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G.P.MVUBU
 Financial statements are the presentation of balances in the three statements,
namely the statement of profit or loss, the statement of changes in equity and the
statement of financial position. The fourth statement, namely the statement of cash
flows
 These statements focused on the presentation, and not necessarily on the disclosure,
of balances because it was prepared for the owner and the employees of the entity,
who are familiar with the circumstances and activities of the entity. The financial
statements prepared in this work up to now, are also known as financial statements for
internal purposes.
 Financial statements prepared for internal purposes, has the characteristic that the
expenses in the statement of profit or loss basically represent all the balances of the
general ledger expense accounts. Smaller expenses are presented by adding these
expenses together in a line item called “other expenses”. With regards to internal
financial statements, expenses are therefore presented with reference to the nature of
the expense.
 Internal financial statements furthermore have the characteristic that, besides the
amounts as presented in the financial statements, limited additional information is
disclosed in narrative notes. The reason for this is that internal financial statements
are prepared for users that are familiar with the circumstances and activities of the
entity. Financial statements prepared for internal purposes do not have much utility for
external parties such as the bank or payables of the entity.
Already at the beginning of the previous century, legislators recognised the importance
of financial statements for users that are not involved in the management of a
company, such as shareholders, banks, payables and the government of a country. In
the RSA, the Companies Act of 1926 contained stipulations regarding so-called published
financial statements which, besides being published in the press, had to be filed with
the registrar of companies. The published financial statements also had to be available
to shareholders. The government, banks and payable usually insisted on a copy of the
statements. The contents of these statements were, to a large extent, regulated by the
Fourth schedule of the Companies Act.
 Accounting records
 The company must keep accurate and complete accounting records at or
accessible from the registered office in at least one of the official
languages to enable the proper compilation of financial statements and
to conduct an audit or review as required by the Act
 The prescribed records should include records of all assets and liabilities,
loans to directors, prescribed officers and employees, liabilities and
obligations, property held in fiduciary capacity, revenue and expenses,
and stock.
 be prepared within six months of the year-end;
 be prepared according to the applicable accounting standards
 fairly present the state of affairs and business of the company,
and explain the transactions and financial position;
 show the assets, liabilities and equity, as well as the company's
income and expenses;
 disclose the date on which the statements were approved, as
well as the accounting period;
 on the first page state whether it is audited, reviewed or not
audited or reviewed;
 include an auditor’s report if the statements are audited
 include a report by the directors with respect to the state of
affairs, the business and profit or loss of the company, including:
 any matter material for the shareholders to appreciate the
company’s state of affairs; and
 any prescribed information;
 be approved by the board of directors and signed by an
authorised director; and
 be presented to the first shareholders’ meeting after the
statements have been approved by the board.
Financial statements may not be false, misleading or incomplete,
and any person who is a party to the preparation, approval,
dissemination or publication of such statements thereof is guilty of
an offence. (Sections 29 and 30)
 The public interest score is an indication of the extent of the
public interest in a company. The extent of the public interest
score of a private company determines the reporting standards
applicable to the company as well as whether the private
company’s financial statements are subject to an audit or an
audit review.
 The public interest score is calculated by awarding 1 mark for
each of the following:
 Every R1 million turnover;
 Every employee (average number);
 Every security holder; and
 Every R1 million third party obligation (Regulation 26).
 The following summary shows the financial reporting standards that should be applied in terms of
the Companies Act, 2008 by public- and private companies to all financial years commencing on or
after 1 May 2011 (Regulation26)
Public companies listed on an exchange IFRS
Public companies not listed on an
exchange
One of
• IFRS; or
• IFRS for SMEs, provided that company
meets scoping requirements outlined in
the IFRS for SMEs
Private companies whose public interest
score for the particular financial year is at
least 350 OR who holds assets in excess
of R5 million in a fiduciary capacity
One of –
• IFRS; or
• IFRS for SMEs, provided that company
meets scoping requirements outlined in
the IFRS for SMEs
Private companies whose public interest
score for the particular financial year is at
least 100, but less than 350
One of –
• IFRS; or
• IFRS for SMEs, provided that company
meets scoping requirements outlined in
the IFRS for SMEs
Private companies whose public interest
score for the particular financial year is
less than 100, and whose statements are
independently compiled
One of –
• IFRS; or
• IFRS for SMEs, provided that company
meets scoping requirements outlined in
the IFRS for SMEs
Private companies whose public interest
score for the particular financial year is
less than 100, and whose statements are
internally compiled
The financial reporting standard as
determined by the company
 The following companies’ financial statements are subject
to an audit (Regulation 28):
 Public company;
 Private company who holds assets in excess of R5 million
in a fiduciary capacity;
 Private company with a public interest score of 350 or
more;
 Private company with a public interest score of at least
100, but less than 350 and of which the financial
statements are compiled internally; and
 Private company that voluntarily decides that the financial
statements are subject to an audit.
 IAS 1 Presentation of Financial Statements
sets out overall requirements for the
presentation of financial statements,
guidelines for their structure and minimum
requirements for their content.
 A complete set of financial statements
comprises:
 a statement of profit or loss for the reporting
period;
 a statement of changes in equity for the
reporting period;
 a statement of financial position as at the
reporting date;
 a statement of cash flows for the reporting
period; and
 notes comprising a summary of the significant
accounting policies and other explanatory
information.
 Financial statements are a structured exposition of the
financial position and the financial performance of the
reporting entity. The objective of general purpose financial
statements is to provide financial information about the
financial position, the financial performance and the cash
flow of the reporting entity, which is useful to a wide
range of users in making economic decisions. Financial
statements also reflect the result of the stewardship of an
entity's management over the resources entrusted to
them. To achieve this objective, financial statements
provide information about the reporting entity’s assets,
liabilities, equity, income, expenses and cash flow.(IAS
1.09)
To achieve this objective, financial statements should have:
 general; as well as
 qualitative characteristics and should furthermore comply
with the stipulations of IFRS.
and should furthermore comply with the stipulations of IFRS.
To ensure fair presentation, financial statements should have
qualitative characteristics that influence the quality of the
financial statements, but also general features. There is
some overlapping between the general features and
qualitative characteristics
Subsequently, attention is paid on an introductory basis to
the characteristics that financial information should dispose
of to be useful.
