ms word

1. MICROSOFT WORD 2007

2. WORD PROCESSING SOFTWARE
• Word processing is a task or job to create text
documents such as official documents, reports,
homework, books, ...
• This task is supported by text editing softwares
• Software:
– Notepad/Wordpad
– Microsoft Word
– Open Office
– Google Docs
– …
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3. MICROSOFT WORD 2007
• Microsoft word is text editting software
developped by Microsoft
• Microsoft word 2007 is a version available on
market in 2007
• Version is much improved compared with
previous Microsoft Word 2003
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4. NEW FEATURES OF WORD 2007
• Document Formatting:
– Save time formatting documents by providing
extensive sample format
– Make predictions when users conduct document
format
• Technical support
• Good support for sharing documents by many
users
– Document Inspector
– Digital singnature
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5. STARTING WORD
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6. START WORD
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7. RIBBON (CONTROL WORD)
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8. Get to know the Ribbon
When you first open
Word 2007, you may be
surprised by its new
look.
Most of the changes are
in the Ribbon, the area
that spans the top of
Word.
The Ribbon brings the most popular commands to the forefront, so you don’t have to
hunt in various parts of the program for things you do all the time.
Why the change? To make your work easier and faster.
The Ribbon was thoroughly researched and designed from users’ experiences so that
commands are in the optimal position.

9. The Ribbon in action
The Ribbon’s ease of use
and convenience are
best understood when
seen in action.

10. Use the Ribbon for common actions
The Ribbon offers ease
of use and convenience,
with all common actions
shown in one place.
For example, you can cut and paste text by using commands on the Home tab; change
text formatting by using a Style; and alter the page background color on the Page Layout
tab.

11. What’s on the Ribbon?
Getting familiar with the
three parts of the
Ribbon will help you
understand how to use
it.
They are tabs, groups,
and commands.
Tabs: The Ribbon has seven basic ones across the top. Each represents an activity
area.
Groups: Each tab has several groups that show related items together.
Commands: A command is a button, a menu, or a box where you can enter
information.
Everything on a tab has been carefully selected according to user activities. Home tab contains
all the things you use most often.

12. Dialog Box Launchers in groups
At first glance, you may
not see a certain
command from a
previous version.
Some groups have a small diagonal arrow in the lower-right corner called the Dialog Box
Launcher .
Click it to see more options related to that group. They’ll appear in a familiar-looking
dialog box or task pane that you recognize from a previous version of Word.

13. Additional tabs appear
In the new version of
Word, certain tabs
appear only when you
need them.
Say you insert a picture and want to do more with it, like crop it or change how text
wraps around it.
Where are those commands found?

14. Additional tabs appear
In the new version of
Word, certain tabs
appear only when you
need them.
Select the picture.
The Picture Tools appear. Click the Format tab.
Additional groups and commands appear for working with
pictures, like the Picture Styles group.
You don’t need to hunt for them. Instead:

15. The Quick Access Toolbar
The Quick Access
Toolbar is the small area
to the upper left of the
Ribbon.
The picture show how you can add your favorite other commands to the Quick Access
Toolbar so that they’re available no matter which tab you’re on.
You can also remove buttons from the Quick Access Toolbar.
It contains the things
that you use over and
over every day: Save,
Undo, and Repeat.

16. Temporarily hide the Ribbon
The Ribbon makes
everything nicely
centralized and easy to
find.
But sometimes you don’t need to find things. You just want to work on your document,
and you’d like more room to do that.
In that case, it’s just as easy to hide the Ribbon temporarily as it is to use it.

