Project Charter for womens cafe business model (template).

1. WO-MEN-X
CAFE
Project Charter
Gregory

2. WERE WOMEN MEANT TO SERVE MEN?

3. AGENDA
Initiation & The Business Need
Why-Where-When
Our People & Supporters
When & What we Can Accomplish
Costs
Cooperative Matrix
Spread the Word!
What we Need!
Wo-Men-X
Cafe

4. INITIATING & THE BUSINESS NEED
• A gap in the Greek market
• Targeted towards clusters 18 – 35
• Women require a unique classy, private atmosphere and sense of freedom
• This project focuses on renovating existent coffee shops
• Integrate a highly feminine sophisticated design

5. WHY-WHERE-WHEN
• The scope of the project is to renovate existing café shops (Sophisticated Design)
• Conduct special weekly events with musicals, music bands and guest DJ’s
• Café, food and beverage services will be served with a unique customer oriented and
friendly approach
• The initiation of the project will start on the 30th of June at the center and heart of
Glyfada, at 35 Metaxa St., with the renovation of an existing café

6. GLYFADA
Easy Access
Transportation
Center
Monuments
Airport
Shopping
Shops-Malls
High level of
visitors
Brands
Marine
Attractive
Tourists
Walks
Astir Beach
Elegance
Fun
&
After ?
Map
City
Entertainment
Services
Connect

7. FLOOR PLANNING

8. OUR PEOPLE & SUPPORTERS
• Stakeholders, goals and the management strategy
• Gain support from stakeholders such as suppliers in the form of co-promotions
• Investigate emerging conflicts, competing objectives

9. OUR PEOPLE
Customers
Project
Sponsor
CEO
PM
PT I
Constructor
Designer
Recruit.
Ag.
IT.
Admin
Chef
Baristas
Waiters
Suppliers
WO-MEN-X
CAFE
WO-MEN-X
CAFE
MAKE OUR DREAM
POSSIBLE!

10. STAKEHOLDER MAPPING
• Identify both internal and external stakeholders
of the project
• key milestones to be accomplished
• Key connections
• The regulator

11. STAKEHOLDER RANKING
• A scale between the impact that the stakeholders
have on the project and the impact the project and
the management has on its stakeholders.
• Stakeholders are integrated in the ranking
diagram
• Stakeholders are numbered and positioned
• Shift position (Continuous)
• PEST conditions.
• Communication Directors
Keep
Satisfied
Manag
e
Closely
Monito
r
Keep
Informed

12. STAKEHOLDER ANALYSIS MATRIX
Stakeholder
Name/
Initials
Contact
Phone,
Email,
Website,
Address
Impact
How much
does the
project
impact
them?
Influence
How much
influence do
they have
over the
project?
Importance
What is
important to
the
stakeholder?
Contribution
How could the
stakeholder
contribute to
the project?
Barriers/Concerns
How could the
stakeholder block
the project?
Strategy
Strategy for
engaging the
stakeholder
L.D.
Supplies
Leonard
210xxxxxx
LD@suppy.
gr
Arcadia 33
3 3 Sales
Repetitive
orders
Promotions Limit supply Include in
events and
offer free
invitations.
Offer space for
their events.
Level 1: Insignificant Level 2: Minor Impact
Level 3: Med. Impact Level 4: Major Impact

13. VISUALIZING INTERACTIONS
• Different stakeholder communications are easy
to review
• The type and form of communications to be
followed is represented by each icon
• Enhance clear communication
• Reduce conflict
• Sets boundaries
• Limits competencies
• Increases productivity and limits delays

14. PROJECT TEAM DIRECTORY
Role Name Title Organization/ Identity Email Phone
Project Sponsor (Investor)
Café Owner
Project Manager
Project Team Member I
Project Team Member II
Chef
Barista I
Barista II
Waiter I
Waiter II

15. EXTERNAL STAKEHOLDER DIRECTORY
Role Name Title Organization/ Identity Email Phone
Recruitment Agency
Supplier I
Project Stakeholders
(Construction Manager)
Project Stakeholders
(Designer)
Project Stakeholder
(IT Administrator)

16. WHEN AND WHAT WE CAN ACCOMPLISH!
• The work plan was designed by the management of Wo-Men-X Café
• There are seven major phases which includes a grand opening event
• The plan includes the key milestones, meetings, and planning staff
• Alterations may be required while the project progresses with corrective tasks that
must be approved (Cost, Time, Quality)

