Scenario - The Project Management Environment

1. Project Management
Scenarios

2. The Project Management
Environment

3. Project Management Environment
Let’s look at a real-life scenario
You are working as the Project Manager for the BPR
Company, and they want to move 200 people within the
function to a new building, with computers, telephony
systems and meeting rooms.
This could just as easily be a:
• New website
• Change of regulation or standard contracts
• Creating a new product for an organisation

4. First, we need to understand the “lay of the land”.
We will need to understand the EEFs and OPAs as quickly as
possible.
• The current environmental factors - how does work get
done? Who needs to approve? Who works well with
whom?
• And Process Assets - are there current systems or
templates in use?
Project Management Environment

5. Understanding the working environment
We’re working out of a Project Management Office (PMO),
who have brought us in to the function or the organisation
to do the work.
But we’re reporting to a functional manager – the manager
whose function we are moving.
Project Management Environment

6. Understanding the working environment
The PMO is a “Controlling PMO” - they ask that we follow their
process, which is aligned to the PMBOK steps. They will provide
some templates for the project - for cost and procurement and
project reporting, but you will need to create or supply others.
All together these things are Enterprise Environmental
Factors (EEVs) and Organisational Process Assets (OPAs)
Project Management Environment

7. Understanding the working environment
Speaking with the Functional Manager, we find that she doesn’t like
the PMO interfering with her function. We will need to be aware of
this as we proceed.
We also find out that the company regularly uses Microsoft Project,
Atlassian Jira and Confluence, and SharePoint. We arrange for access
to all these things.
Project Management Environment

8. We’ll need Project Management knowledge, Leadership
knowledge, but also technical knowledge of this
function.
• You do some quick research on current available
systems, practices and buildings in the area.
• Remember, you don't need to know everything, but
you do need some knowledge.
Project Management Environment

9. We choose our Project Management Lifecycle approach.
• You review the high-level Project Charter and decide
that the requirements will not change too much.
You’re also given a set budget.
• Based on this you decide to use primarily a Waterfall
approach, perhaps with a little “Iterative” to pilot and
improve before a full roll out.
Project Management Environment