Outline for monthly CITAC meeting - August 4, 2011

1. Campus information technology AND academic computing Monthly Staff meeting August 4, 2011

2. Agenda Introductions StrategicAgenda Update WaveMail and Active Directory Migration Start of Semester Activities Move-in Weekend Black-out windows Change control Vacations Major Projects Facilities Status Technology Connection Update Recognition Questions

3. Introductions Students Guests New Staff

4. Strategic Agenda FY2012 Focus Areas Create the Technology Services Center Integrate all public facing services and tools Integrate School of Medicine IT Enhance communication Pace of change is accelerating Create administrative clarity strategic plan consistency and standardization Enhance support for research continue strong focus on Primate Center high performance computing support Enhance support for instruction

5. Strategy for FY12 1) Develop a strategic agenda for the year focused on 3-5 top level projects (July 2011) 2) Develop a strategic plan for campus information technology and academic computing (Fall 2011) 3) Develop a report of FY11 accomplishments and FY12 goals (Summer 2011) 4) Begin issuing a regular version of that report at periodic intervals (December 2011)

6. Email conversion Everyone but three categories is moving to Wavemail (Exchange 2010 in the cloud from Microsoft) Blackberry users cannot transition yet (so neither should the people who share calendars with them) CommVault customers who have not moved their email back HIPPA customers Matt Dovie and Gina Allen are working hard leading the project and communications

7. Active Directory Migration In process Uptown and Downtown are next Evaluation impact on printing and developing timeline

8. Major Projects Now meeting on Mondays at 10 for project reviews Licensing Renewals and new MacOS License (Corliss) Cox Cable Renewal (Derek) CRM Deployment (Derek) Desktop Management/KASE (Randy) Encryption (Paul) Moodle Review (Jim) Move-in Weekend (Larry) Primate Center Database (Jeff) Summer Classroom Refresh (David Z.) Technology Services Center (Corliss/Derek) Student Printing (Sheldon)

9. The Space Shuffle - Downtown Move Downtown Desktop Support team into adjacent suite Downtown AV team clear and begin using adjacent office for staging

10. The Space Shuffle - Uptown Onsite team moves to 1334 Audubon & HTML Most of Classroom & Media team moves to old SA offices Repair Station moves to part of old Classroom &Media offices Videoconference room moves to old Repair Station Rest of Classroom & Media (David Z.) moves to old videoconference room Onsite team moves to remaining Classroom & Media offices Programming team moves to 1334 Audubon Communication team moves within existing HTML space Faculty development team (Mike & David) swaps office with computer support (John Ducote)

11. Technology Connection Update Our retail arm and partner Critical part of how we deliver service

12. Discussion

13. Recognition Thank yous Good job's