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How to give a Presentation

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How to give a Presentation

  1. 1. How to give a good presentation? By Khaled Mokhtar MD Urology Ain-Shams University
  2. 2. Presentation. so what? and who cares?  Hundreds of presentations, ……few are memorized …….and many are forgotten.  So  Presentation is an art that we should master
  3. 3. “Great speakers aren’t born, they are trained.” Presenting is a Skill… Developed through experience and training.
  4. 4. Value of your presentation  For e.g. In a conference  20 minutes talk X 300 doctors (Audience) = 100 hours doctor’s time  1 hour of a professional doctors ? pounds ?? pounds
  5. 5. Types of presentations we are encountered with: Lectures Tutorials Prelabs Seminars Conferences
  6. 6. The items to be dealt with include: 1- Components of presentation. 2- Effective presentation techniques. 3- Creating effective visual aids. 4- Common problems
  7. 7. Good Presentation must be:  Purposeful  Audience based  Clear  Concise  Well organized
  8. 8. I-Components of the Presentation
  9. 9. I-Components of the Presentation 1. The Audience 2. The Subject 3. The Material
  10. 10. 1-The Audience  Undergraduate  Post-graduate  Professionals • Fashion your presentation based on your audience • Don’t underestimate the intelligence of the audience
  11. 11. 1-The Audience Assess Your Audience – “Success depends on your ability to reach your audience.” – Size – Knowledge Level – Motivation
  12. 12. 2-The Subject  Choose the subject that you are interested in.  Identify your goal of presentation informative persuasive Challenging
  13. 13. 3-The Speaker The speaker should be  Honest  Enthusiastic Feel that you are delivering a MESSAGE
  14. 14. Before you start … Get Ready  Get ready and Collect your data.  Rehearse and rehearse in a time frame.  Plan to rehearse your presentation out loud at least 4 times.  Be yourself.
  15. 15. Organizing Your Presentation.. Organizational Patterns  Topical  Chronological  Problem/Solution  Cause/Effect
  16. 16. Fear  Feared More Than Death!  The symptoms: Frequent swallowing, trembling, Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees  NORMAL! Control it …. Don’t fight it..  You should worry when these symptoms stay away
  17. 17. How to proceed in the presentation? 3 Phases:  Opening your presentation  Proceeding in Your Presentation  Ending your Presentation
  18. 18. The structure of a good presentation: 80% 10% 10% • Start broad, get specific, and end broad. • This is typical for a professional level.
  19. 19. Phase 1: Opening your presentation Almost everyone listens at the beginning. This is THE MOMENT to make clear the value of your presentation.
  20. 20. …Be Careful Audience attention curve
  21. 21. Opening Your Presentation  Introduce Yourself.  Use an Attractive slide  Start slowly. – Humor – Short Story  Give an overview of your topic.  Define, Introduce clearly the aim of your Topic.
  22. 22. Phase 2: Proceed in your Presentation 1. Determine Main Points. 2. Give Supporting Evidence (REFERENCE..). 3. Don’t use abnormal words. 4. Group together what belongs together (DO NOT BE REDUNDANT). 5. Get Feedback. 6. Do not try to tell every thing.
  23. 23. Phase 2: Proceed in your Presentation  Remind your audience with the goal of your presentation.  Give intermediate conclusions to re- establish the bonds with the audience.  If your presentation is long .. Try to break it into several sections.
  24. 24. • The impact of inadequate planning, rehearsal and lack of organization on the audience
  25. 25. Phase 3: Ending your Presentation Concluding Your Presentation  Inform audience that you’re about to close.  Summarize main points take home message “Tell them What You Told them.”
  26. 26. • Audience attention increases as you signal the end of the talk – Get strong closing Take advantage from the curve
  27. 27. II- Effective Presentation Techniques
  28. 28. Presentation Style 1. Vocal Techniques – Loudness – Rate – Pause  Emphasize your ideas by using the pause, tone and loudness.  Get a moment of silence before starting an important phrase.
  29. 29. Presentation Style Presentation Style 2. Body Language  Eye Contact,  gesture,  Posture.  Movement.
