Processes to go about in writing a Monitoring and Evaluation Plan in Public Health Programs

1. Module 3: An
introduction
to M&E Plan
David Makoko

2. Highlights
• An Introduction to M&E Plans
What is M&E plans
How M&E plans are related to Logic models
How M&E plan can contribute to programs
Success?
Template for M&E plan
• Increasing Complexity of M&E Plans
• Writing a Successful M&E Plan & using
Technical Expertise.

3. Introduction to M&E Plans
• M&E Plan is a document that describes a program’s approach to
implementing its M&E activities, including details on what data will be
collected, how and when data collection will occur, and who is responsible
• Helps programs measure and track progress toward their objectives and
determine if their desired results were achieved
• Logic model and M&E plan are all created during “Planning phase”
• M&E plan is developed after creation of LM
• All are living documents – reviewed and updated routinely as project evolve
• All involves the stakeholders e.g., Community leaders, MoH, Donors,
R/CHMTs

4. How M&E plan can contribute to programs
Success?
• It can build consensus: keep everyone on the same page from the program’s
initiation through its completion
• It facilitate effective and efficient resource allocation: Decisions on
amount of time, staff, funding
• It promote evidence-based decision-making about a program: in
accountability & transparency (Decisions based on data)
• Help programs satisfy external reporting requirements and facilitate
dissemination of finding: easily share your program findings with external
stakeholders

5. M&E Template should Include
• The program goal
• The indicator for the program output, outcome, objective,
impact, intermediate result, or sub-intermediate result
• The program’s target for the indicator
• The data source for the indicator
• How frequently data on that indicator will be collected, and
• Who will be the primary person responsible for tracking that
indicator.

6. M&E plan components
GOAL
Objective 1:
Output Indicator Target Data source
(method/tool)
Frequency of
data
collection
Responsible
Person(s)
Outcome Indicator Target Data source
(method/tool)
Frequency of
data
collection
Responsible
Person(s)

7. M&E plan components
GOAL:
Objective 1:
Output Indicator Target Data source
(method/tool)
Frequency of
data collection
Responsible
Person(s)
Outcome Indicator Target Data source
(method/tool)
Frequency of
data collection
Responsible
Person(s)

8. Source: https://www.ilo.org/wcmsp5/groups/public/---ed_protect/---protrav/---ilo_aids/documents/legaldocument/wcms_201321.pdf pg 104-129

9. Increasing
Complexity
of M&E
Plans
USAID – Activity Monitoring, Evaluation,
and Learning Plans (AMELP/AMEP)
CDC - Performance Monitoring Plans
(PMP)
GAC –Project Implementing Plans (PIP)
PERFAR??

10. Writing a Successful M&E Plan & Using
Technical Expertise
• Great M&E plan leads to win an award
• First stage, is during the proposal writing
• For USAID grants apply the CLA - Collaboration, Learning and
Adaptation
• Involve field expert –Nurses, midwives, doctors, OB-GYN– for
maternal health, surgeons for surgical programs etc
• When the award is won – work with team on the ground to make and
cost and figure out timelines for how you will make that M&E plan or
reality

11. Thank you!!!