5-6 July 2018 Update on role of Aggregator Forum

1. Members Council
Update on role of Aggregator Forum
5 - 6 July 2018, Den Haag

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The Aggregator Forum Steering Group
Europeana Member Council
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The 25th of April 2018 Marco Rendina, Europeana
Fashion International Association Sara Di Giorgio,
ICCU representing CulturaItalia, were elected Chair
and Vice Chair of the Steering Group of the
Aggregator Forum. The SG includes also Henning
Scholz, as EF representative.
Members rotate every two years
Technical Director Europeana Fashion
mrendina@europeanafashion.eu
Project Manager Culturaitalia
sara.digiorgio@beniculturali.it
Partner & Operations Manager Europeana
henning.scholz@europeana.eu

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The Steering Group
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1. Chair & Vice-Chair responsabilities
a. Agenda setting of the Forum
b. Chair meetings, ensure participation of relevant member(s)
c. Function as ENA/MC liaison
d. Explore opportunities to increase synergies between aggregators
e. Ensure visibility and recognition of the role of the aggregators in EF
ecosystem
f. Coordinating aggregators participation on relevant topics
g. Representing AF at the DCHE meeting

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The Steering Group
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2. EF Representative responsabilities
a. Ensure alignment with EF strategy and development
b. Ensure and safeguarding consistent messaging and branding
c. Coordinate with EF staff activities relevant for aggregators (this coordination is
happening in an EF internal cross team consisting of Henning, Harry, Nienke,
Marjolein, Douglas)
d. Prepare communication on aggregator relevant aspects for the EAF Basecamp
project; ask aggregators for feedback and input to relevant topics; align with the
chair and vice-chair of the Steering Group when topics are either controversial or
strategic in nature to agree best approach for aggregator involvement
e. Ensure visibility (Pro) and recognition of the role of the aggregators in EF ecosystem
f. Organise Europeana Aggregator Forum meeting in collaboration with hosting
organisation
g. Facilitate and support the Europeana Aggregator Forum in the DSI
h. Support aggregators attending the Europeana Aggregator Forum meeting

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About the Aggregator Forum
Europeana Member Council
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● Established in 2012
● Members: National and pan-European domain
and thematic aggregators
● Aggregators are the key link between
Europeana and CHIs
Purpose
● Exchange ideas, knowledge, experiences and
best practices both at operational and strategic
level
○ From data quality to IPR, from partner
development to funding and strategy
● Foster closer working relationships and two-
way communication between members
Meetings
● Twice a year organised and hosted by
Europeana Office or an aggregator

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Revitalise the Forum
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WHY
● Gives increased recognition for organisations aggregating
Europe’s cultural heritage
○ Joint mission: improve access to culture
○ Europeana being an essential element bringing it together
○ Bringing people & organisations together
○ Working on standards and frameworks
● Opportunity to function as an instrument to influence political
action on cultural heritage
HOW
● Firm up the scope of the forum: set up an accreditation
process
● Improve visibility and recognition for the community
● Improve the aggregators active participation

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Accreditation for aggregators
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WHY
● Many aggregators were set up during the last ten years, but not all of them are still in
operation for different reasons. An accreditation scheme will help to identify active
aggregators and acknowledge their role as active and trusted partners for cultural
heritage institutions wanting to publish their data on Europeana (and other platforms in
the wider network), but also for other aggregators to share knowledge, best practices and
foster an effective collaboration.
HOW
● Set up an accreditation process:
○ Simple, clear requirements to identify an active aggregators
○ Creating a form for the submission
○ Workflow for submitting, reviewing the accreditation status
○ Visibility of accreditaded aggregators in Europeana Pro and in the network of data
providers (logo)

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Accreditation for aggregators
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RESPONSABILITIES
● Provide new data or updates to Europeana Collections according to the frameworks (e.g.
licensing, publishing frameworks);
● Provide a clear scope for which cultural heritage and which sort of institutions metadata is
aggregated;
● Seek agreement with other aggregator(s) in case of overlap in scope;
● Act as a helpdesk for cultural heritage institutions and assist them to improve the quality of
their data
● Assure sufficient capacity (staff incl. metadata expert, active contact information, web presence,
etc.);
● Provide an exit or transition plan for data providers in case of termination of services or
inability to deliver regular metadata updates;
● Assign a delegate attend the Europeana Aggregators’ Forum and actively participate in its
activities;
● Collaborate with Europeana Foundation and other aggregators in finding the most efficient way
for cultural heritage institutions to contribute to Europeana;

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Accreditation for aggregators
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BENEFITS
● Assign a delegate attend the Europeana Aggregators’ Forum and actively participate in its
activities;
● Membership of the Europeana Aggregators’ Forum (EAF) , incl. travel reimbursement for
attending EAF meetings (if funding is available);
● One vote in decisions taken by the EAF;Seek agreement with other aggregator(s) in case of
overlap in scope;
● An aggregator page on Europeana Pro;
● Advocacy and dissemination within Europeana’s ecosystem and stakeholders;
● Official representation of Europeana towards cultural heritage institutions;
● EAF logo to identify accredited aggregators as trusted partners.

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Improving visibility and recognition for the
community
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Supported by EF, the AF community should promote the value of publishing Europe’s high quality
cultural heritage data, need for digitisation and copyright reform and promote pan-European cross-
domain collaboration, share best practices and reduce duplication of effort.
What to do:
Promote developed standards and recommendations.
i. Standardised Training Programme
ii. Train the trainer/ Workshops
Promote outputs of the forum (case studies etc)
Ensure visibility for Europe’s cultural heritage aggregation eco-system
i. Europeana Pro to feature aggregators and their expertise
ii. AF and accreditated aggregator logos
iii. Aggregator Factsheet
Raise awareness for Europeana within forum members network

11. Questions?
Håndkolorert dias |
Anders Beer Wilse
Arts Council Norway
Norway, CC BY