  30. 30. • Body language by famous politicians
  31. 31. Common Problems  Verbal fillers “Um”, “uh”, “yaani”, “assl”  Hands in pockets or giving the audience your back  Lip smacking.  Inappropriate movement (too much, hiding the presentation, or not clear to the audience…..) .  Laser pointer on text, only on diagrams tables and photos.  Failure to be audience-centered
  32. 32. III-Creating Effective Visual Aids. Creating Your Slides
  33. 33. Visual Aids… the role  Improve understanding  Add strength to the text  Illustrate and simplify complex ideas
  34. 34. Creating Effective Visual Aids.  An effective slide should be understood in 5 seconds. eg. road advertisement, the passenger riding 60 km/h
  35. 35. PowerPoint basics: 1. What font to use Type size should be 18 points or larger: 18 point 20 point 24 point 28 point 36 point * References can be in 14 point font
  36. 36. PowerPoint basics: 1. What font to use: Arial vs. Arial bold Comic Sans vs. Comic Sans bold Times New Roman vs. Times New Roman bold
  37. 37. PowerPoint basics: 1. What font to use: AVOID USING ALL CAPITAL LETTERS BECAUSE IT’S REALLY HARD TO READ!
  38. 38. PowerPoint basics: 2. Color Dark letters against a light background work for smaller rooms and for teaching
  39. 39. PowerPoint basics: 2. Color Light letters against a dark background also work in a large room..
  40. 40. PowerPoint basics: 2. Color Avoid red-green combinations because a large fraction of the human population is red-green colorblind. Lots of people can’t read this – and even if they could, it makes your eyes hurt.
  41. 41. PowerPoint basics: 2. Color Other color combinations can be equally bad:
  42. 42. PowerPoint basics: 3. Layout 1. No more than two lines each text. 2. No more than 7 lines per slide. 3. No more than 7 words in the line
  43. 43. PowerPoint basics: 3. Layout The reason for limiting text blocks to two lines is that when the text block goes on and on forever, people in the audience are going to have to make a huge effort to read the text, which will preclude them from paying attention to what you are saying. Every time you lose their focus, your presentation suffers!
  44. 44. PowerPoint basics: 3. Layout Avoid sublists! • Item 1 - Item 1a - Item 1b - Item 1c • Item 2 - Item 2a - Item 2b • Item 3
  45. 45. PowerPoint basics: 3. Layout Complicated slides to be understood Human Sperm-Oocyte Interaction Figure 3. Stages of human fertilization. Spermatozoa swim through the surrounding medium and cumulus mass (not shown) and bind to the surface of the zona pellucida. The acrosome reaction is stimulated by zona proteins and the acrosome reacted sperm penetrates the zona, enters the perivitelline space and binds to the oolemma via the equatorial segment. Oocyte processes surround the sperm head and it enters the ooplasm and decondenses. Infertility could result from defects of any of these processes. For example, abnormal sperm particularly with defective head morphology bind poorly to the zona.
  46. 46. PowerPoint basics: 3. Style (One photo is better than 5 text slide) There are other causes of death .. Other than p Ca
  47. 47. PowerPoint basics: 3. Style Use diagrams, graphs ….they are easy to understand Limit the use of tables Use the animation properly….. To a professional level only
  48. 48. PowerPoint basics: 3. Style Limit the number of items on each slide. Each slide should contain just one idea. Each slide should have a title.
  49. 49. Effective Presentations  Control Anxiety – Don’t Fight It  Audience Centered  Accomplishes Objective  Fun For Audience  Fun For You  Conducted Within Time Frame
  50. 50. Seven Deadly Sins 1- Not audience based. 2- Unclear purpose. 3- Lack of organization. 4- Unnecessary information. 5- Monotonous voice and sloppy speech. 6- Unnecessary, or inappropriate visual aids. 7- Reading your talk. (it is much faster than natural speech)
  51. 51. Remember that … “you are the presentation not the PowerPoint”
  52. 52. IV-Problematic situations
  53. 53. Student with bad manners: a) Ignore him b) Give a strong warning c) Be firm and order him/her to leave d) Humiliate him/her
  54. 54. A question that you don’t know the answer to: a) Try to answer using your basic knowledge b) Be clear and announce that you don’t know and that you will check the text c) Say that you are busy and make an appointment
  55. 55. Equipment failure a) Cancel the lecture b) Reorganize the lecture (use a projector, board, or just the mic.) c) Change the way of the lecture e.g. In questions and answers or revision Always have backup … a bad backup is better than no backup at all (extra flash memory, CD, own laptop….)
  56. 56. Other problems
  57. 57. Design Final Touch: Ahmad Al-Sabbagh March 2012*