17. Temporarily hide the Ribbon
The Ribbon makes
everything nicely
centralized and easy to
find.
1. Double-click the active tab. The groups disappear so that
you have more room.
2. To see all the commands again, double-click the active tab
again to bring back the groups.
Here’s how:

18. Use the keyboard
Okay, keyboard people,
these slides are for you.
The Ribbon design
comes with new
shortcuts.
• There are shortcuts for every single button on the Ribbon.
• Shortcuts often require fewer keys.
This change brings two big advantages over previous versions
of Office programs:

19. Use the keyboard
The new shortcuts also
have a new name: Key
Tips.
1. Press the Key Tip for the tab you want to display. For
example, press H for the Home tab. This makes all the Key
Tips for that tab’s commands appear.
2. Press the Key Tip for the command you want.
Next:
To use Key Tips, start by
pressing ALT.
Pressing ALT makes the Key Tip badges appear for all Ribbon tabs, the Quick Access
Toolbar commands, and the Microsoft Office Button.

20. • Shortcuts that start with the CTRL key remain the same as
in previous versions of Word.
– Examples include CTRL+C for copy and CTRL+ALT+1 for
Heading 1.
• You can still use the old ALT+ shortcuts that accessed
menus and commands in previous versions of Word.
– However, because the old menus are not available, you’ll have
no screen reminders of what letters to press. So you’ll need to
know the key sequence by heart in order to use a shortcut.
Use the keyboard
What about the old keyboard shortcuts?

