Community webinar to introduce Committees and Teams described in the EarthCube Demonstration Governance Charter.

1. EARTHCUBE COMMUNITY WEBINAR:
Introduction to
Committees and Teams
August 5, 2014
Lee Allison, EarthCube Test Governance PI

2. AGENDA
1. EarthCube Journey
2. Road to All-Hands Meeting 2014
(Test Governance Phase)
3. Demonstration Governance Phase
4. Charge and Expectations of
Committees, Teams, and Leadership
5. Timeline Moving Forward
6. Q&A

3. EARTHCUBE VISION
 Transform the conduct of data-
enabled geoscience-related
research
 Create effective community-
driven cyberinfrastructure
 Allow global data discovery and
knowledge management
 Achieve interoperability and
data integration across
disciplines
Dynamic
Earth
Changing
Climate
Earth & Life
Geosphere-
Biospheric
Connection
Water:
Changing
Perspectives

4. Roadmaps & Concept Designs (technical roadmaps
and small prototype designs)
The EarthCube Journey
White Papers & Expressions of Interest (Geo & CI)
Dear Colleague Letter & Charrettes
Full List of Awards at: http://earthcube.org/page/earthcube-groups
201120122013Present
End-User Workshops & Stakeholder Alignment
Building Blocks, RCNs, and Conceptual Design
Awards (current funded projects)

5. COMMUNITY ENGAGEMENT
EARTHCUBE.ORG & WORKSPACES

6. ASSEMBLY STAKEHOLDER WORKSHOPS
Data Facilities (Jan. 15-17)
EarthCube Projects (Feb. 12-14)
IT/CS/IS/FOSS (March 5-7)
End-Users & Professional
Societies (March 18-20)

7. CROWDSOURCE SURVEYS
AND RESULTS
1. Strategic Pathway Exercises
 250+ participants in both exercises
2. Comprehensive Charter
Review Survey
 25+ participants
3. Overarching Gov. Framework
Review Survey
 55+ participants

8. ALL-HANDS MEETING 2014
June 24-26, Washington DC
150+ attendees
75 + institutions, orgs, agencies
represented
45 + plenaries, sessions, posters,
presentations
3 keynote speakers

9. INTENTION FOR DEMONSTRATION PHASE
1. Community Convergence on System
Architecture
2. Meet End-User Domain Needs
3. Test Effectiveness of the Demonstration
Governance Organization

10. Sprint 2
Jan 5-6:
• Testing agile
process
Feb to June:
• Developing
architecture
framework
Sprint 1
July:
• Webinars July 17 & 21
• Initial charter submission
Aug:
• Organizational meetings
Sept – Dec:
• Working meetings
Call
for
Participation
Jan:
Check
&
Adjust
June:
Check
&
Adjust
DEMO GOV: IMPLEMENTATION PLAN

11. Standing Committees
Committees with open-membership and internally elected leadership, fulfilling key functions of EarthCube and
supporting ad hoc working groups created by the members to innovate and respond to immediate needs.
REVISED DRAFT EarthCube Enterprise Governance -- 6.26.14
Leadership Council
Sets the strategic direction and identifies what is within and outside of scope for EarthCube. Assess and makes
changes to the structure as needed. Voting members are individuals elected by EarthCube Members as their
representatives and representatives of the Standing Committees. The non-voting members help to establish a
strong connection with the academic geosciences, funding agency, and the Office.
Office
Support
function of
Enterprise
Governance.
Supports all
activities of
EarthCube
Governance.
Implements
the actions
and
suggestions
of the
Engagement
and Liaison
Teams.
Council of Data FacilitiesTechnology/ Architecture
Committee
Science
Committee
EarthCube Members
Anyone can be a EarthCube Participant, accessing resources, participating in activities, and initiating
special interest groups. Anyone who wants to participate in governance activities (voting, leadership
roles, initiating Working Groups).
Technical
Funded Team
Working
Groups
Working
Groups
Working
GroupsScience
Funded Team
Special
Interest
Groups
Working
Groups
Liaison Team
Leadership by EC stakeholders, implementation by
the Office. Supports proactive partnerships with
related efforts, both through formal relationships
and informal engagements.
Engagement Team
Supports proactive communication and
engagement with end-users and other EC
stakeholders, including ensuring transparency and
building trust.
Working
Groups
Special
Interest
Groups

