1. PERSONAL PARTICULARS
NAME : Geetha Kullup
KNOWN AS : Beena Kullup
POSTAL ADDRESS : 6 Glenamady
311 Main Road
Malvern
4093
TELEPHONE NUMBERS : (031)460 9007 (H) 031-464 8381
Cell: 082 923 7910
IDENTITY NUMBER : 661125 0112 081
NATIONALITY : South African
SEX : Female
DRIVERS LICENCE : Code 08
LANGUAGES : English, Afrikaans (Speak, read and write)
Hindu, Zulu (Speak)
HOBBIES : Reading, Interior Decorating. Outdoor sport
COMPUTER LITERACY
• SAP PM & HR
• Alkon
• Conad
• Aggpac
Keyboard Skills
ICDL – Excel – Part 1
ICDL – Excel – Part 2
ICDL – Word Processing – Word
WordPerfect – Intermediate
WordPerfect – Advanced
Quattro Pro – Intermediate
DOS and Computer Concepts - Introduction
MS Word XP – Introduction
MS Excel XP – Intermediate
MS Powerpoint
Windows 95, Windows 2000
MS Outlook
Internet Explorer
2. Compact (Finance package)
• J. D. Edwards (Finance package)
EDUCATION QUALIFICATION
1981 – 1984 Shallcross Secondary School
Matric
1985 Sight And Sound Secretarial College - Diploma
Typing, Reception, And Telephonist Skills,
Beginners Keyboard Skills, Job Interview
Techniques, Dressing For Success, Facts About
Fax, Job Shock And Security
1986 Mills And Parkinson In-House Systems Course
Banking, Salaries And Wages, Petty Cash, Job
And Clock Cards
1992 Dale Carnegie
Human Relations Course
Time Management, Delegation, Planning
1993 – 1994 University Of Natal (Inhouse Courses)
Word Perfect 5.1 – Advanced Level
Quattro Pro - Intermediate
Epi Info
Harvard Graphic
Dos
Printmaster
Introduction To Windows
Planning
Management With Focus (Vision)
Financial Procedures
Administration – Problem Detection And Solving
Organisational Development
Managing People
Industrial Relations – Handling Disciplinary
Management and Development Programme
• Zulu Conversational Course
1995 Damelin Management School
Diploma in Industrial Relations
24 April 1995 Appointment Of Commissioner Of Oaths
3. 1996 Damelin Management School
Diploma in Human Resources Management
Modules: Personnel Planning & Management
Training & Development
Organisational Behaviour & Development
Industrial Relations
2000 UniSchool
Certificate and Diploma in Fundamentals of Business And Business
Management
Modules: Business Management
Business Development
Marketing
Accounting and Finance
Operations and Management
Taxation
2002 University Of Natal: Faculty of Management Studies
Certificate in Principles of Management
Diploma in Principles of Management
Advance Diploma in Principles of Management
Medical Research Council (In-House Course)
Finance Department Specialist Consultant PFMA
Form Sourcetech (Cape)
Principles Of Financial Accounting
Global Consulting Trust – Employment Equity & L.R.A.
Head Office In Cape Town: Human Resources,
Operations, Computers & Finance Departments
Holcim / Afrisam – Training
Supervisor Development Programme
SCT 20, SCT 21, SCT 30, SCT 37 ( CNCI)
Safety Rep, First Aid, HIRA
Finance for Non Financial Managers
Business writing skills
EMPLOYMENT HISTORY
August 2012 – current Afrisam SA
PA to General Manager
Manage GM diary
Travel – KZN staff
4. Prepare presentation on power point
Update Management Performance Scorecards
Minutes, meeting & catering
Consolidate management reports
Petty cash
Manage confidential documents
ICAM’s for all support staff
Prepare annual budget
Management monthly cost report
Management of customer relationship report
Manage credit card recons & travel reimbursement
Review monthly forecast vs budgets & report abnormal.
August 2006 – July 2012 Afrisam SA
Admin Clerk
SAP PM, SAP HR (tech kzn) & SAP Incident logging
Technical reports monthly & weekly
Prepare annual budgets
Internal & external audits
Update KPI scorecards.
Concrete – Technical server, update changes, costs.
Plant set up & capture new mixes
Request for new codes FT17 on SAP
Calibration of equipment & follow up on certificates
Arrange for external testing & results
Manage daily NCR’s aggregate
Customer reports external & complaints
Prepare technical packs for projects as per specifications
Vehicle management, reports, service and damages
Safety & First Aid
Organise meeting, training, catering & bookings
Credit card reconciliation for manager
Manage department petty cash
Update concrete price increase biannually & send to sales
May 2005 – August 2006 Holcim South Africa
Admin Officer
Correction and control over payroll clocking hours.
Compile Excel spreadsheet with the information to
forward to the payroll clerk.
Various statistical returns to be completed for labour
department and internal safety departments.
Goods receiving and receipting on the SAP system.
Purchase requisition creation on the SAP system.
Vendor enquiries on the SAP system.
5. Cost reports printed and analysed from the SAP system
into Excel spreadsheets on actual values against budget
values and variance reports.
Petty cash control and reconciliations.
Checking of daily banking from the Despatch
department.
Various other in-house support functions for the
Senior Works manager.
