Knowledge Management and Networking Outputs

Knowledge Management and Networking For Development – NENAPGRN CB Meeting 18– 0 Sept 2012
Information and Communication Management
for Rural and Agricultural Development
in Near East and North Africa Region
(AARINENA.RAIS/ICM4ARD):
Outputs and Lessons Learned
Magdi Latif
Knowledge and Information Management Officerg g
Knowledge and Capacity For Development Division
Knowledge Exchange, Research and Extension Office
Food and Agriculture Organization of the United Nations

AARINENA RAIS
To strengthen the capacity of the Ministries of Agriculture
NERAKIN Initiative: Immediate Objective (2007)
AARINENA RAIS
To strengthen the capacity of the Ministries of Agriculture
and agricultural and rural research institutions for effective
i f ti t d k l d h iinformation management and knowledge exchange in
support of rural and agricultural development in the region
“The regional initiative will add value in a coherent way to nationalThe regional initiative will add value in a coherent way to national
system/networks, not substitute them.”
“Build infrastructure to network all ARC agricultural institutions through a regional
portal as well as through national portals ”
portal as well as through national portals.

NERAKIN Initiative: Development Objective
To enhance rural and agricultural development in Near East
and North Africa through strengthening information and
knowledge access and exchange, providing mechanisms to:
• strengthen, coordinate, and add value to national and
regional agricultural initiatives
• improve performance of farmers and agrarianp p g
businesses.

NERAKIN Ph I O t t 2007
1 A il t NERAKIN R i l S t f t t
NERAKIN Phase I Outputs: 2007
1- A pilot NERAKIN Regional System for content
management and information exchange.
2 Id tifi ti f t h i l i tit ti itt d t2- Identification of technical institutions committed to
capacity building in IKM.
3 S l t d ti l t h i l t ff iti d h t3- Selected national technical staff sensitized on how to use
NERAKIN Regional System.
4 Pil t ti l k l d d i f ti t4- Pilot national knowledge and information management
systems/networks (i.e. Egypt, Jordan, Oman, etc.).

Offi i l l h f NERAKIN i l t l
NERAKIN Phase II Outputs: 2008/2012
• Official launch of NERAKIN regional portal
• Training of selected national technical staff to contribute
to NERAKIN systemto NERAKIN system
• Development of the regional thematic knowledge
networks (Starting with Biotechnology Network).( g gy )
• Development of the regional collaborative network
based on partnerships for enhanced knowledge-sharing
and learning at national level
• Securing active commitment from stakeholders to
develop national IKM systems/networks
develop national IKM systems/networks

NERAKIN 2012 Interface

OutputsOutputs
 Regional Thematic Networks (from 2008 – present)
 R i l A i lt l Bi t h l N t k N E t d Regional Agricultural Biotechnology Network Near East and
North Africa - RABNENA
 Near East Plant Protection Network – NEPP-NET
 Regional Virtual Extension Research Communication Network
of Near East and North Africa – VERCON Near East
 Near East and North Africa Regional Network for Agricultural
Policies – NENARNAP
 Preventive Desert Locust Management Network (EMPRES)g ( )
and Commission for Controlling the Desert Locust in the
Central Region (CRC) Regional Network];
 Aquaculture Information system - RAIS
 Aquaculture Information system - RAIS

Near East Regional Agricultural Biotechnology Network

RABNENARABNENA
BACKEND

Near East Plant Protection Network

Near East North Africa Regional Network for Agricultural Policy

CRC-EMPRES

Regional Activities for NIFPs
 May 2007 in Egypt: Regional training workshop on “Information Systems for
Agricultural Research for Development” in collaboration with AARINENA, GFAR,
FAO, ICARDA, NARIC. Participation: Egypt, Iran, Jordan, Lebanon, Oman,
Qatar Morocco Sudan and YemenQatar, Morocco, Sudan and Yemen.
 January 2008 in Oman: Regional Workshop for Strengthening National ICM
Focal Units in Near East Region for strengthening and developing the agricultural
information systems and Identifying stakeholders and beneficiaries of IS, and
their needs. Participation: Egypt, Jordan, Morocco , Lebanon ,Libya ,Oman,
Sudan, Syria, Tunisia, Yemen
 October 2008 in Syria: Official launch of Near East and North Africa Rural and
Agric lt ral Kno ledge and Information (Nerakin RAIS)Agricultural Knowledge and Information (Nerakin-RAIS)
 May 2009 in Egypt: Regional Training Workshop "Building National Capacities in
Information and Knowledge In Support of Agricultural Research for Development
in Near East Region“ - AARINENA, FAO, GFAR, and ICARDA. Participation:in Near East Region AARINENA, FAO, GFAR, and ICARDA. Participation:
Cyprus, Egypt, Iran, Iraq, Jordan, Lebanon, Morocco, Oman, Sudan, Syria,
Tunisia, and Yemen
 October 2011 in Jordan: the regional Training of Trainers Workshop on
Coherence in Information for Agricultural Research for Development (CIARD)
that was organized by AARINENA in collaboration with FAO and GFAR.

