The document summarizes a webinar hosted by DuraSpace on managing digital collections at non-ARL institutions. It discusses a survey of 145 non-ARL institutions that found most (73%) use hosted repository services rather than locally managing collections. The webinar then features three presentations: Illinois Wesleyan University discusses its experience with Digital Commons and highlights student and faculty work hosted; Bennington College discusses selecting and implementing DSpace; and factors in selecting repository software are discussed.

1. January 22, 2015 Hot Topics: DuraSpace Community Webinar Series
Hot Topics: The DuraSpace
Community Webinar Series
Series Eight:
“Doing It: How Non-ARL Institutions
are Managing Digital Collections ”
Curated by Liz Bishoff,
Partner, The Bishoff Group LLC

2. “Real Life Experiences with Hosted
Institutional / Digital Repository Services”
Stephanie Davis-Kahl,
Scholarly Communications Librarian & Associate Professor,
Ames Library, Illinois Wesleyan University
Carissa Smith,
Product Manager, DSpaceDirect & DuraCloud, DuraSpace
January 22, 2015 Hot Topics: DuraSpace Community Webinar Series
Oceana Wilson,
Director of Library and Information Services,
Crossett Library, Bennington College

3. In Review
“Managing Digital Collections” Survey
Conducted by the Bishoff Group and DuraSpace in the
early 2014
Goal
Gain a better understanding of the status of digital content
creation, management, and preservation activities
underway in the non-ARL academic library community
Responses
145 from non-ARL organizations (such as ACRL list
members, Oberlin Group, etc.)
January 22, 2015 Hot Topics: DuraSpace Community Webinar Series

4. Respondents
January 22, 2015 Hot Topics: DuraSpace Community Webinar Series

5. Trends Toward Hosted
What we found
73 respondents (71.6%) use hosted service offered by a
vendor or consortia
29 respondents (28.4%) are locally managed
Decision factors
Type of content being managed (requirements,
restrictions)
User functionality
Technical philosophy (move to hosted)
Technical and customer support
Preservation functionality
Cost
January 22, 2015 Hot Topics: DuraSpace Community Webinar Series

6. Digital Commons @ IWU:
Share, Discover, Illuminate
STEPHANIE DAVIS-KAHL, ILLINOIS WESLEYAN UNIVERSITY
01.22.15

7. Beginnings
[2007]
• Strategic Plan
• Campus Identity Study
• Digital Collections
• Timing
Image: Standing on the starting line, Olympia,
Greece (2006), by Templar1307,
(CC-BY-NC-SA 2.0)
https://flic.kr/p/2pAdvo

8. focus on
student
work
people
timing
Stakeholders:
University Librarian, Associate
Provost, Chief Information Officer,
Library Advisory Committee,
Teaching & Learning with
Technology Committee
$$$

9. Building Blocks
• Infrastructure• Services
• Teaching,
Outreach
• Campus
Culture
Values,
People,
Curriculum
Active
Learning
OA/PA
Advocacy
Personnel
Workflow
Metadata
Faculty Work
Student Work
Records Mgmt
Copyright Ed
Publishing

10. Digital Commons
@ IWU
Digital Commons @ Illinois Wesleyan University (DC@IWU)
reflects the nature of the intellectual, creative and scholarly
culture of our campus. DC@IWU serves as the central
location for outstanding student work, faculty scholarship,
University records, and campus history.
Our goals are to:
• Promote and disseminate academic and creative
achievements of students and faculty
• Ensure preservation of and persistent access to said
work
• Increase discovery of IWU scholarship and artistic
expressions
• Foster scholarly collaborations with colleagues
• Document and record IWU’s history and progress
Image: Digital Commons @ IWU homepage
http://digitalcommons.iwu.edu

11. Faculty Work and
Beyond
Community
Engagement
Faculty
Governance
Information
Literacy
Instruction
University
Communication&
Advancement
Admissions,
Alumni Relations
Archives &
Special
Collections
Digital
Commons
@ IWU
Student Scholarly
& Creative Work
Campus Connections

12. Capstone Publishing Experience:
Undergraduate Economic Review
Major Coursework Information Literacy
Writing in the
Discipline
Critical Peer Review
Open Access Publishing
http://digitalcommons.iwu.edu/uer

13. Roles & Responsibilities
• Editors
• Reviewers
• Authors
• Readers
Students
• Educator
• Mentors
• Advisors
Faculty • Educator
• Advisor
• Infrastructure
Librarian
http://digitalcommons.iwu.edu/uer

14. John Wesley Powell Undergraduate Research Conference
http://digitalcommons.iwu.edu/jwprc

15. Art Presentations
http://digitalcommons.iwu.edu/jwprc/2014/art/
Music Performances
http://digitalcommons.iwu.edu/jwprc/2014/music/
Jane Austen Book Covers, Jamie Kang (2011)
Fast Monsters, Victoria Poll (2011)

16. Honors Projects

18. Faculty Work:
Post-prints, images, video/audio,
links to blogs, journals, student work Viewing Device, Nisa Blackmon

19. Reframing,
Revising
[2014]
• Self-Study
• External Review
• Strategic Planning
Image “know where you are” by citymaus
(CC-BY-ND 2.0)
https://flic.kr/p/dUbfST

20. THANKS…
LIZ BISHOFF
KRISTI SEARLE
CARISSA SMITH
OCEANA WILSON
Questions?
Stephanie Davis-Kahl
sdaviska@iwu.edu
@StephDK
http://works.bepress.com/stephanie_davis_kahl

21. Bennington, Vermont
Founded in 1932
Liberal Arts College
660 Undergraduate FTE
95 Graduate FTE
8/1 Student/Faculty ratio
8 Library Staff Members

22. Not migrating from
another software or
hosted service
Not a consortium
purchase
Starting Points

23. Evaluation of material
Prioritizing Needs
Identifying users
Needs Assessment

24. Cost
Features
Licensing, Ownership
Support
Examples
Evaluation of Repository Software

25. Cost
Support, Hosted
Community, Open source
Mission-driven, not-for-profit
Owning our data
Google Analytics
Google Scholar Indexing
Factors in selecting DSpace

26. Getting Started
Check List
Getting Started
How To
Emails, Phone Calls
Quick start up
Implementation Experience

27. Exceptional
Timely – Same day or
next day responses.
Collaborative –
Questions added to
DSpaceDirect
KnowledgeBase
Support

28. Launch

29. Social Media
Projects
Classroom
Outreach

30. Google Analytics

31. DuraSpace Managing Digital Collections Survey 82% rated Extremely or Very Important
“Expose my institution’s intellectual output to researchers around the world who would
not otherwise have access” as an important benefit of digital or institutional repository.
http://www.duraspace.org/sites/duraspace.org/files/Managing%20Digital%20Collections%20Survey%20Results%20Summary.pdf

32. January 22, 2015 Hot Topics: DuraSpace Community Webinar Series
QUESTIONS