For financial information to be useful it should have the
fundamental qualitative characteristics of financial
information, namely that it must be relevant and a faithful
representation of what it purports to represent. Apart from
the fundamental qualitative characteristics of financial
information, the enhancing qualitative characteristics of
financial information, which enhances the usefulness of
information that is relevant and faithfully represented, are
distinguished. The following enhancing qualitative
characteristics are distinguished, namely comparability,
verifiability, timeliness and understand ability
Fair presentation and compliance with IFRSs
 Financial statements must fairly/faithfully present the financial
position, financial performance and cash flows of an entity. This
requires the faithful representation of the effects of
transactions, other events and conditions in accordance with the
definitions and recognition criteria for assets, liabilities, income
and expenses, as set out in the Framework 2010. The application
of IFRSs, with additional disclosure, when necessary, is presumed
to result in financial statements that achieve a fair/faithful
presentation. (IAS 1.15)
 The reporting entity normally prepares
financial statements on the assumption that
the entity is a going concern and will
therefore continue in operation for the
foreseeable future.
 In order to achieve the set objectives, the statement of profit or
loss, the statement of changes in equity and the statement of
financial position are prepared from accounting records in which
the effect of transactions and events are accumulated in
accordance with accrual accounting, where applicable.
 In accordance with accrual accounting, the effect of transactions
and events are recognised in the period in which it occurs, even
if the resulting cash inflow and cash outflow occurs in a different
period. (Framework 2010, OB17) Or stated differently, in
accordance with the accrual basis of accounting, items are
recognised as assets, liabilities, equity, income and expenses
(that is the elements of financial statements) when the items
satisfy the definition and recognition criteria of that element.
(IAS 1.28) The practical implication of accrual accounting is that
the purchase of an asset on credit, the receipt of a loan, the sale
of trade inventories on credit, the incurrence of an expense on
credit and the subsequent settlement of the debt, are separate
transactions.
 The concept of materiality and aggregation
has limited application and mainly plays a
role in the decision regarding which
information should be disclosed in a note in
respect of the expenses aggregated and
presented per function.(IAS 1.29 and 1.30).
Income and expense may not be offset (against each other) if it
relates to income and expenses from normal operating activities,
for example sales and cost of sales a represented separately in the
statement of profit or loss. Offsetting is on the other hand allowed
in respect of the sale of a non-current asset such as a vehicle. In
the case of the sale of an old delivery vehicle by an entity, the
carrying amount of the vehicle sold is subtracted from the proceeds
with the sale of the vehicle in order to calculate the profit or loss
on the sale of the vehicle and consequently to present and disclose
the profit or loss. If two PPE items of the same category (e.g..
vehicles) were sold, one at a profit and the other at a loss, the
profit and loss will be offset and be disclosed as a net profit or loss
on the disposal of the PPE item(vehicles). In this case, the profit or
loss on the disposal of PPE items of different categories (e.g.
vehicles and equipment) will be disclosed separately. The
presentation of trade receivables after the allowance for doubtful
debts was offset, does not represent
offsetting. (IAS 1.32 and .33)
Frequency of
reporting
 In respect of all amounts in the current
year’s financial statements, comparative
amounts of the previous period must be
presented. (IAS 1.38)
Statement of profit or loss
 Fair value adjustment of listed shares are recognised and
presented as income.
 With reference to the framework of the statement of
profit or loss, attention is paid to a few aspects of the
presentation and disclosure of income.
 In this case the first line item in the statement of profit or
loss, namely revenue, includes only income from the sale
of merchandise, net of returns (in), discounts and value
added tax.
 There is an accounting policy note in respect of the
recognition of income from sales (note3.10 of the
framework), as well as a note to the line item “Revenue”
(note 5 of the framework)in the statement of profit or
loss, which states the fact that revenue comprises only
income from the sale of merchandise.
Income items, other than income from the sale of merchandise, are presented in the
following three line items in the statement of profit or loss:
 Other income
This line item includes items such as:
 Profit on the disposal of PPE items (per PPE category) or Trademarks
 Insurance claim proceeds in respect of a PPE item destroyed in an incident;
 Profits arising from changes in the fair value of investments in listed shares or
investment property and
 Rent income from investment property
Detail in respect of the abovementioned items are disclosed in a note to the statement
of profit or loss, called “Profit before tax”.
 Income from subsidiary
This line item includes income such as dividends and management fees received from a
subsidiary .
 Income from financial investments
This line item includes interest received on a fixed term deposit as well as dividends
received in respect of investments in listed or unlisted shares of companies, which are
not subsidiaries.
With reference to the framework of the statement of profit or loss, attention is paid to
a few aspects of the presentation and disclosure of expenses.
Cost of sales is presented as a separate line item
 Expenses may be presented in the statement of profit or loss by using a
classification that relates to the nature of the expenses or to a
classification that relates to the functions within the entity in respect of
which the expenses are incurred. In this work, expenses in the case of
companies are presented in the statement of profit or loss according to
the function thereof.
 When expenses are presented according to the nature thereof, line
items such as employee benefits expense, water and electricity,
transport costs, insurance, etc. are used. This presentation is generally
found with financial statements which are prepared for internal purposes
(IAS 1.102) or with financial statements that are prepared for a sole
trader.
 In this case , expenses in the case of companies are presented in
accordance with the function it relates to. The following three line items
are used to present expenses, other thancost of sales, finance costs and
income tax expense:
 Distribution costs;
 Administrative expenses; and
 Other expenses. (IAS 1.103)
 At the end of the reporting period, expense accounts are closed off against retained
earnings. In the case of the presentation of expenses according to the function thereof,
the accounting system would be set up in such a way that the expenses are automatically
allocated to the function it relates to.
 The “Profit before tax” note must inter alia disclose the following expenses:
 Depreciation – per category of property, plant and equipment (IAS 1.104);
 Amortisation – trademarks (IAS 1.104);
 Impairment loss – property, plant and equipment (IAS 36);
 Impairment loss – trademarks (IAS 36);
 Employee benefit expense (IAS 1.104);
 Settlement of law suits (IAS 1.98);
 Management-, technical-, administrative- and secretarial services (to non-employees)(IAS
1.104);
 Auditors’ remuneration (according to tradition);
 Directors’ remuneration (Section 69);
 Loss on disposal of PPE items (per PPE category) and Intangible assets (per category)(IAS
1.104);
 Loss on PPE items destroyed in an incident (IAS 1.104);
 Operating lease (IAS 17); and
 Losses arising from changes in the fair value of investments in listed shares or
 investment property
Statement of financial position
 The statement of financial position indicates the financial
state/position of the entity at a specific date, usually the
reporting date. The statement of financial position deals with the
assets, liabilities and equity of an entity in a specific format.
