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Creating a Successful Project Environment in 40 Characters
- 1. Creating a Successful Project Environment Jason Orloske, MPM, PMP
- 2. Been On a Project Team Where… ▪ Roles Not Defined ▪ LackedTrust withTeam ▪ LackedTrust with Project Leader ▪ Fearful of Stakeholders ▪ Uncontrolled Changes ▪ Process:Too Much orToo Little
- 3. Project Failed Because… ▪ “Pet” Project ▪ Didn’t AlignWith Strategy ▪ Key People Didn’t Know About the Project ▪ Poorly Definition of “Done” ▪ Project Leader Unable to Lead
- 4. “The Project Environment we are working in has been lacking key elements, which greatly hindered our success and led to the project’s ultimate failure.” -January 2009
- 5. Think AboutThe Best ProjectYouWere Ever Part Of
- 6. Key Attributes to a Successful Project Environment •Trust •Empathy •Safe & Free of Judgement •Engagement •Clear Definition of “Done” •Understood the “Big Picture” •Accountability & Ownership •Adaptable/Agility •Results-Oriented •Culture of Recognition
- 7. Creating that environment starts with YOU!
- 8. Project Environment Evolutionary Process • Trust at All Levels • BusinessValue • Strategic Alignment • Initial State of Disorder Chaos Clarity Fruitful Relationships Results
- 9. Successful Project Environment Centered Around Four Principals 1. BeginWith the End in Mind 2. Stakeholder Engagement 3. ProjectTeam Dynamics 4. Good Processes
- 10. 20+ Years as an Accidental Project Manager
- 11. Begin with the end in mind
- 12. Begin With the End in Mind Starts with Governance A 10 Letter 4 Letter Word (for some) Doing the RightThings… …at the RightTime Strategic Fit
- 13. Begin With the End in Mind Done = Project’s Destination • Articulate theVision • ClearlyVisible • Center of all Conversations and Decisions
- 14. Begin With the End in Mind
- 16. A $2M Dollar Lesson
- 17. Stakeholder Engagement Who is a Stakeholder: • Impacted • Supportive • Engaged • Follow the $$Money$$
- 18. Communicate Early, Build Rapport Engage Key Stakeholders Early Develop “Evergreen” Relationships Goal is to BUILDTRUST WITH and AMONST Stakeholders!!
- 20. Team Dynamics
- 21. Team Dynamics Building a ProjectTeam Starts Before the ProjectWork Begins Ask a few questions to get started: • What roles are required? • What tools do we need? • Are there any gaps in roles and tools? • How do we fill those gaps? • Do I have the ability to properly manage this team?
- 22. SCOPE/END PRODUCT ROLES KEY DATES PROCESSES RULES THE PROJECTTEAM KICKOFF
- 23. Team Dynamics ▪ Short Emails ▪ 3 Email Rule ▪ Risks: if you think it’s a risk, bring it up ASAP! ▪ Issues: Recommendations & Ideas ▪ No work outside change control process...ever ▪ Meetings: start/end on time with agendas ▪ Always Communicate…Always! Team Rules
- 24. Team Dynamics The goal is to build trust with and amongst your team members Creating a ProjectTeam “Culture of Success” • Encourage continuous improvement • Open & honest communication • Listen for opportunities • Give permission for “Healthy Conflict”
- 25. Team Dynamics CONFLICT – It’s Not All Bad It’s a Growth Industry Professional Conflict: • Related to project work • Usually handled with a professional discussion • Bring in a 3rd party Personal Conflict: • Two or more people don’t like each other • Handled quickly • Requires a frank and direct “adult” conversation • Removal
- 26. Team Dynamics Celebrate! Give Credit to theTeam Have Fun!
- 27. Good processes
- 28. Good Processes
- 29. Easy to Understand Consistent & Predictable Competitive Advantage Corporate Asset
- 31. Good Processes DON’T let a tool dictate your process There is no “One Size Fits All” People Dependence Process Dependence Rules vs. Guidelines
- 32. A Note on remote teams
- 33. Remote Team Management Over Communicate Schedule Regular Check-ins Beware of “Cliques” Focus on Outcomes Social Interactions Flexibility Empathy
- 34. Successful Project Environment Centered Around Four Principals 1. BeginWith the End in Mind 2. Stakeholder Engagement 3. ProjectTeam Dynamics 4. Good Processes
- 35. THANK YOU!! And Contact Information ▪ LinkedIn: https://www.linkedin.com/in/jason-orloske-mpm-pmp- csm-cm/ ▪ Email: btgconsultllc@gmail.com