County Trainings

1. The Basics of
Effective Project
Management &
Execution
Presented by Ed Knight

2. 1. Getting Off on
the Right Foot

3. 2. Goals & Objectives

4. 3. Communication Circle

5. 4. Overcome Obstacles
and Barriers

6. 5. Time Management

7. 6. Staying on Budget

8. 7. Project Execution

9. 8. Responsibilities

10. 1. Getting Off on
the Right Foot

11. Setting Goals and Objectives
Specific Measurable
Realistic

12. 1. Scope 2. Scope creep
Specific Goals to
Help Avoid:

13. Goals Should Focus on
the Following:
Good
Fast
Inexpensive

14. Communicate
more effectively.

15. Project
Manager
IT
Finance
Marketing
Shipping
SalesProduction
HR
Client
Legal

16. Connect to the
Project Manager
1. Permission
2. Input
3. Information

17. Miscommunication

18. Overcome Obstacles and Barriers
› Foreseeable vs.
unforeseeable
› Contingency plans
1. Operational
2. Financial
3. Personnel
› Change is inevitable.

19. Risk Assessment Chart
IMPACT
LIKELY
High/High Medium/High Low/High
High/Medium Medium/Medium Low/Medium
High/Low Medium/Low Low/Low

20. Review

21. Time Management
1. Specific time frames
2. To-do list in priority order
3. Consecutive and concurrent

22. Financial contingency plans
Avoid scope creep.
Managing a
Limited Budget

23. Actual Maximum

24. Budget With
Options
No free changes
Change after start.
Change prior to start.

26. Execution
Strategies for ensuring your projects meet their
benchmarks every time

27. Gantt Chart
List all tasks.
In what order
Who’s responsible
Budget
Time frame

28. Reporting Process
1. What information
2. What format
3. How often
4. Who gets them

29. Responsibilities
• Tasks
• Times
• Quality
Personal
responsibilities

30. Responsibilities
• Tasks
• Times
• Quality
Personal
commitment

31. Sense of
personal value
§ Everyone who
contributed is:
o Important
o Recognized
o Rewarded
Responsibilities

32. Summary
4. Overcome obstacles and barriers.
3. Communication circle
2. Goals and objectives
1. Getting off on the right foot

33. Summary
8. Responsibilities
7. Project execution
6. Staying on budget
5. Time management

34. Welcome to The Basics of
Effective Project Management &
Execution Q&A
With Ed Knight

35. Thank you for joining us today!