 Assets consist of various items and are presented in the
statement of financial position under two classification headings,
namely non-current assets and current assets. (IAS 1.66)
 Non-current assets are defined as all assets that are not current
assets. (IAS 1.66)
 An entity will classify an asset as a current asset if:
 the asset is primarily held for the purposes of trading, with the
expectation to sell or use the asset within the normal operating
cycle (e.g. trade inventories and trade receivables); or
 the asset will realise into cash within twelve months from the
current reporting date (e.g. term deposit); or
 the asset is cash or cash equivalents. (IAS 1.66)
 Liabilities consist of various liability-items and are presented in
the statement of financial position under two classification
headings, namely non-current liabilities and current liabilities.
 Non-current liabilities are defined as all liabilities that are not
current liabilities.
 An entity will classify a liability as a current liability if:
 it is the expectation to settle the liability in cash within the
normal operating cycle (e.g. other payables); or
 the liability is primarily held for trading (e.g. trade payables); or
 the liability has a settlement date that falls within twelve
months from the current reporting date (e.g. a bank loan)
The framework for the presentation and disclosure in respect of financial
statements are prepared
with reference to IFRS and is applicable to private- and public
companies.
1.COMPLIANCE WITH IFRS (IAS 1.16)
The financial statements have been prepared in
accordance with the International Financial
Reporting Standards (IFRSs) as issued by the
International Accounting Standards Board(IASB).
2.MEASUREMENT BASES (IAS 1.117)
The financial statements have been prepared in
accordance with the historical-cost basis, with the
exception of investment property as well as
financial investments which are shown at fair
value and inventories which are shown at the
lower of cost and net realisable value.
3.ACCOUNTING POLICY
3.1 Property, plant and equipment
Items of property, plant and equipment are measured at cost less accumulated depreciation
and less accumulated impairment losses.
Depreciation is charged so as to allocate the cost of assets less their estimated residual
values over their estimated useful lives to an expense. The following depreciation methods
and annual rates (where applicable) are used to depreciate property, plant and equipment:
Land no depreciation is written off on land
Buildings 2% per year on the straight line method
Machinery 20% per year on the straight line method
Vehicles 32% per year on the diminishing balance method
If there is an indication that there has been a significant change in the useful life, residual
value or of the utilisation pattern of assets, the depreciation is revised prospectively to
reflect
the new estimates.
Impairment of assets
At each reporting date, property, plant and equipment are reviewed to determine whether
there is any indication that those assets have suffered an impairment loss. If there is an
indication of possible impairment, the recoverable amount of any affected asset is estimated
and compared with its carrying amount. If the estimated recoverable amount is lower, the
carrying amount is reduced to its estimated recoverable amount, and an impairment loss is
recognised immediately.
3.2 Investment property
Investment property is property held to earn rentals and/or for capital
appreciation (including property under construction for such purposes).
Investment property is initially measured at its cost, including
transaction costs. Subsequent to initial recognition, investment property
is measured at fair value. Profits and losses arising from changes in the
fair value of investment property are included in profit or loss in the
period in which they arise.
3.3 Intangible assets
Purchased intangible assets are measured at cost less accumulated
amortisation (and accumulated impairment losses). Amortisation is
charged so as to allocate the cost of the intangible assets over their
estimated useful lives to an expense. Intangible assets are amortised
on the straight line method at the following rates:
Trademarks xx%
Patents xx%
3.4 Investment in subsidiary
Investment in subsidiary is measured at cost price less accumulated
impairment
3.5 Financial investments
3.5.1 Listed shares
Investments in listed shares are initially recognised at cost price (excluding
any transaction costs). Subsequent to initial recognition, investments in
listed shares are measured at fair value. Profits and losses arising from
changes in the fair value of investments in listed shares are included in
profit or loss in the period in which they arise
3.5.2 Unlisted shares
Investments in unlisted shares are initially recognised at cost price
(including transaction costs). Subsequent to initial recognition,
investments in unlisted shares are measured at cost price less
accumulated impairment (if applicable).
3.6 Inventories
Trade inventories are measured at the lower of cost and net realisable
value. Cost is calculated by using the FIFO cost formula (or the weighted
average cost formula, if applicable).
3.7 Financial assets
Term deposits are initially recognised at cost price.
Subsequent measurement occurs at amortised cost by applying
the effective interest rate method.
3.8 Long term borrowings
Loans are measured at amortised cost by using the effective interest
rate method. The interest expense is recognised on the basis of the
effective interest rate method and is included in finance costs
3.9a Finance leases
Assets held in accordance with finance lease agreements are
capitalised. Depreciation is written off on these assets at rates
deemed appropriate to write the assets off over the lease
term. A finance lease liability is recognised with inception of the
lease and is reduced with the capital portion of each instalment.
The finance lease costs are recognised over the term of the lease in
accordance with the effective interest rate method.
3.9b Operating leases
Operating lease payments are recognised as an expense against profit
or loss over the term of the relevant lease on a straight line basis.
3.10 Recognition of revenue and other income
Revenue is measured at the fair value of the consideration received or
receivable, excluding discounts, rebates and value added tax. Income
from the sale of goods is recognised when the significant risks and
rewards associated with ownership of the goods have passed to the
buyer. Dividends are recognised according to the accrual basis of
accounting when the dividends are declared. Royalties are recognised in
accordance with the accrual basis and taking into account the
stipulations of the agreement.
5 Revenue
Revenue comprises: R
Net sales of merchandise xxx
6 Cost of sales
Included in cost of sales are: R
Loss with write-off of specific inventory items to net realisable value xxx
Write-off of inventory shortages in respect of certain inventory items xxx
Loss due to inventories destroyed in an incident xxx
Insurance claim proceeds in respect of inventories destroyed in an
incident xxx
7 Income from subsidiary
R
Dividends xxx
Management fee xxx
xxx
8 Income from financial investments
R
Listed
Dividends xxx
Unlisted
Dividends xxx
Interest xxx
xxx
Total income from financial investments xxx
9 Finance costs
Finance costs comprise: R
Finance costs on bank overdraft xxx
Finance costs on bank loans xxx
Finance costs on suppliers’ loans xxx
Finance costs on mortgage bond xxx
Finance costs on finance lease xxx
Finance costs on specific loan xxx
xxx
Interest income on unutilised funds from specific loan (xxx)
Interest capitalised against asset under construction (xxx)
xxx
10 Profit before tax
Profit before tax is shown after inter alia the following items, which are
items additional to the income and expenses presented as separate line
items, had been taken into account:
. .