17. DELIVERABLES
• Design: Renew Interior and exterior with a sophisticated eco-friendly touch
• Construction: Outsourced to an experienced retail construction team, specializing in Cafes
• Recruitment: Men Employees will be hired according to the requirements of the café
External image, friendly profile, intelligence
• Furniture: Italian lounge furniture will be selected and fit with a velvet soft cushioned style
• Equipment: High quality equipment
The lighting will create a unique romantic atmosphere.
The waiters place the order from a mini-tablet and the cuisine / bar are directly informed
• Marketing: The marketing campaign will be initially implemented through Facebook
• Supply & Grand Opening: Nutritious French delicious recipes
Fresh daily vegetables
Coffee, unique cocktails, Wine, soft drinks
Finger food

18. Milestone1
Design
March
2017
(3Weeks)
Milestone 2
Construction
March-April
2017
(4 Weeks)
Milestone 3
Recruitment
April-May
2017
(8 Weeks)
Milestone 4
Furniture
May
2017
(2 Weeks)
Milestone 5
Equipment
June
2017
(3Weeks)
Milestone 6
Marketing
June-July
2017
(7-8 Weeks)
Milestone 7
Supply-Event
July
2017
(1 Week)
MILESTONE TIMELINE

19. COSTS
Total Cost
8400€
3000€
Tasks Design Construction Recruit Furniture Equip
.
Marketing Supply-Event Reserves
Employees 8400€
Other 3000€
11400€Total Cost

20. COOPERATIVE MATRIX
PM: Project Manager
P.T:: Project Team Member
Recruit Ag.: Recruitment Agency
Task PM PT I P.T II Constructor Designer Contractor Recruit. Ag. IT. Admin Chef Baristas Waiters
Hire Designer
Construction Agency
Source Recruitment Agency
Purchase Furniture
Purchase Equipment
Food Menu
Marketing Campaign
Host Grand Opening
Review Project
Present Deliver Project
Total Hours

21. PROJECT ORGANIZATIONAL CHART
Project Sponsor
Project Team
Member I
Designer
Construction
Supplier I
Contracts
Project Team
Member I-II
IT Admin.
Recruitment
Agency
Project Team
Member II
Chef
Baristas
Waiters
Supplier II
CEO
Project Manager
• Café project tasks and their assigned
Project human resources
• Responsibilities and level of authority
clarifying to whom each member
reports to
• Required alterations will follow the
change management process and the
integration of an updated version

22. SPREAD THE WORD!
• The communication plan is vital for the overall success of the project but also in sustaining
stakeholders highly satisfied
• Communication planning define the roles of the project participants
• Meetings are conducted to monitor the progress and eliminate complexity and
misunderstandings
• A marketing campaign will be disseminated through Facebook (two months)
• The campaign will transmit the uniqueness of the Café, its feminine specialty, elegant style and
classy concept

23. COMMUNICATION METHOD
Communication
Item
Target Frequency Purpose Medium Owner Internal/
External
Detail
Report
Announcements
• Meeting dates will be communicated to all the stakeholders and are crucial for the
progress of the wedding project. Any Emerging issues are communicated directly to the
PM.
Communication action and target
Facebook

24. MEETINGS
Meeting
Type
Participants Objective Meeting
Dates
Owner Internal / External Outcome /
Report
Outcome Key: Metrics rate on a 1 – 3 scale
•Unacceptable
•Acceptable
•Outstanding

25. FACEBOOK ADS
• The Facebook promotions Campaign focus on adding
value to woman.
• Newsletters every month.
• Live video streaming
• Events will be communicated and gift invitations.
• Will direct our new friends to a new friendly and fun
place.
Grand Event Opening
# Do U Wanna Escape and Have Fun#
#Visit us July 30#
Wo-Men-X
Café
“Only for Ladies”

26. WHAT WE NEED!
Total Cost
1000€
288€
120€
2000€
960€
800€
71.60€
8400€
200€
Tasks Design Construction Recruit Furniture Equip
.
Marketing Supply-Event Reserves
Designer 1000€
Painter 39.60€ 248.40€
Stage 120€
Food counter 2000€
Flooring 960€
Electrics 800€
Cleaning 71.60€
Other (law)
Accountant 200€

27. Tasks Design Construction Recruit Furniture Equip. Marketing Supply-Event Reserves
Musicians 13800€
Furniture 7135€
Equipment 490.30€
Lighting 6600€
TV-Receiver 3000€
Equipment 1500€
Alarm 1200€
Foods-Drinks 15000€
Graphic Design 200€
Decorations 300€
Facebook 1000€ 200€
Reserves 2000€
Total Project

28. Vendor Product
Quality
On Time
Delivery
Documentation
Quality
Development
Costs
Development
Time
Cost per
Unit
Transactional
Efficiency
Vendor #1
Vendor #2
CONTRACTS & PERFORMANCE
• All contract will be outsourced and checked depending on the type of procurement and the cafes needs

29. THANK YOU
DON’T BE LATE!!
WO-MEN-X
CAFE