Regional Activities for Networks
 December 2008: Participated and provided contribution to Regional
Agricultural Biotechnology Network Expert Consultation Meeting.
Egypt, Cyprus, Iran, Lebanon, Libya, Jordan, Kuwait, Morocco, Oman,
Saudi Arabia, Sudan, Tunisia , Yemen.
 December 2010: Organized regional Workshop on Knowledge
Exchange Management System for Strengthening Rural Development
(Near East Regional VERCON Network). Egypt, Jordon, Lebanon,
Lib M O S d S i T i YLibya, Morocco, Oman, Sudan, Syria, Tunis, Yemen.
 December 2010: Organized regional Meeting on Establishment of
Near East Plant Protection Network. Algeria, Egypt, Jordon, Iraq,
Iran, Lebanon, Libya, Morocco, Oman, Qatar, Saudi Arabia, Sudan,
Syria, Tunis, UAE, Yemen.

 January 2012: A regional expert consultation meeting was held in Cairo,
Egypt for the establishment of COFO-WANA and attended by 19
representatives of farmers unions and associations from the countries ofrepresentatives of farmers unions and associations from the countries of
the region: FAO, AARINENA and GFAR are co-founder and cosponsored
of Consortium of Farmers Organizations for Agriculture Research for
Development in West Asia-North Africa Region.
 July 2012: Regional training workshop was organized for 12 member
countries Institutions on Regional Agricultural Biotechnology Network
(RABNENA) f t th i R i l C ti d K l d(RABNENA) for strengthening Regional Cooperation and Knowledge
Sharing. Egypt, Iran, Iraq, Jordan, Kuwait, Lebanon, Morocco, Oman,
Saudi Arabia, Sudan, Tunisia, Turkey and Yemen.
 September 2012: Development of PGR Information and Knowledge
Network – Regional consultation meeting of the Coordinating Board of the
Near East and North Africa Plant Genetic Resources Network
(NENAPGRN)

 November 2012: Regional training workshop will be organized for
16 member countries Institutions on Building national institutionalg
capacities in Near East Plant Protection Network (NEPP-NET) for
strengthening regional cooperation and knowledge sharing for
development.development.
 November 2012: National training workshops will be organized for
10 ti l i tit t (A i R h I tit t d U i iti ) i10 national institutes (Agric Research Institutes and Universities) in
Egypt on institutional Digital Repository – Web Document
Information Management System.

Regional involvement in national activitiesg
Countries in the Region can now take advantage of a full range of
conceptual models and networks that give stakeholders access to all
major research on agricultural science and technology. These fall intomajor research on agricultural science and technology. These fall into
three broad categories.
 projects designed to build capacity for developing effectiveprojects designed to build capacity for developing effective
information management systems based on stakeholders’ needs to
manage, disseminate and share relevant information and knowledge
relating to agricultural development and food security policies
 initiatives developed to help organizations active in agricultural
science to publish and disseminate the results of their work
 facilitating access to scientific literature in agriculture appearing in
peer-reviewed learned journals, published commercially and sold at
p j , p y
prices which are unaffordable in many countries

Global initiatives to improvep
access to and exchange of information
on agricultural science and technology
Recent Developments
 AGRIS – IISAST (International Information Systems
for Agricultural Science and Technology)
 AGORA - Access to Global Online Research in
Agriculture
 CIARD - Coherence in Information for Agricultural
Research for Development
 IMARK - Information Management Resource Kit

Mobilizing and Providing Access toMobilizing and Providing Access to
Agricultural Information
AGRIS P idi i l l h d d l AGRIS – Providing agricultural research and development
institutions with an avenue to publish and disseminate the outputs
of their work
 AGORA - Providing access to the world’s scientific literature in
agriculture in peer-reviewed learned journals
 CIARD – Providing commitment to promote the sharing of data,
information, and knowledge in a global network of truly public
collections of information, based on a Manifesto and a common
set of Principles.
 IMARK - providing online and face to face training for capacity
B ildi
Building