Income R
Profit on disposal of PPE items xxx
Insurance claim proceeds in respect of a PPE item
destroyed in an incident xxx
Profit on disposal of intangible assets xxx
Profit with the fair value adjustment of investments in
listed shares xxx
Profit on the disposal of investments in
unlisted shares xxx
Profit with the fair value adjustment of investment
property xxx
Rent income from investment property xxx
R
 Depreciation – per category of property, plant and equipment xxx
 Amortisation – trademarks xxx
 Impairment loss – property, plant and equipment xxx
 Impairment loss – intangible assets xxx
 Impairment loss – unlisted shares xxx
 Employee benefit expense xxx
 Settlement of law suits xxx
 Management-, technical-, administrative- and secretarial services (to non-employees) xxx
 Auditors’ remuneration xxx
 For audit/audit review xxx
 Other services (specify the service) xxx
 Expenses (no need to specify) xxx
 Directors’ remuneration
Executive directors xxx
 Emoluments xxx
Non-executive directors xxx
 Emoluments xxx
 Loss on disposal of PPE items (per PPE category) xxx
 Loss on PPE items destroyed in an incident xxx
 Loss on disposal of intangible assets (per category) xxx
 Operating lease – state the type of asset (eg. vehicles/buildings) xxx
 Loss with the fair value adjustment of investments in listed shares xxx
 Loss on the disposal of investments in unlisted shares xxx
 Loss with the fair value adjustment of investment property xxx
11 Income tax expense
R
Current tax xxx
12 Earnings per share
The calculation of earnings per share is based on earnings of Rxxx and on
a weighted average number of ordinary issued shares of xxx.
14 Investment property
R
At fair value
Balance at beginning of the year xxx
Additions at cost xxx
Investment property under construction at cost xxx
Disposals at fair value (xxx)
Profit/(loss) on fair value adjustment xxx
Balance at end of the year xxx
16 Investment in subsidiary
R
xxx (yy%) Ordinary shares in ABC Ltd at cost price xxx
Less: accumulated impairment (if applicable) (xxx)
xxx
17 Financial investments
Listed at fair value R
xxx (yy%) Ordinary shares in XYZ Ltd xxx
Unlisted at cost price
xxx (yy%) Ordinary shares in FGH Ltd xxx
Less: Accumulated impairment (if applicable) (xxx)
xxx
Total financial investments xxx
18 Inventories
Inventories comprise: R
Merchandise xxx
Consumables xxx
xxx
Inventories are pledged as security for the bank loan to the
19 Trade receivables
R
Trade receivables xxx
Less: allowance for doubtful debts (xxx)
xxx
The allowance for doubtful debts was increased with Rxxx during the
course of the year.
20 Share capital
Authorised
xxx Ordinary shares
xxx y% Preference shares
Issued
xxx Ordinary shares xxx
xxx y% Preference shares xxx
xxx
Number of shares y% preference
Ordinary shares shares
Reconciliation of number of shares issued
Issued at the beginning of the reporting period xxx xxx
Issued during the reporting period xxx xxx
Issued at the end of the reporting period xxx xxx
21 Long term borrowings
Detail of long term borrowings are as follows:
Secured R
Mortgage bond xxx
Property with a carrying amount of Rxxx is pledged as security for the
mortgage
bond.
The interest rate is xx% per year and the loan is repayable in xxx equal
annual
instalments of Rxxx each as from xxx 20.11
Less: portion payable within 12 months transferred to current
liabilities (xxx)
xxx
Bank loan xxx
Inventories with a cost price of Rxxx are pledged as security for the bank
loan.
The interest rate is xx% per year and the loan is repayable in xxx equal
annual
instalments of Rxxx each as from xxx 20.10.
Less: portion payable within 12 months transferred to current liabilities
(xxx)
xxx
Supplier’s loan xxx
A plant item with carrying amount of Rxxx is pledged as security for the
supplier’s
loan.
The interest rate is xx% per year and the loan as well as the interest is
repayable
in one amount on xxx 20.10
OR
The interest rate is xx% per year and the loan is repayable in xxx equal
annual
instalments of Rxxx each as from xxx 20.10
Less: portion payable within 12 months transferred to
current liabilities (xxx)
xxx
Finance lease loan xxx
A vehicle with a carrying amount of Rxxx is pledged as security for the
finance
lease loan.
The loan incurs interest at xx% per year and is repayable in xxx equal
annual
instalments of Rxxx each from xxx 20.7.
Ownership of the asset transfers to the entity after payment of the last
instalment.
Less: portion payable within 12 months transferred to
current liabilities (xxx)
xxx
Unsecured
Shareholders loan account xxx
The interest rate is xx% per year and the loan has no fixed
repayment conditions. xxx
22 Short term provisions
R
Balance at the beginning of the year xxx
Additional provision xxx
Balance at the end of the year xxx
The provision was created in respect of a claim by the local
authority for alleged environmental pollution. The case will probably be
adjudicated by the court during the second half of 20.11. The court ruling
may also have an influence on the possible amount payable.
23 Contractual liability
A contractual liability exists in respect of plant under construction to the
amount of Rxxx.
24 Contingent liability
A claim was instituted against the company for alleged damage caused by
an alleged
defective product. It is unlikely that a future expense will be incurred in
this regard.
(Note: An entity should compile this note in consultation with its legal
representatives.)
25 Change in estimate
During the year, the estimated remaining useful life of (the asset)
was extended from xx years to xx years. The effect of the change in
estimate was to increase/reduce the depreciation
expense with Rxxx.
OR
During the year the estimated residual value of (the asset) of Rxxx
changed to Rxxx. The effect of the change in estimate was to
increase/decrease the depreciation expense with
Rxxx.
OR
From the beginning of 20.x, the depreciation method of (the asset)
changed from the xxx method to the xxx method. The effect of the
change in the depreciation method was to increase/decrease the
depreciation expense with Rxxx.
