The execution is the third phase of the project management lifecycle, and it's usually the longest phase of the project. During the execution phase, the project team develops the product or service and presents the final product to the customer. Project execution involves taking the actions necessary to ensure that activities in the project plan are completed The products of the project are produced during execution, and measuring the benefits of the system

1. IRL6050-C:
PROJECT MANAGEMENT IN
INTERNATIONAL RELATIONS
PROJECT
EXECUTION

2. What Is Involved in Executing Projects?
Project execution involves taking the actions
necessary to ensure that activities in the project
plan are completed
The products of the project are produced during
execution

3. What Is Involved in Executing Projects?
 The execution is the third phase of the project management
lifecycle, and it's usually the longest phase of the project.
 During the execution phase, the project team develops the product
or service and presents the final product to the customer.
 Project execution involves taking the actions necessary to ensure
that activities in the project plan are completed
 The products of the project are produced during execution, and
measuring the benefits of the system

4. Level of Process Group Activity Over Time
The most time and money are usually spent on executing processes

5. Importance of Good Project Execution
Project execution means getting the work
done, and stakeholders want to see results
June 21, 1999 Fortune cover story
highlighted why most CEO’s fail - poor
execution!
The same is true for project managers

6. Activities and Templates
 To enable you to monitor and control the project during this phase, you will need to
implement a range of management processes. These processes help you to manage:
 time,
 cost,
 quality,
 change,
 risks
 and issues.
 They also help you to manage procurement, customer acceptance and
communications.

7. Activities and Templates

10. Time Management Process
 Project Time Management is all about recording the time
spent by people on a project.
 To record time spent, the team implement a Project Time
Management Process (or "Time Process").
 This time process involves recording the time spent on
tasks, using Timesheets.
 The time process helps the manager know which tasks has
been worked on, when and for how long.

11. Project Time Management
process will help you to
 Put in place a process for recording time within projects
 Use Timesheets to monitor the time spent by staff
 Identify and resolve time management issues
 Keep your Project Plan up-to-date at all times
 This Project Time Management process is unique as it:
 Lists the key steps taken to manage time within a project
 Includes a process diagram, showing when those steps are taken
 Describes each of the roles and responsibilities involved

12. When to use a Time Management Process
 The best way to see if your project is on track is to record time
actually spent vs. time planned to be spent.
 The process is called Project Time Management, and it is by far the
most effective way to monitor project progress.
 The time process allows you to see for every task, whether is has
been completed on time.
 This time process also allows you to control time spent by
implementing a timesheet approval process.

13. Quality Management Process
 A Quality Management Process is a set of procedures that are followed to
ensure that the deliverables produced by a team are "fit for purpose".
 The start of the Quality Management Process involves setting quality targets,
which are agreed with the customer.
 A "Quality Assurance Process" and "Quality Control Process" are then
undertaken, to measure and report the actual quality of deliverables.
 As part of the Quality Management Process, any quality issues are identified
and resolved quickly.

14. Management Process helps in
Set Quality Targets to be met by the team
Define how those quality targets will be
measured
Take the actions needed to measure quality
Identify quality issues and improvements
Report on the overall level of quality achieved

15. When to use a Quality Management Process?
 You should implement a Quality Management Process any time
that you want to improve the quality of your work.
 Whether you are producing deliverables as part of a project or
operational team, an effective quality management and quality
assurance process will be beneficial.
 By implementing this Quality Management Process, you can
ensure that your team's outputs meet the expectations of your
customer.

16. Change Management Process
A large number of projects fail due to 'scope creep'.
To control the scope of your project, you need to
undertake a strict Change Management Process.
This process ensures that changes to the project
scope, deliverables, timescales or resources are
formally defined, evaluated and approved prior to
implementation.

17. Scope creep
 Sometimes known as “requirement creep” or even “feature creep”
refers to how a project’s requirements tend to increase over a
project lifecycle, e.g. what once started out as a single deliverable
becomes five.
 Or a product that began with three essential features, now must
have ten.
 Or midway through a project, the needs of customers change,
prompting a reassessment of the project requirements.

18. What is a Cost Management Process?
 A Cost Management process helps you control expenses
within an organization.
 By purchasing the Project Cost Management process
advertised here, you can ensure that all expenses are
approved before they are paid.
 Using this project Cost Management process, you can
ensure that your project is delivered within budget.

19. Cost Management Process
 This Process helps you to monitor and report all expenses within a project.
 Costs (or "expenses") are recorded by team members, using Expense Forms.
 These forms are reviewed and approved by the Project Manager, prior to the expense items
being purchased.
 The project cost management process steps you through this process, to ensure that all of the
costs within your project are accurately recorded and tracked
 The cost management process will help you to:
 Identify each of the costs within your project
 Ensure that expenses are approved before purchasing
 Keep a central record of all costs incurred
 Control the overall cost of your project

20. Risk Management Process
This template enables you to identify, quantify and
manage risks within your project.
You will also be able to identify mitigating actions
required to reduce the likelihood of each risk
occurring.
The roles and responsibilities for managing risk are
also described in this compact and useful template.

21. Issue Management Process
Nothing makes a project easier to manage, than
having a simple and clear Issue Management
Process.
This process allows project staff to raise issues to be
addressed by the Project Manager.
By using this process, project issues will be raised,
monitored and controlled in a clear and efficient
manner.

22. Procurement Management Process
 Most Project Managers at some point need to procure goods and
services from external suppliers.
 To do this efficiently, a Procurement Management Process is
identified.
 This process defines in detail the procedures for ordering, delivering
and approving goods and services from suppliers.
 Furthermore, it describes how supplier performance will be
managed against the supplier contract.

23. Acceptance Management Process
 The process of gaining customer acceptance for each
deliverable is extremely important to the success of the
project.
 To ensure that customer acceptance is formally managed,
an Acceptance Management Process is undertaken.
 This process will help you determine when a deliverable is
ready for acceptance, test the level of completion and gain
formal acceptance from the customer.

24. Communications Management Process
Having clear and regular communication is critical to
the success of any project.
By using this Communications Management Process,
you can ensure that your staff will always identify
the message content, audience, timing and format
prior to seeking your approval to release important
communications within your project.

25. Phase Review Form (Execution)
At the end of the Execution Phase, you need to
review the performance of the project to date.
You should assess the current status of the
Project Schedule, Expenses, Staffing,
Deliverables, Risks and Issues for your project.