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1. Getting started with
Word Processing

2.  Word Processor: It is a package that processes
textual matter and create organized and flawless
documents
 Ooo Writer or writer
 Openoffice.org
 Features
 Fast ( speedy and no mechanical carriage
movement)
 Editing Features : any corrections can be done
 Permanent Storage ( documents can be saved as
long)
 Formatting Features ( converted to any form like
italics, bold etc)
 Graphics ( Drawing)
 OLE ( Object linking and embedding)

3. Parts of the Main Window
 Title Bar
 Menu Bar
 Formatting toolbar
 Standard Toolbar
 Ruler Bar
 Status Bar
 Scroll bar
 Work area

4. Document View
 Print layout
 Web Layout
 Full Screen
Writer is WYSIWYG ( What you see is what you
get). It shows the document exactly the same
when the print out is taken
 New Document (Ctrl+N)
 Word Wrap: when a word does not fit in the line,
it automatically flows to the beginning of the next
line. This is called word wrap

5. Non Printing Characters
 Do not appear on paper when you print the
document
 Can be displayed in Show/Hide button in
Standard toolbar
 Save as ( document saving)
 Extension: .odt ( ODF Text Document)
 Close from the file drop
 Exit from Writer ( Exit)

6. Margins
 Left
 Right
 Top
 Bottom
 Gutter Margin: extra space inside the margins
to ease up binding
 Mirror Margin: same inside and outside
margins on a page. Ie the left of right margin
on a page becomes right of left margin
respectively on the next page

7.  Indentation: distance between text boundaries
and page margins
 Types :
 Positive
 Negative
 Hanging indent: further indentation of
paragraph

8.  Font, styles and Sizes like Normal, Italics,
Bold Superscript, subscript, Double
strikethrough etc
 Text Alignment: text layout within a paragraph
with respect to left and right margins. Two
types are there : Horizontal ( Left, right,
centered and justified )and vertical (Left, right,
centered and justified )

9.  Line spacing: total height of a line of text
including extra spacing like single, 1 and ½ etc
 Page Orientation: Portrait and Landscape
 Header and Footer : text or graphics such as
page no, date logo etc
 Navigator Options : Cursor Movement ( arrow
keys) , scrolling through mouse

10.  Find and Replace Text
 Inserting special characters
 Jump to a given page ( Fn +F 5)
 Undo and Redo
 OOO Writer is called WYSIWYG ( What you
see is what you get) is the one that one that
shows the document on screen, exactly the
way it will when you will take print out

11. Shortcut commands
Commands Keys
Open New document Ctrl + N
Copy Ctrl + C
Paste Ctrl + V
Cut Ctrl + X
clipboard Ctrl + C
Undo Ctrl + Z

12.  Clipboard: A temporary storage area which is
used for keeping the cut/copied text/ graphics

13. Setting up Writer and Formatting
Options
Tools Option
Click +
icon
General,
View,
Formatting,
Aids, Grid

14. General
 Update link when loading
 Update fields and charts automatically
 Setting: Tab stops ( distance the cursor
travels after press of tab key) with units

15. View
 How the document looks and behaves

16. Formatting Aid Options
 How text appear
 ( where paragraph ended, line break, page
break, text alignment etc)
Grid Options
 Visible grid
 Snap to grid
 Otherwise open office- appearance-select
darker colur-save-ok

17. Character Formatting
 Format-character-change font,size colour –ok
 Ctrl +B, Ctrl + I, Ctrl + U
 Font effects
 Change Case means upper, lower, title, small
capital
 Change colour under font effects
 Paragraph formatting
 Text alignment

18.  Ctrl +L, E, R ,J for indentation
 Paragraph indentation under format
 Line spacing in paragraph formatting
 Paragraph border and shading

19. Formatting Pages, Spell
Check and Auto Correct
Utilities

20.  Check Spelling in two ways : AutospellCheck
and Spelling and Grammar Option ( Tools
Menu)
 Tools- spelling and Grammar
 Tools-language-for all text- more / tools –
options- language settings- language change
to English US
 Synonyms and Thesaurus ( Tools-language-
thesaurus)

21.  Auto correct : tools-autocorrect options
 Auto text ( edit- Auto text- enter name of
shortcut
 Inserting page break: insert-manual break
command-choose page/ line/column break
 Page formatting: format-page-orientation-
margins
 Numbering pages: insert-field-page number (
before that footer to be added ( insert-footer
command)

22.  Page border and shading: Format-page-
border tab in page style
 Columns: format-columns
 Header and Footer:
insert-header and footer
 type heading in header box and can do
formatting options
Insert-fields
Close button

23. Tables and Printing

24.  Table: Arrangement of text in the form of columns
and rows
 Click table-specify rows and columns-ok
 Insert rows and columns: table-insert-
rows/columns/
 Delete rows and columns: table-delete-
rows/columns
 Merge and splitting cells:

25.  Formatting Tables and Autoformat: Table-table
properties-border-background-ok
 Formatting individual cell contents: select cell-
character formatting
 Auto formatting a table: table-autoformat-click
pre design or select –ok
 Print: file-print-page review
 Getting Help: help-contents
 Printing brochures: file-print-page layout-
 Printing envelopes:
insert-envelope-format-page quality
Lastly new doc
 Exporting to pdf: file-export to pdf

26. Mail Merge
 Mail Merge: It is a technique to merge text
with addresses to create personalized
letters.
 Components:
Main Text document
Address Database
Merge Document

27.  Steps:
File-New-Database
Create a new Database-next-Finish-Save
Use wizards to create table
Under wizard –category( personal)-sample tables
( addresses)- select available fields –drag to the next
box using right
Press next up to step 4
Complete the table
Create Main Document
File-new-new text document
Under Field window-insert-fields-other-database-
mail merge fields
Expand created database-drag to the main text
document

28.  Now from Tools-Mail Merge command-use the
current document
 Select letter
Continue next uptil step 6
Next upto 8th step
Lastly finish