Information Standards and Tools
 AGMES – Agricultural Metadata Element Set
for Content Management
 AGRIS Application Profile
 AGROVOC Arabic/English
 Real Simple Syndicate RSS Real Simple Syndicate - RSS
 Open Archives Initiative Compliance
 Online Web services
 Software – MySQL Open Source
 CIARD Manifesto and a common set of
Principles
AIMS
Principles
To develop and promote interoperability standards
to facilitate the efficient dissemination of content.
interoperability is connecting
people, data and diverse
systems.
www.fao.org/aims

Regional involvement in national activitiesRegional involvement in national activities
 National and Institutional Information and Knowledge Networks
 N ti l t k National networks
 Egypt – NARIMS
 Jordan – NAIS
O MAFNET/NAKEMS Oman – MAFNET/NAKEMS
 Tools for institution and country levels - Agricultural Information
System (AIS), Digital Institutional Repository (Web-DIMS) & WebAgris
 Access to Global Online Research in Agriculture (AGORA)
 Rural Information and Knowledge NetworksRural Information and Knowledge Networks
 Egypt – Virtual Extension Research Communication Network
 Egypt – Rural and Agricultural Development Communication Network

Oman Ministry of Agriculture and Fisheries Information Network (MAFNET)

Oman National Agricultural Knowledge Exchange Management System (NAKEMS

Jordan National Agricultural Information System (NAIS)

Iraq Rural and Agricultural Knowledge Exchange Network

Institutional Digital Repository
Web Document Information Management System (Web DIMS)Web Document Information Management System (Web DIMS)

VERCON Network RADCON Network

Knowledge Management Platforms Developed for RNE forg g p
strengthening communication and improving visibility
R i l W b it f R i l Offi f th N E t d• Regional Website of Regional Office for the Near East and
North Africa–Phase II.
• NERC and NERC Updates Website.p
• Regional Agricultural Portal for Near East and North Africa –
Phase II.
• E-Newsletter of Regional Office for the Near East.
• Sub Regional Website for North Africa (Pilot).
Near East Regional Skill Mix Roster Experts Information• Near East Regional Skill Mix Roster – Experts Information
Management System – Phase II.
• Near East Lands & Water Days and WFD Drawing Contest.
y g

FAO/RNE English Website FAO/RNE Arabic Website

FAO/RNE English Agriculture Portal FAO/RNE Arabic Agriculture Portal

FAO/RNE English E-Newsletter FAO/RNE Arabic E-Newsletter

FAO NEAREAST TWITTER

FAO/RNE ROSTER

FAO/RNE Pilot Sub Regional and Country Offices Websites

FAO Near East Land & Water Days

Benefits of partnerships & networking
• A collaborative system and effective communication• A collaborative system and effective communication,
• Exchange of information and knowledge,
• Enhanced technical cooperation,
• Reduced costs of operationReduced costs of operation,
• Synergies in information management,
• Use of agreed standards, methodologies and tools.

L L dLessons Learned
 ENABLING ENVIRONMENT: The need to create an enabling environment that
recognizes the value of connectivity;
 PEOPLE, NOT ONLY TECHNOLOGY: Networks depend on and work with
l d t t h l lpeople and not on technology alone;
 Institutionalization of networks;
 Acquiring knowledge-sharing culture that is based on collaborative methods
and exchange mechanisms;
 Network Facilitation: The significance need to network facilitation with face-to-
face meetings; and
 Sustainability: The need to ensure sustainability and self-financing.

Success Factors for Regional NetworkSuccess Factors for Regional Network
1. Commitment for contribution/collaboration at national level;
2 Focus on capacity building at national level;2. Focus on capacity building at national level;
3. Existence of a regional information strategy;
4. Development of a Secretariat role for regional activities;
5. Focus on community of practice amongst the PGR info
specialists;
6. Raising awareness of ICM issues at PGR Managerial and
political levels;
7. Formation of strategic partnerships amongst the major PGR
g p p g j
stakeholder organizations.

Challenges
• Decentralization: establishment of national networks –
institutions and policies;
• Capacity building: supporting decentralization;
• Content management: common approaches (standardsContent management: common approaches (standards
and tools);
• Partnerships: at regional/international level;p g
• Championship and Commitments: at national level.