Prepare annual budgets
July 1994- April 2004 Medical Research Council
Chief Admin /Finance Officer
Type Of Organisation
Research
Main Job Functions: Facilitator of Department
Review and Controls of Financial Functions, ensuring the
PFMA is adhered to at all times.
Finance
Member of the Internal Audit Committee
Training of all new staff
Cash Book – Review entries & recons:
Prepare and reconcile Cashbook
Signatory on current account
Check bank documents and sign cancelled for payment
All correspondence to main Bank-Current Account
Supervise, control and set-up systems
Update and maintain signatory register on project codes
Review all regional Petty Cash (KZN)
Management of Admin. Working Systems
Journals
Review , approve & process journals
⇒ Fleet vehicles • Petty cash • Postage • Incorrect
account allocations • Telephone
Debtors
• Request for invoices
• Control income accounts
Advances to staff
Budgets-
Prepare annual budgets for department and Regional
Director
6. Income & Expense Statements to funders
Advise Budget for New projects
Creditors
• Review payment batches, Review recons
• Processing creditor payments - reconciliation
Check accounts according to the Procurement Policy
Request for special payments from head office
Review Age analysis report against General Ledger
Reports - Monthly
Run outstanding invoice report
Run outstanding order reports
Run outstanding goods received reports
Review monthly financial reports
Operation
Ensure Procurement policy is adhered to at all times in
keeping with the PFMA Act.
Procurement Committee – Review exsisting and new
contracts
• Contracts ⇒ Photocopier, Fax, Cash Companies,
Switchboard
⇒ Database – switchboard
Manage monthly management reports
Manage cell routers attached to switchboard and
review reports.
Review Bee Supplier
• Monitor and control service levels
• Find solutions- advise BEE suppliers
Set-up working relationships with external suppliers.
Set up working internal management systems
Management of Fleet vehicles
Set up databases for vehicle management and inventory
control
Budgets and Contracts
• Assist and advise programmes on new projects
• How to manage funds on new projects, Etc.
• Setting up of new units, eg HIV Vaccine Prevention Unit,
Set up mobile clinics
Project Admin budgets
Project Regional Executive budgets
Monthly reviews and control of Income and Expenses
Liase with Contracts & Grants Office
Internal Auditors
Work with Annual Internal Auditors
7. • Annual audit reports, respond to audit report
• Work with auditors and report back on queries
related to working systems and policy
Purchases
Facilitate and approve all department purchases:
Daily Supplies
Stationery
Travel
Assets: Computers, Office equipment, Vehicles
Human Resources
Commissioner of Oaths
Salary – Restructuring
• Salary queries, banking
Services Rendered (Temp Staff)
• Train and advise
Benefits• U.I.F.• Maternity• Pension
(Advise and complete forms)
Medical Aids
• Benefits
Supervise staff:
Job Descriptions
Leave Control
Performance evaluation
Key Result Areas
Career Advancement meeting
Member of the Employment Equity and Skills
Development Forum
Co-ordinator of KZN Region Induction Course held
quarterly.
Guests / National & International
Assist with ⇒ travel arrangements• meals
• Accommodation • transport • stationery •
Assist with Induction courses
March 1993 – June 1994 University Of Natal: Centre For Health And Social Studies
Finance Administrator
Type Of Organisation
Research
Main Job Function
8. All Finance, Liase With Funders, Income & Expense
Statements, Purchases And Payment For Goods & Services,
Signatory On Project Codes, Petty Cash, Staff Contracts, Leave,
Payment Of Field Workers, Asset Controls, Technical And
Academic Research Support, Preparations Of Papers For
Publications. Computer support To Trainees, Liase With All
Departments And Personnel, General Running
Of Office. Attend And Solve Problems
Reason For Leaving
Permanent Post
August 1992 – February 1993 Medical Research Council
CERSA – AIDS Department
Finance Administrator
Type Of Organisation
Research
Main Job Function
Finance Cost Centre – Monthly Statement,
Payment Of Fieldworkers, Car And Air
Booking, Co-Ordinate Workshops, Seminars
And Functions, Attend To General Admin,
Liase With Funders, Staff MRC Head Office
And Other Organisations.
Reason For Leaving
End Of Contract
March 1988 – May 1992 Carson’s Office Furniture
Finance Administrator
Type Of Company
Office Furniture Showroom
Main Job Function
Keep All Finance Books, Daily Running
Of Office, Liase With Public And Staff,
Attend To And Solve Staff And Client Problems
Reasons For Leaving
Resigned
Maternity Leave
July 1985 – January 1988 Mills And Parkinson
Telephonist / Admin Assistant
Type Of Company
Office Furniture / Hospital Fitting
And Equipment (Manufacture)
9. Main Job Function
Switchboard, Petty Cash, Typing Invoices,
Sales Journal, Clock Cards, Salaries And
Wages.
Reason For Leaving
Company Closed
Referees:
Dr Gita Ramjee
Director
Medical Research Council
Tel:031 2034700
Email: gita.ramjee@mrc.ac.za
Mrs Natalie Bingham Jonkers
Division Manager : Finance
Medical Research Council
Tel: 021 9380366
Email: natalie.bingham.joners@mrc.ac.za
Prof CC Jinabhai
Head Of Department
University of Natal
Tel: 031 2604287
Email: dch@med.und.ac.za