26 Future minimum operating lease payments
R
Payable within a year xxx
Payable after one year, but within xxx (should be <5) years xxx
Payable after five years xxx
xxx
Companies Act (71 of 2008)
Marx, Van der Watt and Bourne (2012)
Dynamic Auditing, Chapter 2, Tenth
Edition (Durban
LexisNexis)
Delport P (2011) The new Companies Act
Manual Including Close Corporations and
Partnerships,
Second Edition (Durban LexisNexis

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Financial statements

  • 2.  Financial statements are the presentation of balances in the three statements, namely the statement of profit or loss, the statement of changes in equity and the statement of financial position. The fourth statement, namely the statement of cash flows  These statements focused on the presentation, and not necessarily on the disclosure, of balances because it was prepared for the owner and the employees of the entity, who are familiar with the circumstances and activities of the entity. The financial statements prepared in this work up to now, are also known as financial statements for internal purposes.  Financial statements prepared for internal purposes, has the characteristic that the expenses in the statement of profit or loss basically represent all the balances of the general ledger expense accounts. Smaller expenses are presented by adding these expenses together in a line item called “other expenses”. With regards to internal financial statements, expenses are therefore presented with reference to the nature of the expense.  Internal financial statements furthermore have the characteristic that, besides the amounts as presented in the financial statements, limited additional information is disclosed in narrative notes. The reason for this is that internal financial statements are prepared for users that are familiar with the circumstances and activities of the entity. Financial statements prepared for internal purposes do not have much utility for external parties such as the bank or payables of the entity.
  • 3. Already at the beginning of the previous century, legislators recognised the importance of financial statements for users that are not involved in the management of a company, such as shareholders, banks, payables and the government of a country. In the RSA, the Companies Act of 1926 contained stipulations regarding so-called published financial statements which, besides being published in the press, had to be filed with the registrar of companies. The published financial statements also had to be available to shareholders. The government, banks and payable usually insisted on a copy of the statements. The contents of these statements were, to a large extent, regulated by the Fourth schedule of the Companies Act.
  • 4.
  • 5.  Accounting records  The company must keep accurate and complete accounting records at or accessible from the registered office in at least one of the official languages to enable the proper compilation of financial statements and to conduct an audit or review as required by the Act  The prescribed records should include records of all assets and liabilities, loans to directors, prescribed officers and employees, liabilities and obligations, property held in fiduciary capacity, revenue and expenses, and stock.
  • 6.  be prepared within six months of the year-end;  be prepared according to the applicable accounting standards  fairly present the state of affairs and business of the company, and explain the transactions and financial position;  show the assets, liabilities and equity, as well as the company's income and expenses;  disclose the date on which the statements were approved, as well as the accounting period;  on the first page state whether it is audited, reviewed or not audited or reviewed;  include an auditor’s report if the statements are audited
  • 7.  include a report by the directors with respect to the state of affairs, the business and profit or loss of the company, including:  any matter material for the shareholders to appreciate the company’s state of affairs; and  any prescribed information;  be approved by the board of directors and signed by an authorised director; and  be presented to the first shareholders’ meeting after the statements have been approved by the board. Financial statements may not be false, misleading or incomplete, and any person who is a party to the preparation, approval, dissemination or publication of such statements thereof is guilty of an offence. (Sections 29 and 30)
  • 8.  The public interest score is an indication of the extent of the public interest in a company. The extent of the public interest score of a private company determines the reporting standards applicable to the company as well as whether the private company’s financial statements are subject to an audit or an audit review.  The public interest score is calculated by awarding 1 mark for each of the following:  Every R1 million turnover;  Every employee (average number);  Every security holder; and  Every R1 million third party obligation (Regulation 26).
  • 9.  The following summary shows the financial reporting standards that should be applied in terms of the Companies Act, 2008 by public- and private companies to all financial years commencing on or after 1 May 2011 (Regulation26) Public companies listed on an exchange IFRS Public companies not listed on an exchange One of • IFRS; or • IFRS for SMEs, provided that company meets scoping requirements outlined in the IFRS for SMEs Private companies whose public interest score for the particular financial year is at least 350 OR who holds assets in excess of R5 million in a fiduciary capacity One of – • IFRS; or • IFRS for SMEs, provided that company meets scoping requirements outlined in the IFRS for SMEs Private companies whose public interest score for the particular financial year is at least 100, but less than 350 One of – • IFRS; or • IFRS for SMEs, provided that company meets scoping requirements outlined in the IFRS for SMEs Private companies whose public interest score for the particular financial year is less than 100, and whose statements are independently compiled One of – • IFRS; or • IFRS for SMEs, provided that company meets scoping requirements outlined in the IFRS for SMEs Private companies whose public interest score for the particular financial year is less than 100, and whose statements are internally compiled The financial reporting standard as determined by the company
  • 10.  The following companies’ financial statements are subject to an audit (Regulation 28):  Public company;  Private company who holds assets in excess of R5 million in a fiduciary capacity;  Private company with a public interest score of 350 or more;  Private company with a public interest score of at least 100, but less than 350 and of which the financial statements are compiled internally; and  Private company that voluntarily decides that the financial statements are subject to an audit.
  • 11.  IAS 1 Presentation of Financial Statements sets out overall requirements for the presentation of financial statements, guidelines for their structure and minimum requirements for their content.
  • 12.  A complete set of financial statements comprises:  a statement of profit or loss for the reporting period;  a statement of changes in equity for the reporting period;  a statement of financial position as at the reporting date;  a statement of cash flows for the reporting period; and  notes comprising a summary of the significant accounting policies and other explanatory information.
