Scenario - Project Management Processes | 1 of 2

1. Project Management
Scenarios

2. The Project Management
Process: One

3. Project Management Process: One
Knowledge Areas Initiating Planning Process Group Executing Process Group
Monitoring and Controlling Process
Group
Closing Process Group
4. Project Integration
Management
4.1 Develop Project Charter
4.2 Develop Project
Management Plan
4.3 Direct and Manage Project
Work
4.4 Manage Project Knowledge
4.5 Monitor and Control Project Work
4.6 Perform Integrated Change
Control
4.7 Close Project or
Phase
5. Project Scope
Management
5.1 Plan Scope Management
5.2 Collect Requirements
5.3 Define Scope
5.4 Create WBS
5.5 Validate Scope
5.6 Control Scope
6. Project Schedule
Management
6.1 Plan Schedule Management
6.2 Define Activities
6.3 Sequence Activities
6.4 Estimate Activity Durations
6.5 Develop Schedule
6.6 Control Schedule
7. Project Cost
Management
7.1 Plan Cost Management
7.2 Estimate Costs
7.3 Determine Budget
7.4 Control Costs
8. Project Quality
Management
8.1 Plan Quality Management 8.2 Manage Quality 8.3 Control Quality
9. Project Resource
Management
9.1 Plan Resource Management
9.2 Estimate Activity Resources
9.3 Acquire Resources
9.4 Develop Team
9.5 Manage Team
9.6 Control Resources
10. Project
Communications
Management
10.1 Plan Communications
Management
10.2 Manage Communications 10.3 Monitor Communications
11. Project Risk
Management
11.1 Plan Risk Management
11.2 Identify Risks
11.3 Perform Qualitative Risk
Analysis
11.4 Perform Quantitative Risk
Analysis
11.5 Plan Risk Responses
11.6 Implement Risk Responses 11.7 Monitor Risks
12. Project Procurement
Management
12.1 Plan Procurement
Management
12.2 Conduct Procurements 12.3 Control Procurements
13. Project Stakeholder
Management
13.1 Identify Stakeholders
13.2 Plan Stakeholder
Engagement
13.3 Manage Stakeholder
Engagement
13.4 Monitor Stakeholder
Engagement

4. Project Management Integration
Project Management Process: One
Scope
Schedule Cost
Quality

5. Let’s look at a real-life scenario
You are working as the Project Manager for the BPR
Company, and they want to move 200 people within the
function to a new building, with computers, telephony
systems and meeting rooms.
This could just as easily be a new:
• Shed design
• Car design or
• Other product
Project Management Process: One

6. Project Management Process: One

7. First, you help the Project Sponsor develop the project
charter.
• You’re working for the functional manager – she is
funding the change and is our project sponsor.
• The Project Charter is your initial document that has
the high-level scope, schedule, cost, risks and
stakeholders.
The Functional Manager gives you some people to start working with – leaders within her
function – and you ask them for anyone else who may be impacted or who can help to create
a Stakeholder List.
Project Management Process: One

8. Project Charter:
• Once you’ve finished, you get the project sponsor’s
sign-off on the project charter, along with a few other
key leaders whose help you will need – Telephony
systems, physical real estate, and computer systems.
• Now you can begin your project.
Project Management Process: One

9. Next, we begin putting together the Project Management
Plan.
• Remember – the Project Management Plan can be as
small or as large as you need. It can be based on an
existing template or newly created.
• You outline the initial sections you will need: Scope,
Schedule, Cost and Quality.
Project Management Process: One

10. Next, you create the overall Scope Management Plan.
• As the project manager, you work with the Business
Analyst to create the Scope Management Plan - the
process you will use to gather and track requirements
and scope.
• You will use Confluence, a RTM, and hold weekly
working group meetings to ensure scope is still valid.
Project Management Process: One

11. Next, you start gathering the requirements and finding
the project scope.
• You meet with the leaders and teams, and ask their
current situation for computers, systems and telephony
and write them all down.
• From those requirements, you and the BA create the
high level project deliverables, the scope, that will need
to be completed.
• You create a Requirements Traceability Matrix to match
those requirements to the project scope.
Project Management Process: One

12. Project Management Process: One
We will use this to validate the scope with the project
sponsor and team, when items have been delivered.

