3. Office Applications
Microsoft Word
Microsoft Word is one of the most widely used word
processing programs in the world. It is one element of the
software package, Microsoft Office, which also includes
other well-known programs such as Excel and PowerPoint.
When you open a Word window to work on a document,
there are several visible components, as well as numerous
invisible ones, as well. Here are the major parts and
functions of Microsoft Word.
5. Office Applications
SAVING THE DOCUMENT
Before you begin to type, you should
save your document. Microsoft Word
will ask you to choose a location and
then browse to a folder to save it in.
Once you have specified a name and
a place for your new file, press the
Save button.
6. TOOLBARS AND TABS
The Home Tab is Microsoft Words standard
view. This is the view most widely used and
allows you to format text by Font Style, Font Size,
Bold, Italic, Underline, Alignment, Numbered List,
Bulleted List, Indentation, Spacing, and Font
Color.
7. TOOLBARS AND TABS
The Insert Tab contains any additives you want to
place in your document, including but not limited
to: Tables, Online Picture/Clip Art searches,
Headers, and Footers. These icons are convenient
and will bring up a dialogue box to give you further
options when clicked.
8. TOOLBARS AND TABS
The Design tab contains different styles of page
formatting. When you type, your layout will
automatically match the format selected. It also
allows you to change the color scheme, watermark,
and paragraph spacing of the document.
9. TOOLBARS AND TABS
The Page Layout Tab contains icons for
page setup and paragraph actions,
such as Margin, Orientation, Size and
Columns.
10. TOOLBARS AND TABS
The References Tab makes it especially
simple to add Table of Contents,
Footnotes, Bibliographic Information,
Indexes and Citations.
11. TOOLBARS AND TABS
The Mailings Tab is for post-office related
uses. If you wanted to create custom
Envelopes or Labels, this is where you
would find such actions.
12. TOOLBARS AND TABS
The Review Tab is where one can find Spelling &
Grammar, the built in Thesaurus and Dictionary,
you can Track Changes, Check Word Count, and
Show/Add Comments.
14. Word Activity
1. Set one-inch margins on all four sides.
2. Pick 12pt resume font size and stick to it.
3. Divide your resume into legible resume sections:
Name and Contact Information,
Objectives,
Educational Background,
Work Experience or Trainings and Seminars,
Skills and Competences.
References
15. Word Activity
4. Use bullet points to talk about past jobs or trainings
5. Be consistent with your resume formatting.
6. Use single or 1.15 line spacing.
7. Add an extra space before and after each section
heading.
8. Make your resume as long as it needs to be.
9. Use a formal photo for the resume.
10. Save your work or doc in PDF
17. Office Applications
Microsoft Word
30 Keyboard Shortcuts for
Microsoft Word
Shortcuts Keys Operation
Ctrl+X Cut
Ctrl+C Copy
Ctrl+V Paste
Ctrl+Z Undo
Ctrl+Y Redo
Ctrl+S Save
Ctrl+P Print
18. Office Applications
Microsoft Word
Shortcuts for moving around easily /
quickly in Word
Home Beginning of line
End End of line
Ctrl + Home Go to start of document
Ctrl + End Go to end of document
Right Arrow Right one character
Left Arrow Left one character
Ctrl+Right Arrow Right one word
Ctrl+Left Arrow Left one word
Up Arrow Up one line
Down Arrow Down one line
Ctrl+Up Arrow Up one paragraph
Ctrl+Down Arrow Down one paragraph
F4 Repeat last command
Ctrl + A Select Whole Document
19. Office Applications
Microsoft Word
Text Formatting Shortcuts in Word
Ctrl+R Align right
Ctrl+E Align centre
Ctrl+[ Shrink font size
Ctrl+] Grow font size
Ctrl+B Bold
Ctrl+I Italics
Ctrl+U Underline
Ctrl+Shift+L Bulleted list
Ctrl+L Align left
20. Create a presentations of your first school year in
FAST and your favorite event so far.
Content:
New and old photos (with subtitles)
Use at least 3 to 4 photos per slide
Minimum of 25 slides for each pair for individual min
of 20 slides.
21. Utilize everything in Power Point (transition
animation and etc )
The presentation must play automatically.
fastcomputerclass2019@gmail.com
22. Office Applications
Microsoft Power Point
Microsoft PowerPoint is an electronic
presentation program that helps people
present a speech using a collection of slides.
24. Microsoft Power Point
Create a Title Slide
1. Click in each box as indicated. When you
click there, the box border changes, a blinking
cursor appears in the box and your mouse
pointer becomes an I-bar.
