Effective Team Collaboration has been around and studied for so many years. As the pace of changes grow so rapidly, we need to deliver highl quality products or services in a shorter period. This presentation prescribes 3 simple areas to focus on.

1. 3 Simple Habits Of a Highly Effective Team Andy Harjanto http://andyharjanto.com

2. Thousands of Studies On Team Behaviors, Morale, Motivations I’m not interested in repeating any of these

3. All of these based on My 20 years of experience working with a team of.. Big and Small Local and Global Fortune 500 & Small Company As Developer or Program Manager or Architect or Consultant or Testers or Founder Used daily by 100s millions of users or only 10 users Used by Enterprise or End Users

4. Many Studies and Research offer too many broad recommendations Let’s be real and specific

5. Let’s focus on ThreeCritical Behaviors

6. You just need to remember this word POT

7. But not this kind… It’s a kind that make your team fly high in auto pilot mode

8. P OT rogress

9. You heard this so many times “We are making progress”

10. But, do really we know exactlywhat progress we made and how and when was achieved?

11. Human Brains Let’s make them activeand happy frequent, smallexciting activities, accomplishments

12. Milestone Hmm…, It seems miles and miles away 3 months? 6 months? 9 months?

13. When was the last time you predict milestone date correctly?

14. And in the mean time, the world, technologyare changing

15. 1 week That’s your milestone microstone

16. That’s short and frequent enough to remember team’s accomplishments ..and long enough to get a meaningful task completed

17. Work Items ..each belongs to one of these buckets This Week Not This Week

18. For a large work item, cut it into pieces It has no more than a week worth work

19. Simplify. Don’t prioritize Just focus on these two buckets Prioritization Problem:Low priority items never get done

20. 30 minutes a day That’s all the team needs …

21. to review new, existing work items, to bucketize, and to celebrate accomplishments

22. Keep Focus on the destination, make sure you don’t go the wrong way

23. It’s much better to score many small wins frequently than one big one onlyonce

24. Still, The Biggest Factor Affecting ProgressIs Human Factor

25. Progress Expectancy for Each Individual Culture-Fit.Talent.Drive Yet another topic for future discussions

26. 1 week Let’s repeat microstone P forPROGRESS 2 buckets for work-items 30 minutes daily meeting

27. POT wnership

28. Having a Sense of Belonging is a Crucial Factor in Team Morale

29. Individual Contribution To The Team plays important role in shapingup sense of belonging

30. Problems are everywhere…

31. inspire your team the culture of…

32. veni, vidi, vici

33. Let’s translates it into a contemporary interpretation…

34. I see the problem I own the problem I solve the problem

35. How? Follow these 4 simple steps

36. Step When you see a problem… 1 Write the problem On a.. hallway whiteboard,Or shared databaseOr shared medium

37. Discuss the problem in team’s 30 min daily meeting Step 2

38. Step 3 1Owner assign Every work item has one and only one ownerat any given time

39. And don’t forget to put work item in the right bucket which implicitly implies when the resolution is expected

40. Owner is now responsible for finding solutions within the expected timeframe Step 4 *Owner can work with others

41. Tell the team about accomplishments and celebrate a little victory

42. Don’t fall into this trap

43. Debating countless hours to make decisions Many decisions are reversible andhave little impact on the final results

44. Writing a book/heavy spec to impress your team Things are moving so fast, it willbe obsolete by the time you finish <10 slides are sufficient for explainingproblems, proposing customer experience and describing solutions

45. Hang on to your ego? Team relies on you as owner to deliver results on time. If you can’t deliver, pass thebaton as early as possible

46. 3vs Let’s summarize (vini,vedi,vici) Culture O forOwnership 1 owner for a given work item 4 steps solving problems write, discuss, assign, solve

47. POT ransparency

48. Transparency a foreign concept in workplace

49. Concerns over information leak, spreading bad news and chaos

50. Online Users Are Used To Transparenciesfor Years Self-Expression Social-Circles Broadcast Yourself Sharing Content Present Yourself Sharing Pictures Your Story

51. Instant Notifications Always Connected Self-Reporting Breaking News Help Others Low cost distribution The results are undeniable Immediate Feedback Knowledge Sharing Engaging Quick Answers Mobility

52. What’s wrong with this picture…

53. Low value information consumed by many with great interest

54. Yet, high value information is hard to find in the work place John just copied and shared a document to a server No one notice until they visit the server

55. However, constant stream of updates, like facebook, may not work in business settings well Why?

56. Online user can browse, dismiss low value updates in social networkingsettings Heavy streams of data hardly matter

57. In workplace, high value updates require attention and possibly actions Predictable, low volume of updates are preferable

58. Grouping is the natural way for a teamto partition and collaborate Sales Engineer Manufacture Management Transparency within a group is not only desirable, but it also reduces amount of information to process

59. This is another good reason you should break organization into a smaller group 12 ..don’t get larger than

60. Activities to Capture …for all group members to see or be notified Uploading new documents People joining group Completing Work New Work Items Updating data What on your mind updates Creating Data Comments

61. Get Everybody To Engage in Activities Edit Comments Vote Publish

62. G Let’s summarize rouping design for small size T forTransparency CapturingActivities IncreaseParticipation

63. Now We’re all well-connected, well-informed, driven toward one goal Get Things Done!

64. So, remember this word POT Progress Transparency Ownership

65. Next time, you hear: “My team sucks” Tell them: “Quick, get them addicted to POT”

66. For more presentation like this, visit, follow, subscribe to: Blog: http://www.andyharjanto.com Twitter: http://twitter.com/harjanto Contact: andy@guppers.com A service that uses POT as the foundation: http://www.guppers.com