In this presentation, Fröjd Interactive - a web agency with technical core located in Stockholm, Sweden - shares a workshop method that the team should execute in beginning of a big web project, to identify the most important risks and how to avoid them.

1. Workshop:
Risk analysis of a
web project.
www.frojd.se @Frojd_labs @FrojdAgency
In this presentation, Fröjd Interactive - a web agency with technical
core located in Stockholm, Sweden - shares a workshop method that
the team should execute in the beginning of a big web project.

2. www.frojd.se @Frojd_labs @FrojdAgency
Invite the core team from the client and from your
agency to the workshop. Book a room with a big
whiteboard. Buy post-its, pens and sticker-dots.a.
Do the workshop (see the following slides). Have a
workshop facilitator who is in charge of the different
tasks and timings.b.
Document the result in a table (for example in Google
Drive) where you and the client can work with the risks
and actions in a structured and ongoing way.c.
Use the table at the steering group meetings, where you
discuss the risks, budget, timeplan and scope of the
project on a regular basis. Good luck!d.

3. The facilitator draws the timeline of the project on the white
board. Make it huge! The participants help the facilitator to
identify the most important activities/phases that will take place
in the project. It should be both client and agency activities.
Launch 1.0
1.

4. Each participant writes down at least one risk for each
activity/phase. Everyone should write from his or her point of
view, based on previous experiences our fears. One post-it =
one risk. Write big!
DESIGN
A lot of opinions
about look & feel
from people who
do not have any
knowledge about
web design.
AFTER LAUNCH
The solution do not
work in all browsers.
Important
stakeholders uses
old versions of
Internet Explorer.
TECHNICAL PRODUCTION
Server / hosting /
domain is not
prepared in time.
2.

5. The group talks about one activity/phase at the time. Each and
every person talks about his/her notes and puts the post-its at
the board where they belong. Similar post-its should be
grouped.
Launch 1.03.

6. The facilitator gives each participant 5 sticker dots. Each
participant should place the dots where they believe the
biggest project risks could occur. A risk is defined as
something that will affect the scope, timeplan or budget in a
significant way.
Launch 1.04.

7. The facilitator facilitates an open discussion about what the
team members can do to avoid the identified risks. The team
should start with, and spend most of the workshop time, on
the biggest risks (the ones who has most of the votes).
5.
= ?

8. The workshop should be summarized afterwards in a
structured way, for example in an open excel-format. The
document should be used as a tool that assures that the
project team are doing everything that they can to avoid
identified risks. Good luck!
6.
PROJECT
PHASE
IDENTIFIED
RISK
IDENTIFIED
WORKAROUNDS/
ACTIONS
WHO IS
RESPONSIBLE?
STATUS
HOW SERIOUS
IS IT?

9. www.frojd.se
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@FrojdAgency