  • 13.  Financial statements are a structured exposition of the financial position and the financial performance of the reporting entity. The objective of general purpose financial statements is to provide financial information about the financial position, the financial performance and the cash flow of the reporting entity, which is useful to a wide range of users in making economic decisions. Financial statements also reflect the result of the stewardship of an entity's management over the resources entrusted to them. To achieve this objective, financial statements provide information about the reporting entity’s assets, liabilities, equity, income, expenses and cash flow.(IAS 1.09)
  • 14. To achieve this objective, financial statements should have:  general; as well as  qualitative characteristics and should furthermore comply with the stipulations of IFRS. and should furthermore comply with the stipulations of IFRS. To ensure fair presentation, financial statements should have qualitative characteristics that influence the quality of the financial statements, but also general features. There is some overlapping between the general features and qualitative characteristics
  • 15. Subsequently, attention is paid on an introductory basis to the characteristics that financial information should dispose of to be useful. For financial information to be useful it should have the fundamental qualitative characteristics of financial information, namely that it must be relevant and a faithful representation of what it purports to represent. Apart from the fundamental qualitative characteristics of financial information, the enhancing qualitative characteristics of financial information, which enhances the usefulness of information that is relevant and faithfully represented, are distinguished. The following enhancing qualitative characteristics are distinguished, namely comparability, verifiability, timeliness and understand ability
  • 16. Fair presentation and compliance with IFRSs  Financial statements must fairly/faithfully present the financial position, financial performance and cash flows of an entity. This requires the faithful representation of the effects of transactions, other events and conditions in accordance with the definitions and recognition criteria for assets, liabilities, income and expenses, as set out in the Framework 2010. The application of IFRSs, with additional disclosure, when necessary, is presumed to result in financial statements that achieve a fair/faithful presentation. (IAS 1.15)
  • 17.  The reporting entity normally prepares financial statements on the assumption that the entity is a going concern and will therefore continue in operation for the foreseeable future.
  • 18.  In order to achieve the set objectives, the statement of profit or loss, the statement of changes in equity and the statement of financial position are prepared from accounting records in which the effect of transactions and events are accumulated in accordance with accrual accounting, where applicable.  In accordance with accrual accounting, the effect of transactions and events are recognised in the period in which it occurs, even if the resulting cash inflow and cash outflow occurs in a different period. (Framework 2010, OB17) Or stated differently, in accordance with the accrual basis of accounting, items are recognised as assets, liabilities, equity, income and expenses (that is the elements of financial statements) when the items satisfy the definition and recognition criteria of that element. (IAS 1.28) The practical implication of accrual accounting is that the purchase of an asset on credit, the receipt of a loan, the sale of trade inventories on credit, the incurrence of an expense on credit and the subsequent settlement of the debt, are separate transactions.
  • 19.  The concept of materiality and aggregation has limited application and mainly plays a role in the decision regarding which information should be disclosed in a note in respect of the expenses aggregated and presented per function.(IAS 1.29 and 1.30).
  • 20. Income and expense may not be offset (against each other) if it relates to income and expenses from normal operating activities, for example sales and cost of sales a represented separately in the statement of profit or loss. Offsetting is on the other hand allowed in respect of the sale of a non-current asset such as a vehicle. In the case of the sale of an old delivery vehicle by an entity, the carrying amount of the vehicle sold is subtracted from the proceeds with the sale of the vehicle in order to calculate the profit or loss on the sale of the vehicle and consequently to present and disclose the profit or loss. If two PPE items of the same category (e.g.. vehicles) were sold, one at a profit and the other at a loss, the profit and loss will be offset and be disclosed as a net profit or loss on the disposal of the PPE item(vehicles). In this case, the profit or loss on the disposal of PPE items of different categories (e.g. vehicles and equipment) will be disclosed separately. The presentation of trade receivables after the allowance for doubtful debts was offset, does not represent offsetting. (IAS 1.32 and .33)
  • 22.  In respect of all amounts in the current year’s financial statements, comparative amounts of the previous period must be presented. (IAS 1.38)
  • 23. Statement of profit or loss  Fair value adjustment of listed shares are recognised and presented as income.  With reference to the framework of the statement of profit or loss, attention is paid to a few aspects of the presentation and disclosure of income.  In this case the first line item in the statement of profit or loss, namely revenue, includes only income from the sale of merchandise, net of returns (in), discounts and value added tax.  There is an accounting policy note in respect of the recognition of income from sales (note3.10 of the framework), as well as a note to the line item “Revenue” (note 5 of the framework)in the statement of profit or loss, which states the fact that revenue comprises only income from the sale of merchandise.
  • 24. Income items, other than income from the sale of merchandise, are presented in the following three line items in the statement of profit or loss:  Other income This line item includes items such as:  Profit on the disposal of PPE items (per PPE category) or Trademarks  Insurance claim proceeds in respect of a PPE item destroyed in an incident;  Profits arising from changes in the fair value of investments in listed shares or investment property and  Rent income from investment property Detail in respect of the abovementioned items are disclosed in a note to the statement of profit or loss, called “Profit before tax”.  Income from subsidiary This line item includes income such as dividends and management fees received from a subsidiary .  Income from financial investments This line item includes interest received on a fixed term deposit as well as dividends received in respect of investments in listed or unlisted shares of companies, which are not subsidiaries. With reference to the framework of the statement of profit or loss, attention is paid to a few aspects of the presentation and disclosure of expenses.
  • 25. Cost of sales is presented as a separate line item  Expenses may be presented in the statement of profit or loss by using a classification that relates to the nature of the expenses or to a classification that relates to the functions within the entity in respect of which the expenses are incurred. In this work, expenses in the case of companies are presented in the statement of profit or loss according to the function thereof.  When expenses are presented according to the nature thereof, line items such as employee benefits expense, water and electricity, transport costs, insurance, etc. are used. This presentation is generally found with financial statements which are prepared for internal purposes (IAS 1.102) or with financial statements that are prepared for a sole trader.  In this case , expenses in the case of companies are presented in accordance with the function it relates to. The following three line items are used to present expenses, other thancost of sales, finance costs and income tax expense:  Distribution costs;  Administrative expenses; and  Other expenses. (IAS 1.103)
  • 26.  At the end of the reporting period, expense accounts are closed off against retained earnings. In the case of the presentation of expenses according to the function thereof, the accounting system would be set up in such a way that the expenses are automatically allocated to the function it relates to.  The “Profit before tax” note must inter alia disclose the following expenses:  Depreciation – per category of property, plant and equipment (IAS 1.104);  Amortisation – trademarks (IAS 1.104);  Impairment loss – property, plant and equipment (IAS 36);  Impairment loss – trademarks (IAS 36);  Employee benefit expense (IAS 1.104);  Settlement of law suits (IAS 1.98);  Management-, technical-, administrative- and secretarial services (to non-employees)(IAS 1.104);  Auditors’ remuneration (according to tradition);  Directors’ remuneration (Section 69);  Loss on disposal of PPE items (per PPE category) and Intangible assets (per category)(IAS 1.104);  Loss on PPE items destroyed in an incident (IAS 1.104);  Operating lease (IAS 17); and  Losses arising from changes in the fair value of investments in listed shares or  investment property
  • 27. Statement of financial position  The statement of financial position indicates the financial state/position of the entity at a specific date, usually the reporting date. The statement of financial position deals with the assets, liabilities and equity of an entity in a specific format.  Assets consist of various items and are presented in the statement of financial position under two classification headings, namely non-current assets and current assets. (IAS 1.66)  Non-current assets are defined as all assets that are not current assets. (IAS 1.66)  An entity will classify an asset as a current asset if:  the asset is primarily held for the purposes of trading, with the expectation to sell or use the asset within the normal operating cycle (e.g. trade inventories and trade receivables); or  the asset will realise into cash within twelve months from the current reporting date (e.g. term deposit); or  the asset is cash or cash equivalents. (IAS 1.66)
  • 28.  Liabilities consist of various liability-items and are presented in the statement of financial position under two classification headings, namely non-current liabilities and current liabilities.  Non-current liabilities are defined as all liabilities that are not current liabilities.  An entity will classify a liability as a current liability if:  it is the expectation to settle the liability in cash within the normal operating cycle (e.g. other payables); or  the liability is primarily held for trading (e.g. trade payables); or  the liability has a settlement date that falls within twelve months from the current reporting date (e.g. a bank loan)
  • 29. The framework for the presentation and disclosure in respect of financial statements are prepared with reference to IFRS and is applicable to private- and public companies.
