ppt on communication

1. Communication skills
Dr.S.Michael John Peter
Deputy ViceChancellor, St.Eugene University, Lusaka, Zambia

2. OUTLINE
 Introduction
 How to communicate
 Ways of communication
 Barriers of communication
 Control through communication
 Questions

4. Communication defined
•~ The most important
things are the hardest
to say, because words
diminish them. ~
Henry fyoal

5. How do we communicate
Written Visual
• Assignment
• C.V
• Application
Verbal Non-verbal
• Interview
• Presentation
• Meetings

6. What influence does V/NV have
• Words 7%
• Tone 38%
• Body language 55%

7. So what?
Well
What happens when you
Attend a job interview
Meet your tutor
Meet a client
Meet the parents

8. Get your words right and the
rest is easy
When you meet people or experience things
for the first time make sure that you know
about them or it before the world knows
Sarah kennedy

9. Tips for communication
• Empathy
• Listning
• Clarify
• Be alert
• Silent listner

10. Prepare for Surprises
Always follow the 7ps
Proper
preparation
prevents
pretty
poor
performance

11. Functions of communication
• Control
• Motivation
• Emotional expression
• information

12. The Communication Process
Receiver
Souce Encoding Channel Decoding
Feedback

13. Communication Fundamentals
Direction:
• Downward
• Upward
• Crosswise
Networks:
• Formal vs. Informal

14. Communication Networks
Chain Wheel All Channels

15. HIERARCHY LEVEL
Executive Director
Vice President
A.G.M.
Manager
Supervisor
Forman
Manager
Supervisor 1 Supervisor 2 Supervisor 3
Horizontal Comm.

16. The Communication Process
SENDER
(encodes)
RECEIVER
(decodes)
Barrier
Barrier
Medium
Feedback/Response

17. Barriers to communication
• Noise
• Inappropriate medium
• Assumptions/Misconceptions
• Emotions
• Language differences
• Poor listening skills
• Distractions

18. Hearing Vs Listening
Hearing – Physical proce
ss, natural, passive
Listening – Physical as w
ell
as mental process, active,
learned process, a skill
Listening is hard.
You must choose to participate in the process of listening.

19. ESSENTIALS OF COMMUNICATION
Do’s
Always think ahead about what you are going to say.
Use simple words and phrases that are understood by every
body.
Increase your knowledge on all subjects you are required to
speak.
Speak clearly and audibly.
In case of an interruption, always do a little recap of what ha
s been already said.
Always ask for clarification if you have failed to grasp other’
s point of view.
Repeat what the speaker has said to check whether you hav
e understood accurately.

20. ESSENTIALS OF COMMUNICATION
DON’Ts
Do not instantly react and mutter something in anger.
Do not use technical terms & terminologies not underst
ood by majority of people.
Do not speak too fast or too slow.
Do not speak in inaudible surroundings, as you won’t b
e heard.
While listening do not glance here and there as it might
distract the speaker.
Do not interrupt the speaker.
Do not jump to the conclusion that you have understoo
d every thing.

21. How to Improve Existing Level of
COMMUNICATION?
IMPROVE LANGUAGE.
IMPROVE PRONUNCIATION.
WORK ON VOICE MODULATION.
WORK ON BODY LANGUAGE.
READ MORE
LISTEN MORE
AVOID READING OR WATCHING OR LISTENI
NG UNWANTED LITERATURE, GOSSIP, MEDIA
PRESENTATION ETC.

22. How to Improve Existing Level of
COMMUNICATION?
INTERACT WITH QUALITATIVE PEOPLE.
IMPROVE ON YOUR TOPIC OF DISCUSSION,
PRACTICE MEDITATION & GOOD THOUGHTS.
THINK AND SPEAK.
DO NOT SPEAK TOO FAST.
USE SIMPLE VOCABULARY.
DO NOT SPEAK ONLY TO IMPRESS SOMEONE.
LOOK PRESENTABLE AND CONFIDENT.

23. Improving Body Language -
Tips
• Keep appropriate distance
• Touch only when appropriate
• Take care of your appearance
• Be aware - people may give false cu
es
• Maintain eye contact
• Smile genuinely

24. Success for YOU…
…in the new global and diverse
workplace requires
excellent communication skills!

25. ANY QUESTIONS???

26. Thank you