2. Type your text and click outside the box to
indicate that you are finished.
The text box will disappear, leaving only your text.
26. Microsoft Power Point
Format the text
Select the text box and roll the mouse over the text to select it.
Change the font using the Font dialog box or click on the down
triangle next to the font name on the Home tab and select a new
font.
Change the font size using the Font dialog box or the big A/ little
A buttons or click on the down triangle next to font size on the
Home tab and select a new point size.
Change the text color.
28. Microsoft Power Point
Inserting a New Slide
o Go to the Home tab and click on the New Slide
command
o If you click on the top half of the button, you will get
the “title & content” slide if it will be the first new slide
after the title slide. Otherwise, it will insert a new slide
with same layout as the slide you are currently clicked
on.
o If you click on the bottom half, you will have a selection
of slide layouts to select from.
30. Microsoft Power Point
Change the Presentation Design
1. Click on the Design tab.
2. Choose one of the available themes. You will see a live
preview on your current slide.
31. Microsoft Power Point
3. You can click on the button to see another tow of themes to
choose from. You can choose a Variant of a theme from the list
on the right.
32. Microsoft Power Point
Insert Images
Add a Picture
1. Go to the Insert tab and select Pictures
Or click on the Pictures button on a content slide.
37. Microsoft Power Point
If you chose Automatically, your sound will play
straight away. If you chose On Click, you will need to
click on the sound icon. If you chose Play across
slides, when you click on your sound icon your sound
will continue to play across all slides
38. Microsoft Excel
Excel is a massive application with 1000s of
features and 100s of ribbon (menu) commands. It
is very easy to get lost once you open Excel. So
one of the basic survival skills is to understand
how to navigate Excel and access the features
you are looking for. When you open Excel, this is
how it looks.
40. Microsoft Excel
There are 5 important areas in the screen.
1. Quick Access Toolbar: This is a place where all
the important tools can be placed. When you start
Excel for the very first time, it has only 3 icons (Save,
Undo, Redo). But you can add any feature of Excel to
to Quick Access Toolbar so that you can easily access
it from anywhere (hence the name).
41. Microsoft Excel
2. Ribbon: Ribbon is like an expanded menu. It
depicts all the features of Excel in easy to
understand form. Since Excel has 1000s of
features, they are grouped in to several
ribbons. The most important ribbons are –
Home, Insert, Formulas, Page Layout & Data.
42. Microsoft Excel
3. Formula Bar: This is where any
calculations or formulas you write will
appear. You will understand the relevance
of it once you start building formulas.
43. Microsoft Excel
4. Spreadsheet Grid: This is where all your numbers,
data, charts & drawings will go. Each Excel file can
contain several sheets. But the spreadsheet grid shows
few rows & columns of active spreadsheet. To see more
rows or columns you can use the scroll bars to the left
or at bottom. If you want to access other sheets, just
click on the sheet name (or use the shortcut CTRL+Page
Up or CTRL+Page Down).
44. Microsoft Excel
5. Status bar: This tells us what is going on with Excel at
any time. You can tell if Excel is busy calculating a
formula, creating a pivot report or recording a macro by
just looking at the status bar. The status bar also shows
quick summaries of selected cells (count, sum, average,
minimum or maximum values
45. Microsoft Excel
The Home Tab: This is one of the most common
tabs used in Excel. You are able to format the text
in your document, cut, copy, and paste
information. Change the alignment of your data,
insert, delete, and format cells.
46. Microsoft Excel
The Insert Tab: This tab is mainly used for inserting
visuals and graphics into your document.
47. Microsoft Excel
The Page Layout Tab: Here you are able to add
margins, themes to your document, change the
orientation, page breaks, and titles.
48. Microsoft Excel
Working With Cells
Cells are an important part of any project being used
in Microsoft Excel. Cells hold all of the data that is
being used to create the spreadsheet or workbook.
This border indicates that it is a selected cell. You may
then begin typing in the data for that cell.
50. Microsoft Excel
Formatting Rows and
Columns
1. Select the cells which will
be altered.
2. Go to Home Tab > Row
Height (or Column Height).
3. Choose which height you
are going to use.
51. Microsoft Excel
Adding Rows and Columns
1. Drag select along the row of cells
where you want your new row to
appear.
52. Microsoft Excel
Adding Rows and Columns
2. Click Home Tab > Insert >
Insert Sheet Rows. The row will
automatically be placed on the
spreadsheet and any data that was
selected in the original row will be
moved down below the new row.
