This document provides a training syllabus for using an education portal with multiple levels of instruction. Level 1 teaches how to access the portal, view programs, and check the schedule and asset library. Level 2 covers how to record, upload, and organize videos. It provides step-by-step instructions for recording live or scheduling recordings, uploading existing videos, and adding metadata. Level 3 describes how to create folders in the asset library to organize videos. Contact information is provided for technical support or training workshops.

2. 3387090174625Select the blue bar “Advanced Settings”Step Eight: Select the “Manual Entry” radio button and another entry window will appear with a drop down of file type (defaults a MPEG-1); Program Name, and a blank field.<br />Step Nine: Select “WM” from the file type.<br />Step Ten: Select “URL” or “IP Address” under “Program Name”. <br />3387090-586740<br />476250302260Step Eleven: In the blank field enter the proper URL: mms://vod/stream(the channel number you wish to record, i.e. ‘3’), for example: “mms://vod/stream3 “...then click “Next>”<br />2480310215900<br />Step Twelve: In the “Filename:” and “Title:” fields enter as a “.wmv” file (no spaces or special characters such as ‘/’), and always end the file with “.wmv”, such as “osprey_recording.wmv” <br />Step Thirteen: In the “Location:” pull-down enter the folder you want to put the scheduled recording.* If you don’t select a folder and leave it at “/” then it will be listed under the root directory and not in a folder.<br />** note- you can always change the location of the file at a later date<br />Step Fourteen: Enter the “Keywords:” and “Description:”. When entering information, It is always good to be as thorough as possible here to help teacher learn what the program is about and search to find later. Separate words with commas.<br />A good tip for teachers to find the programs to record, and for you to use in as metadata in these two fields is to search on OnePlaceSC “ITV and ETV Programs”. Copy and paste the information.<br />2891790213360-293370213360Select “Finish”<br />***Note – You can also Add Links, set Expiration dates that will delete the program at the end of its copyright permissions for recording and other duties. Please contact ETV’s ET dept. on how to perform these special settings, or try them yourself.<br />2358390126365<br />Step Fifteen: Select “Create Schedule” <br />Step Sixteen: The scheduled recording can now viewed by all on the Schedule, by clicking the “Scheduling” link at the bottom of the page<br />***Note- During the recording, or if the recording failed for any reason, check the “Status” link at the bottom of the page to view the situation.<br />1512570444500Step Seventeen: After the recording is finished, it will take several minutes to complete the process and make the video available to view. Simply, go to the folder you selected the recording to be placed and test the outcome by clicking on the title.<br />Objective 3: Adding or Uploading Videos to the Asset Library <br />This objective will teach you how to add previously recorded or purchased electronic content to the Asset Library. NOTE: This content can only be in .wmv format (Windows Media Video) <br />Step One: From the User interface Click “Add Videos” at the bottom of the screen. <br />25412702756535<br />Step Two: Click “Browse” and locate the file you wish to add to the Asset Library. Once you have found the video click “Open” <br />Step Three: Select the destination folder you wish to install the file.<br />1634490292735Step Four: Enter a “Video Name:” that is written as a computer file, and MUST end with a “.wmv” extension.<br />Step Five: Add Keywords that will assist you in searching and finding the video later. <br />Step Six: Add a Description<br />Step Seven: Click “Reference Links” to add the internet address of any websites that may pertain to your video. <br />Step Eight: Click “Advanced” to add copyright and expiration information for the video. <br />Step Nine: Click “start” this will add the video to the Asset Library. Please allow a few minutes to process. <br />Objective 4: Adding Curriculum Meta-data to the Videos <br />The Education Portal system allows you to add and edit pertinent information associated with videos in the Asset Library. Relevant files and information that supplement the video can be easily shared, such as Microsoft Office, *.pdf files or web sites.