12. Leadership Council
Sets the strategic direction and identifies the scope of EarthCube.
Seven voting members: one from each Standing Committee plus four At-Large (from across Geosciences Directorates)
Three non-voting members: Engagement Team, Liaison Team, and Office Director
Council of Data
Facilities Standing
Committee
Coordinates and facilitates
among existing and new
geoscience data facilities.
Architecture &
Technology
Standing
Committee
Oversees the development
of technology and
architecture.
Science
Standing
Committee
Ensures academic
geoscience research
drives EarthCube
Cyberinfrastructure.
EarthCube Community
Anyone can be part of the EarthCube Community, accessing resources, participating in activities, and initiating
special interest groups.
Science
Funded Team
Technical
Funded Team
Special
Interest
GroupsSpecial
Interest
Groups
Liaison Team
Supports proactive
partnerships with external
related efforts, both
through formal
relationships and informal
engagements.
Engagement Team
Supports proactive
communication and
engagement with end-
users and other
stakeholders.
Office
Support function of
Enterprise Governance,
including support to
Committees, Teams, and
Membership. Implements
the actions and suggestions
of the Leadership Council.
Working
Groups
Working
Groups
Working
Groups
Draft Organization Chart EarthCube Enterprise Governance – 07.16.14

13. CHOOSE YOUR ROLE
Special
Interest
Groups
Leadership
Council
Liaison
Team
Tech.
Standing
Committee
Council
of Data
Facilities
Engage-
ment
Team
Science
Standing
Committee
Working
Groups
Sign up on the EarthCube Workspace
http://workspace.EarthCube.org

14. Leadership
Council
Tech.
Standing
Committee
Science
Standing
Committee
 Scope/Vision for EarthCube
 Engagement of Scientific Community
and Structure of the Work Groups
 Policy/Strategy on Data Management
Plans
 Architecture (in coordination with
Science & CDF)
 Testbed for components
PRIORITY ISSUES

15. Liaison
Team
Council
of Data
Facilities
Engagement
Team
 Shared Services through Data Providers
 National/International/Consortia
Collaboration
 Engagement of Scientific Community
and Structure of the Work Groups (in
coordination w/ Science Committee)
 Science Success Stories
PRIORITY ISSUES

16. 1. Outline Decision-Making Process
 Internal Governing Structure
 Recommend and/or initiate Working Groups
 Handle their reports; reconcile discrepancies and evaluate recommendations
2. Select Leadership of the Committee
 Representative(s) to the Leadership Council
3. Determine how to tackle Priority Issues
4. Establish mechanisms to coordinate Cross-Membership in both
Committees
CHARGE TO COMMITTEES

17. CHARGE TO TEAMS
1. Outline Decision-Making Process
2. Select non-voting representative to
the Leadership Council
3. Determine how to tackle Priority Issues

18. LEADERSHIP COUNCIL
1. Review and Approve Existing Leadership Council Decision Making
Structure
 Determine Coordination Mechanism between Committees/Teams
 Determine Relationship between Funded Project Teams and Standing
Committees
2. Approve Working Groups and their budget (including those
recommended by Standing Committees)
3. Determine how to tackle Designated Priority: Determine Vision &
Scope of EarthCube

19. LEADERSHIP COUNCIL CHAIR
 Generally (in Charter): Chair will be
elected by General Membership
 This Year (Demo Phase): Chair is elected
from and by Leadership Council
 To expedite process in time-sensitive
phase
 To move quickly into testing the
governance structure

20. EXPECTATIONS
 Attend Monthly Virtual Meeting
 2-3 Hours Per Month (Leadership)
 1-3 Hours Per Month (General Members)
 3-4 from each Committee/Team
attend the “Check and Adjust”
Meeting, January 5-6
 In addition to Leadership members
already attending

21. ON THE HORIZON: TIMELINE FOR NEXT STEPS
 Late August: Facilitated first meetings of Standing Committees and
Teams (virtual)
 August 31: Deadline for nominations of Standing Committee
Leadership Council Members
 September 15: Deadline for selection of Standing Committee
Leadership Council Members
 October 1: Demonstration organization in place

22. Questions?