13. Next, you break down the Scope into smaller pieces –
work packages that can be assigned to the teams.
• This is our Work Breakdown Structure.
• Smaller pieces include the computer types, and the
programs needed on the computer, the telephone
types, and the various desk and chair set ups.
• You meet with each area’s leaders and assign this
work to them initially.
Project Management Process: One

14. Project Management Process: One
Knowledge Areas Initiating Planning Process Group Executing Process Group
Monitoring and Controlling Process
Group
Closing Process Group
4. Project Integration
Management
4.1 Develop Project Charter
4.2 Develop Project
Management Plan
4.3 Direct and Manage Project
Work
4.4 Manage Project Knowledge
4.5 Monitor and Control Project Work
4.6 Perform Integrated Change
Control
4.7 Close Project or
Phase
5. Project Scope
Management
5.1 Plan Scope Management
5.2 Collect Requirements
5.3 Define Scope
5.4 Create WBS
5.5 Validate Scope
5.6 Control Scope
6. Project Schedule
Management
6.1 Plan Schedule Management
6.2 Define Activities
6.3 Sequence Activities
6.4 Estimate Activity Durations
6.5 Develop Schedule
6.6 Control Schedule
7. Project Cost
Management
7.1 Plan Cost Management
7.2 Estimate Costs
7.3 Determine Budget
7.4 Control Costs
8. Project Quality
Management
8.1 Plan Quality Management 8.2 Manage Quality 8.3 Control Quality
9. Project Resource
Management
9.1 Plan Resource Management
9.2 Estimate Activity Resources
9.3 Acquire Resources
9.4 Develop Team
9.5 Manage Team
9.6 Control Resources
10. Project
Communications
Management
10.1 Plan Communications
Management
10.2 Manage Communications 10.3 Monitor Communications
11. Project Risk
Management
11.1 Plan Risk Management
11.2 Identify Risks
11.3 Perform Qualitative Risk
Analysis
11.4 Perform Quantitative Risk
Analysis
11.5 Plan Risk Responses
11.6 Implement Risk Responses 11.7 Monitor Risks
12. Project Procurement
Management
12.1 Plan Procurement
Management
12.2 Conduct Procurements 12.3 Control Procurements
13. Project Stakeholder
Management
13.1 Identify Stakeholders
13.2 Plan Stakeholder
Engagement
13.3 Manage Stakeholder
Engagement
13.4 Monitor Stakeholder
Engagement

15. Next, you work on the project Schedule.
• You take the work packages, and work with those
teams to write down the activities that will be needed
to deliver them.
• You work with the teams to assign durations to the
activities – how long will they take?
• Then you work with the teams to determine when they
can be delivered – sequencing them.
Project Management Process: One

16. Project Management Process: One

17. Now we can estimate the cost for these activities.
• You work with the teams again – in Computers, Desks
and Telephony systems, to estimate the cost of each of
these work packages and their activities.
• We do it piece by piece, then add it all up into one
overall budget. This is “Bottom-Up” estimating.
Project Management Process: One

18. Lastly, we work on the Quality Management Plan.
• You assign a quality lead to help you create the Quality
Management Plan, have someone assigned from each
team to help create “tests” and checks they will
perform.
• E.g. Computer system and software tests, telephony
checks (going to the right area, working as expected)
Project Management Process: One

19. This brings us to the end of the first lot of processes.
You will use each plan to monitor and control the scope,
schedule, cost and quality as the project progresses, and
keep it on track.
You may need to raise a change request if any of these
change significantly, that will be approved by the project
sponsor.
Find out more in the second lot of processes!
Project Management Process: One