<br />1581150188595Step One: Roll the Mouse over the Video you desire within the Asset Library In the right hand corner the word “info” will appear. <br />2804160137160<br />Step Two: Click the “info” button and a new window will pop up. This window will display keywords and video descriptions as well as URL’s, files, etc…. <br />Step Three: In the bottom of the pop-up window select “Modify Video” <br />176022015240Step Four: You may change the name of the file and the folder in which the video in resides here at the top. The “keywords” and “description” fields are now available to be typed in. Additionally, you can add URL’s/files. <br />201930072390<br />Step Five: To add a URL (webpage) to the video click the button “add new link”. A URL Name and URL menu will show up.<br />Step Six: Enter a Link Title<br />3867150452120-190502067560Step Seven: Enter the full URL. It must include http:// For Example: http://www.pbs.org/wnet/nature/Step Eight: To add a file, select the Uploaded File radio button. You can upload files from your PC or the network. Select “upload”<br />Step Nine: Label the Link Title, Select Browse and locate the file you wish to upload, and select “open” in the browsing window. This will upload the file to the VOD server at tag it to the video. <br />2221230-312420Step Ten: When you complete the entries, select “Save Changes”. <br />-217170379730Step Eleven: Return to the Asset Library and roll the mouse over the video you just added files/URL’s too. Click the info button. When the pop-up occurs, select one of the URL’s or files . A new window should open with the website or file you have uploaded. <br />Objective 5: Organizing the Asset Library – Creating a Folder<br />This objective will teach you how to create folders in the Asset Library and add videos to these folders. This will allow teachers to more easily access videos that are pertinent to their lesson plans. It is important to keep your files organized so educators can find the videos easily.<br />Step One: Login into VBrick Portal Server Administration by launching Internet Explorer and in the address field type portal/admin as the URL. Some districts may have a different URL and login for access to the Portal Administration page. So, ask your district IT personnel for the correct access credentials.<br />1657350375285Step Two: It is important to note here that you are advised to only alter the following steps. Changes in other areas in Admin can cause the portal to cease working.<br />To create a Folder: from the list of menu options the left hand side of the screen, Select “Global Settings” <br /> <br />2015490-15240Step Three: From the new list under “Global Settings”, select “Servers” <br />Step Four: Within this page at the bottom click on the green arrow followed by “Add/Modify Video On-Demand Content Folders”<br />***NOTE- Do NOT modify in other areas or portal may cease to work.<br />Step Five: To create a new folder, select the “New” radio button, then enter the new folder name into the blank field at the bottom, and Click ‘Submit<br />Step Six: To modify an existing Folder Name, keep the “New” radio button select, click on the folder name you wish change, make the modification and “Submit”. i.e. Here we added the title “Bones” to the existing Folder “Funny”<br />Step Seven: To add a Sub-Folder to an existing folder, keep the “New” radio button select, click on the folder name you wish to add the Sub-Folder too, insert a forward-slash “/” then the Sub-Folder name, and “Submit”. i.e. here we added the sub-folder of “LOL” to “Funny Bones”<br />Step Eight: To Delete any Folder, select the “Delete” radio button, then the folder you wish to delete and “Submit”, You will be prompted to ask if this is your wish before the actual Delete occurs.<br />80391025400<br />Step Nine: When finished modifying or adding folders > “Logout” from your navigation list on the left<br />162687052070<br />Now that the Folders have been added or modified, you can add recorded or uploaded videos to the appropriate folders.<br />***Note – The folders will not appear in the “Asset Library” until videos have been added<br />Step Ten: Place the selected video file into the new video folder <br />Step Eleven: Return to the public portal and hit F5 to refresh the screen. The new video folder should populate in the asset library guide with any associated videos inside the folder. <br />32766007620*** Any technical issues should be addressed to your local IT Personnel and ETV’s ET Department at 800-922-4848, or submit a Trouble Ticket online at:http://www.scetv.org/education/nts/reports/index.cfm.4000020000*** Any technical issues should be addressed to your local IT Personnel and ETV’s ET Department at 800-922-4848, or submit a Trouble Ticket online at:http://www.scetv.org/education/nts/reports/index.cfm.1981207620Training/Workshops for Teachers and Media SpecialistsContact Donna Thompson atdthompson@scetv.org803-338-13844000020000Training/Workshops for Teachers and Media SpecialistsContact Donna Thompson atdthompson@scetv.org803-338-1384<br />