21. WORD BASIC
• New/Save/Save as/Open
• Select/Delete/Insert
• Copy/Paste/Cut/Move
• Keyboard Shortcut (Home, End,Pageup,
Pagedn, Ctrl+S, Ctrl+O, Ctrl+N)
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22. TYPING TEXT
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23. CHECK SPELLING AND GRAMMAR
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24. TOP LAYER TABS
• Home
• Insert
• Page Layout
• References
• Mailings
• Review
• View
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25. HOME
• Copy, paste
• Font format
• Paragraph format
• Style
• Editing
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26. INSERT
• Pages Format
• Insert Tables
• Illustrations (Graphic objects)
• Links to Webpage and Internet
• Headers and Footer
• Graphic Text
• Symbol (including math equation)
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27. PAGE LAYOUT
• Create themes
• Paper setup
• Page background
• Format paragraph
• Format object
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28. REFERENCE
• Table of content
• Footnote
• Citation & Bibliography
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29. MAILING
• Envelops and Labels
• Email application
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30. REVIEW
• Check document (spelling, grammar and word
count)
• Tracking and compare document when many
users working on the same document
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31. VIEW
• Different document views
• Show/hide ruler
• Zoom out and in
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32. FORMATING
• Format Font
• Format Paragraph
• Format Tab
• Borders and Shading
• Page break, page number
• Headers and Footers
• Page Setup
• Printing
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33. FORMAT FONT
• Home->Font
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34. FORMAT PARAGRAPH
• Home->Paragraph
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35. FORMAT BORDERS AND SHADING
• Page Layout->Page background
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36. FORMAT BORDERS AND SHADING
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37. FORMAT BORDERS AND SHADING
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38. FORMAT HEADER AND FOOTERS
• Insert ->Header or Footer
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39. INSERT PAGE BREAK, PAGE NUMBER
• Insert->Page Break or Page Number
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40. BULLET AND NUMBERING
• Home->Paragraph
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41. SEARCH AND REPLACE
• Home->Find (Ctrl F)
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42. DROP CAP
• Insert->Drop Cap
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43. WORD COUNT
• Review->Word Count
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44. MICROSOFT EQUATION
• Insert->Equation
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45. TABLE OF CONTENTS
• References->Table of Contents
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46. END NOTE
•A small note next to text to help better understand the text presented.
•References->Insert Endnote
•Every time cursor move on the icon, End Note contents appear.
•End note is at the bottom of the text.
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47. FORMAT PAGE SETUP
• Page layout->Page setup
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48. TABLE
• Insert table
• Edit table
• Draw table
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49. TABLE:INSERT
• Insert ->Table
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50. TABLE:EDIT TABLE
• Insert Rows, Columns
• Delete Rows, Column
• Merge Cell
• Split Cell
• Split Table
• Table Properties
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51. DRAWING
• Shapes
• Textbox
• Pictures
• Clip Art
• WordArt
• SmartArt (diagram)
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52. DRAWING SHAPES
• Insert ->Shapes
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53. DRAWING TEXTBOX
• is graphic object that user can insert text, move the
text in the document and format text
• Insert ->Textbox
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54. DRAWING PICTURES
• Insert ->Pictures
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55. DRAWING CLIP ART
• Insert ->Pictures->Select collections -> Go
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56. DRAWING WORKART
• Insert ->WordArt
• WordArt Tools: Format
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57. DRAWING SMARTART
• Insert ->SmartArt
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58. CHART
• Templates
• Chart Tools: Design
• Chart Tools: Layout
• Chart Tools: Format
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59. CHART TEMPLATES
• Insert ->Chart
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60. CHART TOOLS: DESIGN
• Chart type
• Select data
• Edit data
• Chart Layouts
• Chart Styles
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61. CHART TOOLS: LAYOUT
• Labels
• Axes
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62. CREATE A COVER LETTER AND RESUME
• To support Resume and cover letter document,
word provides templates
• A template is a form with prewritten text and
formatting
• Users only need to add the content
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63. DEMO COVER LETTER
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64. DEMO RESUME
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65. SAVE AS WEB PAGE
• File->Save As->Web page
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66. OPEN WEB PAGE
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67. SAVE AS PDF FILE
• File->Save As->PDF
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68. OPEN PDF FILE
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69. LINKS TO OTHER DOCUMENTS AND WEB
• Insert->Hyperlink
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70. COMPARE TWO DOCUMENTS
• Review->Compare
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71. SECURITY AND PASSWORD
• File->Save as🡪Tools🡪General Options
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72. Track Changes
• When you turn on Track Changes, every change
you make to the document will appear as a
colored markup.
• If you delete text, it won't disappear—instead,
the text will be crossed out. If you add text, it
will be underlined.
• This allows you to see edits before making the
changes permanent.
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73. Track Changes
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74. To accept or reject changes:
• 1. Select the change you want to accept or reject.
•
2. From the Review tab, click
• the Accept or Reject command.
• 3. The markup will disappear, and Word will
automatically jump to the next change. You can
continue accepting or rejecting each change until
you have reviewed all of them.
• 4. When you're finished, click the Track
Changes command to turn off Track Changes.
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75. Comments
• To add comments:
• 1. Highlight some text, or place the insertion
point where you want the comment to appear.
• 2. From the Review tab, click the New
Comment command.
• 3. Type your comment. When you're done, you can
close the comment box by pressing the Esc key or by
clicking anywhere outside the comment box.
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76. Comments
• You can also respond to an existing comment.
Just click the Reply button and type your
response.
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77. To delete comments
• 1.Select the comment you want to delete.
• 2. From the Review tab, click
the Delete command.
• To delete all comments, click the Delete drop-
down arrow and select Delete All Comments
in Document.
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78. Embedding objects and hyperlinks
• Create a new file and insert as an object
• 1. Place the mouse cursor where you want to
create the object.
• 2. From the Ribbon, under the tab Insert,
within the group Text, clickObject. The object
dialog box appears.
• 3. Select an object to create from the Object
Type list.
• 4. Select the Display as icon check box.
• 5. Word creates an icon of the selected
Program at the cursor position and opens the
program to create a new file.
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79. Insert an existing file as an object
• 1. You can insert an existing file into your document in
two different ways: either embed the file or link the file.
• 2. Place your mouse cursor where you want to create the
object
• 3. From the Ribbon, under the tab Insert, within the
group Text, clickObject. The object dialog box appears.
• 4. From the dialog box, click Create from File.
• 5. Click the Browse button to locate the file in your
system.
• 6. Select the Display as icon check box.
• 7. The object icon is created at the cursor position. This
way you can embed a file into your document.
• 8. If you want to link the file, also select the Link to
File check box
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80. Macros
• To automate a repetitive task, you can quickly
create a macro in Word.
• Enable or disable macros
– Click the Microsoft Office Button , and then
click Access Options.
– Click Trust Center, click Trust Center Settings, and
then click Macro Settings.
– Click the options that you want:
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81. Planning a Macro
• Macro tasks:
– Determine the tasks you want the macro to complete
• Macro steps:
– Include the correct steps to perform the task
• Macro information:
– Determine the information related to the macro
• Record macro procedure:
– Use the Record Macro dialog box to record the macro

