Advance Total Compensation Statement for Executives

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Advance Total Compensation
Statement for Executives: A Case Study
Prepared by:
Patty Snider
HCM Senior Consultant
Emtec, Inc.
Session ID#:

2. Agenda
■ Introduction
■ Overview of Oracle HCM Cloud Workforce Compensation
Module
■ Case Study
■ Lessons Learned
■ Questions

3. Introduction

4. Presenter Information
■ Patty Snider, HCM Senior Consultant
▪ Over ten years of experience implementing, upgrading and
administering HRIS systems
— Oracle HCM Cloud
— PeopleSoft HCM
— PeopleSoft ELM
▪ Human Resources process background
▪ Compensation implementation expert

5. Business and Technology Empowered

6. Overview of Oracle HCM Cloud
Workforce Compensation Module

7. Oracle HCM Cloud Applications
■ Comprehensive, integrated, and flexible suite of cloud-based
HR software
■ Fully integrated functionality within four key areas: core HR,
workforce management, workforce rewards, and talent
management.

8. Oracle HCM Cloud Services

9. Oracle Cloud Workforce Compensation
■ Design compensation programs
tailored for global and local
organizations all in one application:
▪ Flexible Configuration
▪ Compensation modeling solutions
▪ Integrated performance management
▪ Pay for performance
▪ Total compensation communications

10. Case Study: Total Compensation
Statements for Executives

11. Customer Profile
■ Internationally-recognized designer of high-end furnishings
with 2012 revenue of more than $1.7 billion
■ 4000+ employees in U.S. and Canada
■ Previous compensation system, developed internally,
employed Lotus Notes and a custom database
■ Conduct merit/pay administration for the organization twice a
year

12. Objective
Reduce the complexity and the timeline of
the salary planning process

13. The Business Challenge
■ In the previous system, there was an
extensive amount of technical preparation
work required prior to the opening of each
compensation cycle.
▪ Gathering a large number of spreadsheets
▪ Manually updating system data.
▪ Manually create ~200 customized executive
total compensation statements
▪ Limited visibility for higher level managers
▪ Frustrating user experience for superiors and
managers
13

14. Why Modernize Now
1. Reduce complexity in preparing for and administering the
compensation planning process
2. Enable greater line manager self-service and real time
visibility for high-level management
3. Streamline business process to decrease exceptions

15. Solution
■ Oracle HCM Cloud Coexistence
▪ Base HCM Cloud for coexistence
▪ Bidirectional integration to/from HR source system and HCM
Cloud application
■ Workforce Compensation Module
▪ Compensation Workforce Plans
▪ Executive Total Compensation Statements

16. Executive Total Compensation Statement
■ A critical business requirement that required extensive
prototyping and review
■ ~200 employees receive executive total compensation
statements
■ Prior solution was to manually create individualized
customized total cash and non-cash compensation
statements
■ Required similar online and printable versions available

17. HCM Cloud Solution Configuration
■ The statements are now created in Oracle HCM Cloud via
two standard templates
■ The templates were configured to support the following:
▪ Ability to retain unique design
▪ Only show the specific cash and non cash compensation items
that apply to specific employee
▪ Leverage template eligibility rules
▪ One click display via UI and PDF to increase user experience

18. Accommodating Custom Requirements
■ Descriptive Flex Fields to evaluate values within
compensation worksheet
■ Four level salary range placement
■ Merit pool budgeting based on an employee’s projected
increase
■ User defined fields created to build Total Compensation
Statements on demand

19. Results
■ Streamlined Total Compensation Statement generation
process
■ Automatic generation of Compensation Change Statements
■ Streamlined reporting
■ Manager-specific merit budget management

20. Total Compensation Statement Demo

21. Sample Printable PDF

22. Lessons Learned

23. Lesson Learned
■ Prepare for Data Clean-Up/Conversion
▪ Plan early
▪ Identify required clean-up activities prior to conversion
▪ Ensure proper verification of data
■ SaaS applications leverage best practices
■ Clearly identify business requirements
■ Allow adequate time for prototyping and testing
■ Change management is critical

24. Questions

25. Questions

26. Contact Information
■ Thank you for your time and attendance today!
■ Please contact Patty Snider with any additional questions
regarding your compensation system or implementation:
Phone: 312.216.6974
Email: Patty.Snider@emtecinc.com
Website: www.emtecinc.com

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