1. Qualifications Summary
 Accomplished executive assistant offering 20+ years of administrative experience while providing an
extensive level of support to senior level executives.
 Effectively builds value for businesses by supporting the executive in such a manner that he or she is able
to more effectively perform his or her job. Handles matters with the highest degree of confidence and
confidentiality.
 Effectively coordinates heavy calendar management experience for senior leadership, travel
arrangements including all pre-travel prep and post-travel evaluation. Prepare agendas for meetings
itineraries for meetings and conferences.
 Dedicated to making the lives of busy Executives easier. Serving as an effective gatekeeper; preparing
well-researched and accurate documents; manage busy calendars; and efficiently handle daily office
tasks. Proven capability to work well under pressure and within tight deadlines.
 Proactive leader recognized for team building skills and boosting morale within work environments. Ability
to interact with a variety of individuals in a courteous, professional manner.
 Superior organizational, customer service, written and oral communication skills.
 Ability to organize well thought-out professional meetings, events and conferences while utilizing event
planning and graphic designing background and experience. Handle aspects of planning and coordinating
special events, meetings, lectures, and conferences for the College of Education. Including reserving
venues and conference rooms, handle catering, audio needs and marketing of the event. Design and
create flyers, brochures, and invites.
 Proficient in Word, Excel, PowerPoint, Publisher, Outlook, Internet Research, Adobe Photoshop and
InDesign. Typing 65 WPM.
Professional Experience
Executive Assistant and Event Planner Office of the Dean
2013 to Present | OLD DOMINION UNIVERSITY | NORFOLK, VA
 Serve as Executive Assistant to the Dean and two Associate Deans for the Darden College of Education.
Serve as support to other members of the college and executive management team. Responsible for
clerical duties including being point of contact for the office, answering phone, filing, updating database,
filling out paperwork, ordering supplies, writing letters and memos, organizing agendas and attending
meetings taking minutes.
 Serve as liaison between the Dean and other internal and external executive offices such as President,
Provost, Vice Presidents, Deans, Administrators, faculty, staff and students. Work with Executive
Assistants of university and Public School Superintendents to advance the mission of The Darden
College of Education.
 Coordinate and supervise the Dean’s appointment calendar; schedule meetings, confirm meetings, plan
and coordinate luncheons, arrange conference travel and hotel accommodations as needed.
 Coordinate and plan special events within the College of Education. Handle aspects of planning and
coordinating special events, meetings, lectures, and conferences for the College of Education. Including
reserving venues and conference rooms, handle catering, audio needs and marketing of the event.
Design and create flyers, brochures, and invites.
 Handle marketing and public relations request. Website Manager. Serve as Graphic Designer for
various programs throughout the college designing marketing material flyers and brochures for events.
Gaynell Spinner-Williams
3208 Walnut Trails Ct.
Glen Allen VA 23059
434-465-7411
Sistaco2204@yahoo.comExecutive Assistant/Event Planner

2. Sr. Executive Assistant, Marketing and Public Relations
2011 to 2013 | CHILDRENS HOSPITAL OF THE KINGS DAUGHTER | Norfolk, VA
 Managed the day-to-day internal operations of the office and provided executive-level administrative
support to the Vice President of Marketing and Public relations.
 Prepared agendas, notices, minutes and resolutions for corporate meetings.
 Managed the Vice-Presidents calendar and schedule – arrange meetings, appointments and travel
arrangements (domestic and international); prepare information needed for meetings; development
and routing of correspondence and travel; arrange and maintain a smooth flowing calendar for the
Vice President and ensure the appropriate materials are available for meetings; take initiative to
reschedule appointments when necessary
 Screened incoming calls and correspondence and responds independently when possible.
 Handled various administrative functions to include executive department mail, secretarial needs
(memos, filing, drafting letters) and telephones for executive group (intuitive in screening calls)
 Developed/prepared presentation materials for meetings and coordinate timely delivery of
information; assist w/preparation materials for Board meetings and process timely delivery
 Established current office files for the Vice President safeguarding the confidentiality of those files and
records
 Prepared and submitted expense reports.
 Partnered with other members of the organization to organize/coordinate company-wide events and
meetings.
Executive Administrative Assistant and Event Conference Coordinator
1996 to 2009 | UNIVERSITY OF VIRGINIA | Charlottesville, VA
 Directly supported the Chief of Transplant Surgery, Director of the renal, pancreas and islet transplant
programs and the Center for Cellular Transplantation and Therapeutics
 Arrange meetings and provide detailed calendar management to include internal and external meetings with
multiple attendees or meetings that involve executives for department directors and transplant team members.
 Organize and support the Chief and Transplant Team involvement in programs, events or meetings
by arranging conferences, facilities and catering, issuing information or invitations, coordinating
speakers and controlling event budget.
 Coordinated domestic and international travel as needed.
 Draft, edit and communicate general correspondence and presentation needs.
 Manage inventory of supplies and order supplies as needed.
 Assist on special projects and/or teams and assignments. Work with other administrative staff
outside of department to accomplish organizational goals.
 Independently arranged weekly Transplant Conference by interacting with other hospitals throughout
the United States by inviting speakers to educate faculty, students and staff on the aspects of
transplants. Handled all aspects and logistic associated with travel arrangements, conference room
set up, audio visual support and catering and reimbursements. Hosted dinners and luncheons
associated with conference. Applied for grant support through pharmaceutical companies to support
visits to UVA.
 Performed other administrative duties for department as assigned.
Previous experience includes;
Executive Administrative Office assignments
 Virginia Tech Carillion Research Institute (2010-2011)
 University of Virginia various positions (1996 to 2009)
 State Farm Insurance (1990-1996)
Education & Training
High School Graduate | CHARLOTTESVILLE HIGH SCHOOL | Charlottesville, VA
Dabney Lancaster College | DABNEY LANCASTER COLLEGE | Clifton Forge, VA
Training Completed:
 Office Technology Course I, II. Dabney Lancaster College
 Lynda.com “Photoshop Fundamentals” , Event Management, Meeting Logistics Planning.
 Certified International Association of Online Training Standards. “ The Ultimate Event Management
Course” completion 2012-2015