82. Creating a Macro
• Create a macro by using the macro recorder
or by entering codes into the Visual Basic
Editor
• For most routine macros, use the macro
recorder
– Records each step you perform as a sequence of
Visual Basic codes
• For complex macros, use the Visual Basic
Editor

83. Recording Macro Steps
• Once you have created a macro, you need to
record the macro steps
• The macro recorder actually records each step
you perform as a sequence of Visual Basic
codes
– Can use the mouse to click commands and
options
– Must use the keyboard to select text

84. Running a Macro
• When you run a macro, the steps you
recorded are performed
• Run a macro in three different ways:
– Select the macro by name in the Macro dialog
box, then click Run
– Click a button on the Quick Access toolbar if you
have assigned the macro to the Quick Access
toolbar
– Press a keystroke combination if you have
assigned shortcut keys to the macro

85. Mail Merge
MS Word 2000’s mail merge feature allows you to use
a form letter or document, insert names, addresses, or
other information into the letter or form automatically
by inserting record fields from a data source.

86. The Big Three
Name Addr Sal
Main Document Source Data Merged Document
+ =

87. The Main Document
• Take your time designing the ‘main document.’
• The merge fields will take on the font of the
main document’s ‘Normal’ style.
• Determine the data that will change for each
letter or form.

88. date
Addr 1
Addr 2
Addr 3
Salutation:
Body ________________________________
_______________________________________
__________________________________
____________________________________
_______________________________________
__________________________________
Closing,
______________
•Will the address contain four
lines? Five lines?
•Will the salutation use
the first-name or last-name?
•Will the letter fit properly
on the page after the merge?
•Add spaces and punctuation
before & after ‘merge fields’
in the main document.

89. The Data Source
What is a data source?
• A file that contains the data that varies in each copy of a merged
document.
• The name of each data field is listed in the first row of cells, which is
called the header record.
• You can think of the data source as a simple
table. Each column refers to a category of information. Each row
contains related fields.

90. Created December 4, 2002, by
csr.
M.O.U.G.
The Data Source
Firstname Lastname City State Zip
Sue Goble Anytown MI 48888
Lynn Little Perfect MI 44444
Missy Prissy Pleasant MI 41234

91. Created December 4, 2002, by
csr.
M.O.U.G.
“Data Sources”
• MS Word can use the following types of files as mail merge data sources:
- MS Excel workbook
- MS Access database
- Files from other databases for which you have installed an open
database connectivity (ODBC) driver. A number of these come
with MS Office.
- Files in the following format, if you included the appropriate converter when you
installed Word:
* ASCII text files
* MS Word for Macintosh versions 3.0 – 6.x
* MS Word versions 3.0 – 6.0 for MS DOS
* MS Excel versions 2.0 – 8.x
* WordPerfect versions 5.x – 6.x for MS-DOS &
5.x – 6.x for Windows
* Lotus 1-2-3 versions 2.x – 4.x

92. Templates
• Templates are a special type of Word document
that can hold text, styles, macros, keyboard
shortcuts, custom toolbars and AutoText entries.
• A document created using a template will have
access to all of these features and a large part of
your job in creating a new document will be done
for you if your templates are well thought out.

93. Creating a document from a
document template
• In MS Word when you select New under the
File menu, you are shown templates from
which you can choose.
• When you pick a template and create a new
document based on that template, the
template remains "attached" to the
document.

94. Templates
• Any text that is in the template will be the start of your
new document.
• All styles in the template used in the document
become defined in the document and will stay with the
document even if the attachment is later broken.
• If the template's style definition is changed after it is
used in the document, the style as used in an existing
document will not change unless the template is
reattached or the style is otherwise copied into the
document again.