Engel Flechsig Cen 18 06 2009

COMPLIANCE OF ELECTRONIC
INVOICES IN EUROPE

18th June 2009, Brussels

- FINAL REVIEW -

INVOICES IN EUROPE

STEFAN ENGEL-FLECHSIG

AGENDA PART 1

10:00 Welcome and Introduction
Gaston Michaud (CEN Secretary General)
Stefan Engel-Flechsig & Anders Grangard (Co-Chairs),
10:15 Perspectives on e-Business
(Costas Andropoulos, European Commission, DG Enterprise)
10:30 Trends & Developments in e-Business
(Hannes Selhofer, Empirica)
10:45 Summary of the Phase II Results (Stefan Engel-Flechsig)
11.00 Overview on compliance of electronic invoices
(Joost Kuipers)
11:20 Cost Effective Means to Guarantee Authenticity & Integrity
(Johan Borendal & Nick Pope)
11:40 Good Use of “CEN Compliance Guidelines”
(Isabelle Desmeytere & Christiaan van der Valk)
12:30 Lunch Break & Networking

eInvoices & Compliance
Brussels, 18 June 2009
©2005 CEN – all rights reserved

AGENDA PART 2

13:15 Legal & Regulatory Inhibitors (Tony Nisbett)
14:30 Emerging Technologies and Business
Processes (Anders Grangard & Adrian Mueller)
14:45 Interconnection of Service Providers
(Ahti Allikas & Jari Salo)
15.30 Coffee & Tea
16.00 www.e-invoice-gateway.net
Raising awareness of electronic invoices
(Stefan Engel-Flechsig & Helmut Aschbacher)
16:45 Final Discussions & Recommendations
17:00 Wrap-up, Close of Meeting
17:00 Networking & Farewell


INVOICES IN EUROPE

- Summary of the Phase II Results -

STEFAN ENGEL-FLECHSIG

MAIN OBJECTIVES OF PHASE 2

• # 1: Fill the Gaps
• # 2: Support Compliance
• # 3: Embrace Emerging Technical Solutions
• # 4: Raise Awareness


ORGANISATION

• 5 tasks with deliverables at various stages;
• 5 task leaders; 5 technical editors; 2 chairmen;
• Secretariat NEN & CEN;
• 70+ listed participants/companies/VAT Authorities
• Coordination by:
Secretariat ( projectplan)
Chairmen ( coordinate tasks)
Task leaders ( make sure tasks are moving ahead)
• Start work: September 2007 (2 years)


“the best kept secret in electronic invoicing”


SOME FACTS ON EFFORTS SPENT

• 70 companies listed in the workshop,

• 6 tax authorities actively involved,

• 10 plenary meetings with average 45 companies participating,

• 2 Public Conference with >120 participants each;

• 5 task groups which met outside the plenary on average 15 times;

• 25 country information managers in EU27, US & CH;

• Cooperation with CEN workshops, UN/CEFACT, ETSI, Peppol and
Expert Group;

• Numerous conferences from all workshop participants on electronic
invoices.


TIMETABLE OFFICIAL PLENARY MEETINGS

Meetings 2007:
26th October 2007
5th December 2007
Meetings every quarter 2008
• 28th February 2008
15th May 2008
1st Public Conference: 19th June 2008 (draft deliverables )
11th September 2008 - Helsinki
18th December 2008 - Rome
Meetings 2009
• 11th February 2009 (Brussels)
• 15th April 2009 (Brussels)
28th May 2009 (Brussels)
2nd Public Conference 18th June 2009 (final deliverables)
10th September 2009 (Madrid)


DEVELOPMENTS IN GENERAL SINCE 2007

Market development is positive
Projects and implementations speeded up
All companies catching up at own pace
Governments changing legislation to cut costs
Further initiatives
ETSI has taken actions on trust lists
CEN has started new workshops (cyber identity, BII, eBIF)
Peppol project kicked off
Expert Group advanced discussions on business
requirements, legal and networks
New Proposal VAT Directive
Based on equal treatment

PROPOSED CWA # 1

• Adoption programme for increased electronic
invoicing in European business processes
• This will include activities like
support a network of national e-invoice forums to foster
communication and exchange of national best practices in
electronic invoices;
describe country-by-country “cross-border”/intra-community
exchange of electronic invoices, and
coordinate national implementation guidelines in local
language.


PROPOSED CWA # 2

• Compliance of electronic invoice implementations to Council
Directive 2001/115/EC and the national legislation as regards
electronic invoices.
This overview was started already in the focus group, has been
continued in the workshop phase 1 in specific aspects (codes and
identifiers, archiving and storage, service provider) and will be
continued in phase 2..
develop criteria for certification of service providers and e-invoice
solutions;
develop a framework for tax authorities to audit VAT invoice
solutions;
monitor the legal requirements in member states as regards cross
border exchange of electronic invoices, and
recommend needed changes in the legal environment for electronic
invoicing.


PROPOSED CWA # 3

• Cost-effective authenticity and integrity of
electronic invoices regardless of formats and
technologies
assess requirements for secure transmission of
invoices and related business documents from
content and transport level perspective, and
develop organisational and technical solutions
aimed primarily at smaller organisations.


PROPOSED CWA # 4

• Implementation of compliant electronic invoice
systems in using emerging technologies and
business processes
Assess business processes, i.e. b-2-b trading
platforms, and
Identify new and emerging technologies with
potential impact on electronic invoices and related
business processes.


PROPOSED CWA # 5

• Framework for emerging network
infrastructure of invoice operators throughout
Europe
develop criteria for interworking of operators for
electronic invoices in Europe, and
develop registry and criteria for certification of
operators.


INVOICE SOLUTIONS IN EUROPE

NEXT STEPS

NEXT STEPS

• All documents are public
• Open for Review
• Open for active participation in Workshop
• Next meeting 10th September 2009 (Madrid tbc)
• Publication of final deliverables end of
September 2009
• www.e-invoice-gateway.net


Phase 3: Integration of efforts in standardisation
and developments

• Keep workshop as technical platform for electronic invoices

• Standards (e-invoicing modules for business software, methodology of software
tools, functionalities and specifications for business software requirements)

• Compliance (improvement of cooperation between companies and tax
authorities, establishment of clear common understanding between companies
and tax authorities in EU, accessibility of rules and regulation),

• Implementation (best practice implementations with model agreements for
electronic invoicing, model processes and SME focussed best practices), and

• Business Process (integration of electronic invoice in existing business
processes ).


LAST BUT NOT LEAST

“…..thanks for having given us the ability to
participate. I am happy to see there are people
in Europe that understand and work on the
standardisation of eInvoicing. It is a relieve for
me to find a team of experts on the subject. “
(Atos Origin)


Contacts

Stefan Engel-Flechsig
Legal Counsel
Co-Chairman of CEN/ISSS Workshop on
Electronic Invoices in Europe
stefan@engel-flechsig.de
+49 228 28 98 253 (office)
+49 172 944 70 93 (mobile)


Engel Flechsig Cen 18 06 2009

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