Thank You For Your AttentionThank You For Your Attention

Work Group Session IWork Group – Session I
 Question1: what are the existing sources of Question1: what are the existing sources of
information content (both internal and external)?
 Question2: what are the required sources which
are not accessible (both internal and external)?( )
 Question3: what are the existing and requiredQuest o 3 at a e t e e st g a d equ ed
mechanisms to access and share information?

AGRISAGRIS
 Network of over 200 organizations worldwide
collaborating on the shared objective of improvingg j p g
access and exchange of information on agricultural
science and technology
 Launched in 1975; new vision developed in 2002 Launched in 1975; new vision developed in 2002
 http://www.fao.org/agris/

New AGRIS Vision (2002)
 decentralized approach decentralized approach
 greater diversity of participating organizations
 strengthened role in capacity buildingg p y g
 focus on full text documents
 greater availability of associated information about
ti iti / i ti / lactivities/organizations/people
 set of web-enabled standards and tools

• Global partnership to provide free or low cost online
access to full-text scholarly journals in agriculture to
developing countries
• Many of the world’s leading agricultural publishers
>1200 k j l i i lt d l t d di i li• >1200 key journals in agriculture and related disciplines
• Launched in October 2003
• Eligibility based on GNP per capitaEligibility based on GNP per capita
• http://www.aginternetwork.org/en/

Information accessible to allInformation accessible to all
Coherence in Information
for Agricultural Researchg
for Development
Founding
Partners
and growing
and growing…..

C it B ildiCapacity Building
Partnership based e learning initiative
www.imarkgroup.org
Partnership-based e-learning initiative
Oversight from the IMARK Steering Group

Management of ElectronicManagement of Electronic
Documents
Di iti ti d Di it lDigitization and Digital
Libraries
Investing in Information forInvesting in Information for
Development: Issues and Options
Building ElectronicBuilding Electronic
Communities and Networks
Web2.0 and Social Media for
Web2.0 and Social Media for
Development

M j f t ff ti i lt lMajor factors affecting agricultural
information networks/systems

Thematic Knowledge NetworksThematic Knowledge Networks
Virtual communities of professional staff and
collaborating centers with common interestscollaborating centers with common interests
and objectives related to sustainable
agriculture and food security built around
priority areas.
These networks aim to:
 Strengthen links between communities of practitioners;
 Allow individuals to gather and gain access to policy and technical
i f tiinformation;
 Facilitate sharing and exchange of complementary knowledge and
resources;
resources;
 Organize and create knowledge in ways that are flexible.

What is NENAPGRN Designed to?What is NENAPGRN Designed to?
 Prevent redundancy and duplication,
 Create access to PGR information, knowledge,innovations,
 E i k l d h i i PGR Ensure maximum knowledge sharing among various PGR
institutes, programs and personnel on institutional national
and regional levels andand regional levels, and
 Provide enable environment for good coordination.
Food and Agriculture Organization of the United NationsSIPP- KIMS: Saudi Integrated Production and protection Information Knowledge Management System

Thematic Knowledge Networks
 Share (one-many) Definitions
FunctionsDevelopment Process
 Store / Retrieve
 Collaborate / Interact
 Problem/Purpose/Benefits
 Guidelines
 Categories
 Decide
 Learn
 Notify
g
 Functions
 Resources: TKN Support
Group  Notify
 Support
 Monitor
Group
 Workplan
 Tools and methodologies
Pil t t k l ti  Monitor Pilot network selection
 Training
 Implementation and analysis
p y
 Upscaling

NENAPGRN Development Scenarios
Development of a Dynamic Web-based Information and Knowledge
Management System for PGR project
 Duration: 24 months is required to develop an operational Dynamic Web Duration: 24 months is required to develop an operational Dynamic Web
Information and Knowledge Management System and to build good
information infrastructure.
 Technical Support Service: TSS will be provided free of charge Technical Support Service: TSS will be provided free of charge
 Training: 2 workshops are required to provide the required training.
 Knowledge Sharing/Exchange and collaboration: would be available at
good level. All information and knowledge will be managed and
disseminated at central and distributed levels.
 Social network, team work and ownership for contribution forSocial network, team work and ownership for contribution for
sustainability will be feasible between project stakeholders and PPD.
 Building capacity for disseminating information and knowledge will be
strongly feasible Institutional Development would be introduced
strongly feasible. Institutional Development would be introduced.
 Estimated Budget: 150 US$.

Knowledge Management and Networking Outputs

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