I T Y // D E P T H
Rolling
Continuous
Annual + W
Annual
Annual + Q
Annual + M
Financial Driver based Operational planning
Spreadsheets
Budgeting
software
Enterprise
Planning
software
SS Threshold
BP&F Maturity graph
high
highlow
Spreadsheet based
Technology based
Predictive
Analytics
& Decision
Optimisation
software
Culture
Threshold

8. How do you create time and become
adaptable & agile?
How do you move yourself through the BP&F maturity model?
No.1 – enabler = Technology! It’s key to achieving objectives
Biggest challenge = is the move from current investment in
spreadsheets to the use of another technology
How do you overcome this challenge?

9. Technology inaction
IBM Planning Analytics
• Speed: Automate plans, analyses and reports to
drive efficiency
• Agility: Adapt plans and analyses to changing
business conditions. Align financial plans with
corporate objectives
• Foresight: Make analytics available to everyone,
so they can explore and visualise data
TM1

10. Three stages of the BP&F process
Setting up and
populating the
model
Administering
and performing
the process
Completing the
process and
reporting

11. Step 1 –
Setting up and populating a model
• Creating new data versions
• Populating with data as a reference
point (historic or previous forecast)
Master Template
Distribute
Template changes
create high
maintenance
Version control
difficult

12. DEMO – step 1

14. Step 2 -
Administering and performing the process
User
• Modelling capability on data entry (profiling and manipulation)
• Automatic update of data and reports
• What if scenario
Group
• Visibility over the process
• Feedback loop
• Data and version control

15. DEMO – step 2

17. Step 3 –
Completing the process and reporting
• Late organisational changes
• Consolidation/aggregation of data
• Access to data for reporting
Consolidation
Collect
Reports

18. DEMO – step 3

20. Spreadsheet v Technology
Data entry
Budget model logic
Enterprise Planning
System
Reporting

21. Benefits of technology
• Self-service reporting
• Model maintenance
• Data population
• Managing the process
• Consolidation and reporting
CREating time Adaptable and agile
• Model, changes are immediately
propagated
• What if scenario

22. Key takeaways…
• Automating some of the BP&F tasks will help create time for the finance team (and
increase control)
• Allows finance to be adaptable and agile – dealing with the fast changing environment
which we now find ourselves
• Provides a platform for the finance team to be more strategic
Utilising the right technology will help transform your team from accountants to strategists.

23. What next?
Now you have created time, become
more agile and adaptable you move to the
next stage of ‘Collaborate and Devolve’
Webinar: How to collaborate and devolve
8 December 2016 – 2pm – 2.40pm (UK Time)
Join me next week - See how an enterprise software solution like IBM Planning Analytics,
moves the finance team to the heart of the organisation, allowing wider collaboration in the
BP&F process whilst delivering ‘self-service’ reporting and analysis.
Moving you upwards and to the right of the BP&F maturity graph

24. Thank you for listening
Questions
2. Request a DEMO of PA
Want to see how it works yourself?
We can arrange an in-depth demo of
IBM Planning Analytics
3. FREE 3D Workshop
We will take you through the 3 Ds –
Discover, Develop, Design – helping
you to take the right next step.
hayne.co/hayne-vision/
4. Discuss your challenges with me…
Mark Cracknell ACA, Director at HAYNE
Mark.cracknell@hayne.co Mobile: 07771534586 Hayne.co
Four next steps for you…
1. Join me on the next webinar!