  • 30. 1.COMPLIANCE WITH IFRS (IAS 1.16) The financial statements have been prepared in accordance with the International Financial Reporting Standards (IFRSs) as issued by the International Accounting Standards Board(IASB). 2.MEASUREMENT BASES (IAS 1.117) The financial statements have been prepared in accordance with the historical-cost basis, with the exception of investment property as well as financial investments which are shown at fair value and inventories which are shown at the lower of cost and net realisable value.
  • 31. 3.ACCOUNTING POLICY 3.1 Property, plant and equipment Items of property, plant and equipment are measured at cost less accumulated depreciation and less accumulated impairment losses. Depreciation is charged so as to allocate the cost of assets less their estimated residual values over their estimated useful lives to an expense. The following depreciation methods and annual rates (where applicable) are used to depreciate property, plant and equipment: Land no depreciation is written off on land Buildings 2% per year on the straight line method Machinery 20% per year on the straight line method Vehicles 32% per year on the diminishing balance method If there is an indication that there has been a significant change in the useful life, residual value or of the utilisation pattern of assets, the depreciation is revised prospectively to reflect the new estimates. Impairment of assets At each reporting date, property, plant and equipment are reviewed to determine whether there is any indication that those assets have suffered an impairment loss. If there is an indication of possible impairment, the recoverable amount of any affected asset is estimated and compared with its carrying amount. If the estimated recoverable amount is lower, the carrying amount is reduced to its estimated recoverable amount, and an impairment loss is recognised immediately.
  • 32. 3.2 Investment property Investment property is property held to earn rentals and/or for capital appreciation (including property under construction for such purposes). Investment property is initially measured at its cost, including transaction costs. Subsequent to initial recognition, investment property is measured at fair value. Profits and losses arising from changes in the fair value of investment property are included in profit or loss in the period in which they arise. 3.3 Intangible assets Purchased intangible assets are measured at cost less accumulated amortisation (and accumulated impairment losses). Amortisation is charged so as to allocate the cost of the intangible assets over their estimated useful lives to an expense. Intangible assets are amortised on the straight line method at the following rates: Trademarks xx% Patents xx%
  • 33. 3.4 Investment in subsidiary Investment in subsidiary is measured at cost price less accumulated impairment 3.5 Financial investments 3.5.1 Listed shares Investments in listed shares are initially recognised at cost price (excluding any transaction costs). Subsequent to initial recognition, investments in listed shares are measured at fair value. Profits and losses arising from changes in the fair value of investments in listed shares are included in profit or loss in the period in which they arise 3.5.2 Unlisted shares Investments in unlisted shares are initially recognised at cost price (including transaction costs). Subsequent to initial recognition, investments in unlisted shares are measured at cost price less accumulated impairment (if applicable). 3.6 Inventories Trade inventories are measured at the lower of cost and net realisable value. Cost is calculated by using the FIFO cost formula (or the weighted average cost formula, if applicable).
  • 34. 3.7 Financial assets Term deposits are initially recognised at cost price. Subsequent measurement occurs at amortised cost by applying the effective interest rate method. 3.8 Long term borrowings Loans are measured at amortised cost by using the effective interest rate method. The interest expense is recognised on the basis of the effective interest rate method and is included in finance costs 3.9a Finance leases Assets held in accordance with finance lease agreements are capitalised. Depreciation is written off on these assets at rates deemed appropriate to write the assets off over the lease term. A finance lease liability is recognised with inception of the lease and is reduced with the capital portion of each instalment. The finance lease costs are recognised over the term of the lease in accordance with the effective interest rate method. 3.9b Operating leases Operating lease payments are recognised as an expense against profit or loss over the term of the relevant lease on a straight line basis.
  • 35. 3.10 Recognition of revenue and other income Revenue is measured at the fair value of the consideration received or receivable, excluding discounts, rebates and value added tax. Income from the sale of goods is recognised when the significant risks and rewards associated with ownership of the goods have passed to the buyer. Dividends are recognised according to the accrual basis of accounting when the dividends are declared. Royalties are recognised in accordance with the accrual basis and taking into account the stipulations of the agreement. 5 Revenue Revenue comprises: R Net sales of merchandise xxx 6 Cost of sales Included in cost of sales are: R Loss with write-off of specific inventory items to net realisable value xxx Write-off of inventory shortages in respect of certain inventory items xxx Loss due to inventories destroyed in an incident xxx Insurance claim proceeds in respect of inventories destroyed in an incident xxx
  • 36. 7 Income from subsidiary R Dividends xxx Management fee xxx xxx 8 Income from financial investments R Listed Dividends xxx Unlisted Dividends xxx Interest xxx xxx Total income from financial investments xxx
  • 37. 9 Finance costs Finance costs comprise: R Finance costs on bank overdraft xxx Finance costs on bank loans xxx Finance costs on suppliers’ loans xxx Finance costs on mortgage bond xxx Finance costs on finance lease xxx Finance costs on specific loan xxx xxx Interest income on unutilised funds from specific loan (xxx) Interest capitalised against asset under construction (xxx) xxx 10 Profit before tax Profit before tax is shown after inter alia the following items, which are items additional to the income and expenses presented as separate line items, had been taken into account:
  • 38. . . Income R Profit on disposal of PPE items xxx Insurance claim proceeds in respect of a PPE item destroyed in an incident xxx Profit on disposal of intangible assets xxx Profit with the fair value adjustment of investments in listed shares xxx Profit on the disposal of investments in unlisted shares xxx Profit with the fair value adjustment of investment property xxx Rent income from investment property xxx
  • 39. R  Depreciation – per category of property, plant and equipment xxx  Amortisation – trademarks xxx  Impairment loss – property, plant and equipment xxx  Impairment loss – intangible assets xxx  Impairment loss – unlisted shares xxx  Employee benefit expense xxx  Settlement of law suits xxx  Management-, technical-, administrative- and secretarial services (to non-employees) xxx  Auditors’ remuneration xxx  For audit/audit review xxx  Other services (specify the service) xxx  Expenses (no need to specify) xxx  Directors’ remuneration Executive directors xxx  Emoluments xxx Non-executive directors xxx  Emoluments xxx  Loss on disposal of PPE items (per PPE category) xxx  Loss on PPE items destroyed in an incident xxx  Loss on disposal of intangible assets (per category) xxx  Operating lease – state the type of asset (eg. vehicles/buildings) xxx  Loss with the fair value adjustment of investments in listed shares xxx  Loss on the disposal of investments in unlisted shares xxx  Loss with the fair value adjustment of investment property xxx
  • 40. 11 Income tax expense R Current tax xxx 12 Earnings per share The calculation of earnings per share is based on earnings of Rxxx and on a weighted average number of ordinary issued shares of xxx. 14 Investment property R At fair value Balance at beginning of the year xxx Additions at cost xxx Investment property under construction at cost xxx Disposals at fair value (xxx) Profit/(loss) on fair value adjustment xxx Balance at end of the year xxx 16 Investment in subsidiary R xxx (yy%) Ordinary shares in ABC Ltd at cost price xxx Less: accumulated impairment (if applicable) (xxx) xxx
  • 41. 17 Financial investments Listed at fair value R xxx (yy%) Ordinary shares in XYZ Ltd xxx Unlisted at cost price xxx (yy%) Ordinary shares in FGH Ltd xxx Less: Accumulated impairment (if applicable) (xxx) xxx Total financial investments xxx 18 Inventories Inventories comprise: R Merchandise xxx Consumables xxx xxx Inventories are pledged as security for the bank loan to the 19 Trade receivables R Trade receivables xxx Less: allowance for doubtful debts (xxx) xxx The allowance for doubtful debts was increased with Rxxx during the course of the year.
  • 42. 20 Share capital Authorised xxx Ordinary shares xxx y% Preference shares Issued xxx Ordinary shares xxx xxx y% Preference shares xxx xxx Number of shares y% preference Ordinary shares shares Reconciliation of number of shares issued Issued at the beginning of the reporting period xxx xxx Issued during the reporting period xxx xxx Issued at the end of the reporting period xxx xxx
  • 43. 21 Long term borrowings Detail of long term borrowings are as follows: Secured R Mortgage bond xxx Property with a carrying amount of Rxxx is pledged as security for the mortgage bond. The interest rate is xx% per year and the loan is repayable in xxx equal annual instalments of Rxxx each as from xxx 20.11 Less: portion payable within 12 months transferred to current liabilities (xxx) xxx Bank loan xxx Inventories with a cost price of Rxxx are pledged as security for the bank loan. The interest rate is xx% per year and the loan is repayable in xxx equal annual instalments of Rxxx each as from xxx 20.10. Less: portion payable within 12 months transferred to current liabilities (xxx) xxx
  • 44. Supplier’s loan xxx A plant item with carrying amount of Rxxx is pledged as security for the supplier’s loan. The interest rate is xx% per year and the loan as well as the interest is repayable in one amount on xxx 20.10 OR The interest rate is xx% per year and the loan is repayable in xxx equal annual instalments of Rxxx each as from xxx 20.10 Less: portion payable within 12 months transferred to current liabilities (xxx) xxx
  • 45. Finance lease loan xxx A vehicle with a carrying amount of Rxxx is pledged as security for the finance lease loan. The loan incurs interest at xx% per year and is repayable in xxx equal annual instalments of Rxxx each from xxx 20.7. Ownership of the asset transfers to the entity after payment of the last instalment. Less: portion payable within 12 months transferred to current liabilities (xxx) xxx Unsecured Shareholders loan account xxx The interest rate is xx% per year and the loan has no fixed repayment conditions. xxx
  • 46. 22 Short term provisions R Balance at the beginning of the year xxx Additional provision xxx Balance at the end of the year xxx The provision was created in respect of a claim by the local authority for alleged environmental pollution. The case will probably be adjudicated by the court during the second half of 20.11. The court ruling may also have an influence on the possible amount payable. 23 Contractual liability A contractual liability exists in respect of plant under construction to the amount of Rxxx. 24 Contingent liability A claim was instituted against the company for alleged damage caused by an alleged defective product. It is unlikely that a future expense will be incurred in this regard. (Note: An entity should compile this note in consultation with its legal representatives.)
  • 47. 25 Change in estimate During the year, the estimated remaining useful life of (the asset) was extended from xx years to xx years. The effect of the change in estimate was to increase/reduce the depreciation expense with Rxxx. OR During the year the estimated residual value of (the asset) of Rxxx changed to Rxxx. The effect of the change in estimate was to increase/decrease the depreciation expense with Rxxx. OR From the beginning of 20.x, the depreciation method of (the asset) changed from the xxx method to the xxx method. The effect of the change in the depreciation method was to increase/decrease the depreciation expense with Rxxx.
  • 48. 26 Future minimum operating lease payments R Payable within a year xxx Payable after one year, but within xxx (should be <5) years xxx Payable after five years xxx xxx
  • 49. Companies Act (71 of 2008) Marx, Van der Watt and Bourne (2012) Dynamic Auditing, Chapter 2, Tenth Edition (Durban LexisNexis) Delport P (2011) The new Companies Act Manual Including Close Corporations and Partnerships, Second Edition (Durban LexisNexis